---
title: "Expense Management Solution"
ocid: "ocds-kuma6s-143200"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-143200"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-143200.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-143200.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CARDIFF UNIVERSITY"
published: "2024-07-22"
---

# Expense Management Solution

Buyer: CARDIFF UNIVERSITY  
Current stage: Award  
OCID: ocds-kuma6s-143200

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-143200.json)

## Summary

Cardiff University has completed the procurement process for an "Expense Management Solution" within the education sector. The buying organisation, Cardiff University, based in Cardiff, UK (CF24 0DE), went through a contract renewal phase for its Travel and Expenses system with the linked Travel Management provider. This procurement follows an open tender process initially conducted in 2020, with Concur Holdings Netherlands B.V being the identified supplier. The procurement method was limited, meaning there was no prior publication of a call for competition due to time constraints and the need for system compatibility. The contract was awarded on 28th June 2024, valued at £582,300.

This tender presents significant opportunities for businesses specialising in financial management and IT solutions tailored for educational institutions. Particularly, large-scale enterprises with established experience in providing integrated expense management systems would find this contract advantageous for growth. Companies capable of offering solutions that seamlessly integrate with existing travel management systems, provide favourable pricing, and ensure minimal disruption during system migration are well-suited to compete in such procurement processes in the future.

## Notice

Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider. This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.

### Lot Information

Lot 1

Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider. This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.

Options: If Cardiff University go over their contracted transaction numbers, they will pay for these at the additional transaction rate

### Procurement Information

Embedded system for Cardiff University with the compliant framework not offering as favourable pricing. Following an Open tender process in 2020, SAP Concur were identified as the preferred bidder. Insufficient time to go out to the marketplace to look at any other options of systems due to the time required to assess other systems and suitability as well as the time and cost required to migrate to another provider.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143200 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 22 Jul 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 28 Jun 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £582,300 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 0DE |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Adamsdown |
| Westminster constituency | Cardiff East |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CARDIFF UNIVERSITY; CONCUR HOLDINGS NETHERLANDS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 22 Jul 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=143200

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL485262
  Expense Management Solution - Cardiff University requires a contract renewal of their current Travel and Expenses system that links with our current Travel Management provider. This renewal follows an open tender process in 2020, where a preferred bidder was identified and which this renewal relates to. An appropriate framework was identified that would enable Cardiff University to direct award to the provider, however, the framework did not offer favorable pricing.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-143200

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-143200. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-143200.json.