---
title: "NCC202402157 - Newport City Council - Fleet Maintenance Contract"
ocid: "ocds-kuma6s-144144"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-144144"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-144144.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-144144.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NEWPORT CITY COUNCIL"
published: "2024-12-04"
---

# NCC202402157 - Newport City Council - Fleet Maintenance Contract

Buyer: NEWPORT CITY COUNCIL  
Current stage: Award  
OCID: ocds-kuma6s-144144

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## Summary

Newport City Council has initiated an open procurement process under the title "NCC202402157 - Newport City Council Fleet Maintenance Contract." This contract covers the full maintenance of Newport’s fleet, including electric vehicles (EVs), to ensure compliance with statutory requirements, such as approval from the UK Traffic Commissioner. The total value of the contract is £4,702,007, and the contract is required to start before the current one expires on 31st March 2025. The award stage of this procurement was completed on 27th November 2024, and COMMERCIAL MOTORS (WALES) LIMITED has been selected as the supplier. Tender submissions and awards were all managed electronically via eTenderwales, with the tender process being open and competitive.

This tender presents significant opportunities for businesses specialising in vehicle maintenance, particularly those capable of providing comprehensive services, including scheduled and emergency repairs, 24/7 breakdown recovery, and compliance with the Goods Vehicle Operators Licence. SMEs like COMMERCIAL MOTORS (WALES) LIMITED, based in Newport, have already shown that they can successfully compete for such contracts. The requirement for the maintenance facility to be within the city boundary enhances local economic growth by reducing vehicle downtime, travel time, and emissions, thus providing a competitive edge to businesses operating locally.

## Notice

The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC's Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.

### Lot Information

Lot 1

The key contract specification is for the contractor to operate from a facility within the city boundary in order to minimise transport time between their facility and NCC's two main hubs at Telford Street Depot and the Waste Disposal Site. This helps to maximise operational efficiency by reducing travel time, the time vehicles are non-operational (down-time) and minimises emissions from diesel/petrol vehicles. The contractor will be required to carry out both scheduled maintenance as specified by NCC and unplanned maintenance to vehicle faults/breakdowns as they are reported and provide a 24/7 breakdown and vehicle recovery service. Planned maintenance comprises scheduled safety inspections, services and MOT's as required by law and in accordance with terms and conditions of NCC's Goods Vehicle Operators Licence at specified intervals dependant on the type of vehicle and to attend to any vehicle at any time when requested to do so by NCC. As part of the scheduled maintenance process, the contractor is required to submit their hourly labour rate and specify times taken to carry out various tasks for each category of vehicle. This allows NCC to calculate how much the annual planned maintenance of the fleet will cost.

Renewal: The contract is to be renewed in 4 years time, unless terminated earlier for any reasons as per the Terms and Conditions.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144144 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Dec 2024 |
| Submission deadline | 30 Oct 2024 |
| Future notice date | Not specified |
| Award date | 27 Nov 2024 |
| Contract period | Not specified |
| Recurrence | Next notice will be published 3.5 years unless the contract is terminated for any reason as per the Terms and Conditions. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £4,702,007 |
| Lots value | £4,702,007 |
| Awards value | Not specified |
| Contracts value | £4,500,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NEWPORT CITY COUNCIL |
| Locality | NEWPORT |
| Post town | Newport |
| Postcode | NP20 4UR |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Newport |
| Electoral ward | Allt-yr-yn |
| Westminster constituency | Newport West and Islwyn |
| Delivery location | TLL21 Monmouthshire and Newport |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COMMERCIAL MOTORS (WALES |

## CPV Codes

### Divisions

- 34 - Transport equipment and auxiliary products to transportation
- 50 - Repair and maintenance services

### Codes

- 34300000 - Parts and accessories for vehicles and their engines
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 50116000 - Maintenance and repair services related to specific parts of vehicles
- 50116200 - Repair and maintenance services of vehicle brakes and brake parts
- 50116300 - Repair and maintenance services of vehicle gearboxes
- 50116400 - Repair and maintenance services of vehicle transmissions

## Release History

- 4 Dec 2024 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144144
- 30 Aug 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144144

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=AUG489498
  NCC202402157 - Newport City Council - Fleet Maintenance Contract - The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC's Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=DEC495385
  NCC202402157 - Newport City Council - Fleet Maintenance Contract - The current contract for Fleet Maintenance is due to expire on the 31st of March 2025 and therefore NCC are required to tender for a new contract. This is a statutory requirement, and the successful contractor will need to be approved by the UK Traffic Commissioner as one of the terms and conditions of NCC's Goods Vehicle Operators Licence, without which NCC would be unable to operate any large goods vehicles. This tender is for the full maintenance of Newport owned fleet including the EV fleet. A full and detailed specification can be found within the attachments section.

## Notice URLs

- http://www.newport.gov.uk
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-144144
- https://etenderwales.bravosolution.co.uk/home.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-144144. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-144144.json.