--- title: "Supply of Multi-functional Device Printers & Hybrid Mail Services" ocid: "ocds-kuma6s-143165" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-143165" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-143165.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-143165.json" source: "Sell2Wales" current_stage: "Planning" buyer: "VALE OF GLAMORGAN COUNCIL" published: "2024-07-19" --- # Supply of Multi-functional Device Printers & Hybrid Mail Services Buyer: VALE OF GLAMORGAN COUNCIL Current stage: Planning OCID: ocds-kuma6s-143165 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-143165) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-143165.json) ## Summary The Vale of Glamorgan Council is planning a tender for the supply of Multi-functional Device Printers & Hybrid Mail Services. This procurement opportunity falls under the goods category and is in the planning stage. The Council is based in BARRY, UK, with a procurement initiation type of tender. The expected future notice date for this tender is 1st August 2024, and interested businesses can find more details on the Council's website. This tender offers opportunities for businesses providing multifunction devices and hybrid mail solutions to enhance operational efficiency, reduce document handling costs, and improve security and compliance with data protection standards. Companies with experience in supplying energy-efficient printing solutions and mail processing services, along with strong IT integration capabilities, are well-suited to compete in this procurement process initiated by the Vale of Glamorgan Council. ## Notice This contract is for the maintenance, servicing and supply/leasing of multi-functional device printers and provision of hybrid mail services to the Council ### Lot Information Lot 1 The Vale of Glamorgan Council is seeking expressions of interest from qualified suppliers for the provision of Multifunction Devices (MFDs) and a Hybrid Mail Solution. This notice serves as a Prior Information Notice (PIN) to inform potential suppliers of the forthcoming procurement opportunity and to invite preliminary market consultations. The Council requires a comprehensive solution that includes: Supply, Installation, and Maintenance of Multifunction Devices (MFDs): Devices capable of printing, copying, scanning to cloud. Integration with the Council's existing IT infrastructure. Secure printing and document management features. Energy-efficient models with minimal environmental impact. Effective reporting technology to help identify cost effective printing and digital communication. Scalable solution based on future requirements to adjust physical office locations. Hybrid Mail Solution: Software and services for processing and sending mail electronically and physically. Secure and compliant with data protection regulations. Cost-effective and efficient for both low and high-volume mail. Integration with existing Council systems including Capita Academy and Oracle Fusion The procurement seeks to assist with the following key objectives: Improve operational efficiency Reduce costs associated with document handling and mailing. Enhance security and compliance with data protection standards. Support sustainability goals through energy-efficient and environmentally friendly solutions. The Council is conducting a preliminary market consultation to gather information on the available solutions and to understand the capabilities of potential suppliers. Interested parties are invited to participate in this consultation by providing detailed information on their products and services. Suppliers who wish to express their interest and participate in the market consultation should provide the following information: Company name and contact details. Overview of relevant products and services. Experience and references from similar projects. Indicative pricing models. Any additional information that demonstrates the supplier's capability to meet the Council's requirements. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143165 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 19 Jul 2024 | | Submission deadline | Not specified | | Future notice date | 1 Aug 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | VALE OF GLAMORGAN COUNCIL | | Locality | BARRY | | Post town | Cardiff | | Postcode | CF63 4RU | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Vale of Glamorgan | | Electoral ward | Castleland | | Westminster constituency | Vale of Glamorgan | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 30123000 - Office and business machines - 30133000 - Mailing equipment - 48219700 - Communications server software package - 48223000 - Electronic mail software package - 48824000 - Printer servers ## Release History - 19 Jul 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143165 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=JUL484909&idx=1 19th July 2024 - PIN Notice - Supply of MFD Printers and Hybrid Mail Services to the Vale of Glamorgan Council - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL484909 Supply of Multi-functional Device Printers & Hybrid Mail Services - This contract is for the maintenance, servicing and supply/leasing of multi-functional device printers and provision of hybrid mail services to the Council ## Notice URLs - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=143165 - http://www.valeofglamorgan.gov.uk - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-143165 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-143165. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-143165.json.