--- title: "Historic Environment Records Contract" ocid: "ocds-kuma6s-141744" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-141744" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-141744.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-141744.json" source: "Sell2Wales" current_stage: "Award" buyer: "LLYWODRAETH CYMRU / WELSH GOVERNMENT" published: "2024-11-14" --- # Historic Environment Records Contract Buyer: LLYWODRAETH CYMRU / WELSH GOVERNMENT Current stage: Award OCID: ocds-kuma6s-141744 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-141744) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-141744.json) ## Summary The Welsh Government has awarded the "Historic Environment Records Contract" for the compilation and retention of up-to-date historic environment records for Wales. The contract, valued at £400,000, was signed on 28th October 2024, with procurement classified under services. This contract follows the "Award procedure without prior publication of a call for competition" as Heneb, The Trust for Welsh Archaeology, is the sole organisation capable of comprehensively maintaining these records. The project will cover all of Wales, adhering to the guidelines of the Historic Environment (Wales) Act 2016 and 2023, ensuring public accessibility through the Archwilio web service. This award notice is complete and primarily targets the UK's "General public services" sector, with delivery locations across Wales. This tender presents significant opportunities for businesses specialising in historic environment services, particularly those adept at managing and maintaining extensive archival records. SMEs like Heneb, The Trust for Welsh Archaeology, exemplify successful bids by offering dedicated expertise and established infrastructure in this niche sector. Companies equipped with similar capabilities can anticipate growth opportunities through future tenders requiring unique and specialised services. Additionally, compliance with legislative standards and the ability to provide publicly accessible information further underscores the potential for businesses to align with public sector requirements and expand their service offerings. ## Notice Compilation and retention of up to date historic environment records for Wales. ### Lot Information Lot 1 The award notice for Cadw's Historic Environment Records Contract following the publication of a VEAT notice (ref 2024/S 000-018522). The Historic Environment (Wales) Act 2016 requires the Welsh Ministers to compile and keep up to date a historic environment record (HER) for each local authority in Wales. The only comprehensive coverage of historic environments records in Wales are those maintained by Heneb: The Trust for Welsh Archaeology (formerly the four regional Welsh Archaeological Trusts). The most cost-effective means of discharging this duty on Welsh Ministers is to utilise the existing online facility maintained by Heneb to provide public access to the core information held in the regional HERs. This online access (known as Archwilio) has been adapted to meet the requirements of the legislation. The Historic Environment (Wales) Act 2016 was superseded by the Historic Environment (Wales) Act 2023, which received Royal Assent in May 2023. The provisions of the Historic Environment (Wales) Act 2023 came into force in autumn 2024. The Act is consolidation legislation and does not change any existing or impose any new duties or powers for the purpose of this contract. As such, the legal provisions discharged by this contract will be transferred to the Historic Environment (Wales) Act 2023 and will continue beyond the contract implementation date.. This is an award notice. ### Procurement Information The voluntary ex ante transparency notice published was intended to provide notice of the Authority's decision to award a contract to Heneb, The Trust for Welsh Archaeology for the retention and maintenance of historic environment records in Wales. The contract will require Heneb to compile and keep up to date a historic environment record for each local authority area in Wales in accordance with s35 of the Historic Environment (Wales) Act 2016. In addition, Heneb will make this record publicly available through their Archwilio web service in accordance with s36 of the above-named Act. This will be achieved through compliance with the guidance stated in s37 of the above-named Act. This contract will discharge The Welsh Ministers' legal responsibilities regarding this matter. It is the opinion of Welsh Government that the contract in question satisfies the requirement of Regulation 32 Use of the negotiated procedure without prior publication as the only comprehensive coverage of historic environment records in Wales are those maintained by Heneb: The Trust for Welsh Archaeology. Therefore the requirements of regulation 32 (2)(b)(ii)(iii) apply to the contract. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141744 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Nov 2024 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 30 Apr 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £400,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | LLYWODRAETH CYMRU / WELSH GOVERNMENT | | Locality | CAERDYDD / CARDIFF | | Post town | Cardiff | | Postcode | CF10 3NQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL Wales | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | HENEB, THE TRUST FOR WELSH ARCHAEOLOGY | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92512000 - Archive services ## Release History - 14 Nov 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141744 - 14 Jun 2024 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=141744 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUN481165 Historic Environment Records Contract - Compilation and retention of up to date historic environment records for Wales. - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV494517 Historic Environment Records Contract - Compilation and retention of up to date historic environment records for Wales. ## Notice URLs - http://www.gov.wales - http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-141744 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-141744. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-141744.json.