--- title: "Expenses Management Platform Requirements" ocid: "ocds-kuma6s-144345" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-144345" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-144345.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-144345.json" source: "Sell2Wales" current_stage: "Award" buyer: "CAREERS WALES" published: "2024-11-18" --- # Expenses Management Platform Requirements Buyer: CAREERS WALES Current stage: Award OCID: ocds-kuma6s-144345 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-144345) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-144345.json) ## Summary Careers Wales, a public sector organisation based in Cardiff, has awarded a contract to Mobile Dynamics Limited for the provision of an expenses management platform. This procurement falls under the services category, specifically focusing on office and computing machinery, software packages, and IT services. The award stage process concluded on 18th November 2024, with the contract spanning approximately 3 years at an estimated value of £100,000, extendable by an additional year. The awarded contract aims to address the inefficiencies in processing staff expense claims, which will streamline operations and enhance oversight of expenditures. This tender presents a significant growth opportunity for businesses specialising in software development, IT consulting, and cloud-based service solutions. Companies equipped with the capability to provide a scalable and compliant expenses management platform, particularly those offering web-based SaaS solutions with mobile app integrations, are well-suited for such contracts. The requirement for compliance with data protection regulations and integration with Microsoft 365 and Azure for single sign-on underscores the need for sophisticated and secure technological infrastructure, opening doors for innovative tech firms to showcase their strengths and gain a foothold in the public sector domain. ## Notice Careers Wales is a public sector organisation that provides careers information, advice and guidance to people of all ages in Wales. We help our customers to make informed choices about their education, training and work options. We have a network of offices and centres across Wales, and we deliver our services through various channels, including face-to-face, telephone, webchat, email and social media.As part of our operations, we have to manage the expenses claims of our staff members, who often travel to different locations and incur various costs, such as mileage, accommodation, meals, parking, etc. Our manual systems to process these claims is inefficient, time-consuming, error-prone and costly. We are looking for a new expenses management platform that can automate and streamline our expenses processes, and provide us with better visibility and oversight of our spend.Careers Wales workforce consists of approx. 600 staff and process approx. 300 claims per month.Contract value: PS100,000 approximately, over a 3 year period, with a 1 year extension.1. Tenders for this work can be submitted in Welsh2. Tenders submitted in Welsh will not be treated less favourably than those submitted in English.3. The closing dates for the Tender will be the same for those submitted in Welsh and English4. The timetable for responding to the bids in Welsh will be the same as those submitted in English ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144345 | | Notice type | S2W Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 18 Nov 2024 | | Submission deadline | 21 Oct 2024 | | Future notice date | Not specified | | Award date | 18 Nov 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAREERS WALES | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF10 2HH | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | MOBILE DYNAMICS | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 30000000 - Office and computing machinery, equipment and supplies except furniture and software packages - 48000000 - Software package and information systems - 72000000 - IT services: consulting, software development, Internet and support ## Release History - 18 Nov 2024 at 13:10 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144345 - 23 Sep 2024 at 14:59 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144345 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP491422&idx=1 23rd September 2024 - Questions ## Notice URLs - http://www.careerswales.gov.wales - https://www.sell2wales.gov.wales ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-144345. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-144345.json.