--- title: "New Mobilisation/ Planning/ Alerting Rota System" ocid: "ocds-kuma6s-144838" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-144838" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-144838.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-144838.json" source: "Sell2Wales" current_stage: "Planning" buyer: "MID AND WEST WALES FIRE AND RESCUE AUTHORITY" published: "2024-09-26" --- # New Mobilisation/ Planning/ Alerting Rota System Buyer: MID AND WEST WALES FIRE AND RESCUE AUTHORITY Current stage: Planning OCID: ocds-kuma6s-144838 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-144838) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-144838.json) ## Summary The Mid and West Wales Fire and Rescue Authority is in the planning stage of procuring a new mobilisation, planning, and alerting rota system. The procurement process is focused on improving operational efficiencies for their predominantly rural service area, which covers two-thirds of the landmass of Wales. The buyer is inviting expressions of interest from suppliers to present their solutions on 11th October 2024. Key dates for the procurement include the tender advertisement on 20th January 2025, the deadline for clarifications on 14th February 2025, and the tender submission deadline on 21st February 2025. The contract is expected to be awarded by 21st March 2025, with a start date of 1st April 2025. This tender presents significant opportunities for suppliers specialising in emergency services systems, particularly those with expertise in mobilisation, planning, rota management, and alerting technologies. Businesses with existing solutions that feature user-friendly interfaces, integration with command and control systems, and support for various duty systems will find this opportunity valuable. Additionally, suppliers offering systems that can handle intelligent mobilisation of resources and effective reporting tools will be well-suited to compete. The contract duration is set for four years, with possible extensions up to a further six years, offering long-term growth and partnership potential. ## Notice Mid & West Wales Fire and Rescue Service (MAWWFRS) makes up almost two-thirds of the landmass of Wales, covering a predominantly rural area of 4,500 square miles, comprising 56 stations and employing 1,351 staff. It is the third largest geographical Service in the United Kingdom, behind the Scottish and Northern Ireland Fire Services. We are an On Call (OC) Fire and Rescue Service (FRS) with some circa 650 OC members supported by a number of Flexi-day crewed and 224 Whole-time stations. MAWWFRS are now looking to undertake market intelligence around mobilisation, planning, rota and alerting systems and are now inviting expressions of interest to present to MAWWFRS on 11th October 2024. Our current system is Rappel. ### Lot Information Lot 1 Mid & West Wales Fire and Rescue Service (MAWWFRS) makes up almost two-thirds of the landmass of Wales, covering a predominantly rural area of 4,500 square miles, comprising 56 stations and employing 1,351 staff. It is the third largest geographical Service in the United Kingdom, behind the Scottish and Northern Ireland Fire Services. We are an On Call (OC) Fire and Rescue Service (FRS) with some circa 650 OC members supported by a number of Flexi-day crewed and 224 Whole-time stations. MAWWFRS are now looking to undertake market intelligence around mobilisation, planning, rota and alerting systems and are now inviting expressions of interest to present to MAWWFRS on 11th October 2024. Our current system is Rappel. We are interested in hearing from suppliers whose products include:- Simple to use end user interfaces that accommodate the needs of all Service personnel Established interfaces with Command and Control (C&C) systems (MAWWFRS currently use Vision 5) The ability to integrate different duty systems, including the ability to provide planning and rostering of Flexible Duty System Officers Intelligent mobilisation of resources, that have the ability to drill down to a granular level, such as skill sets and can be either through traditional pager devices and/or mobile phone technology The ability to run reports to assist with the management of the different duty systems with MAWWFRS Support to maximise On Call availability The contract will be for a 4 year period with an option to extend for a further 6 years at 2 year intervals. Indicative timetable for the tender (Please note that these dates are only indicative and are subject to change): 20/01/25 - Advertise tender on sell2wales 14/02/25 - Clarification period ends at 17:00 21/02/25 - Tender Deadline at 12:00 10/03/25 - Contract award notice sent out 21/03/25 - Contract award 01/04/25 - Contract start date ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144838 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Sep 2024 | | Submission deadline | Not specified | | Future notice date | 20 Jan 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | MID AND WEST WALES FIRE AND RESCUE AUTHORITY | | Locality | CARMARTHEN | | Post town | Swansea | | Postcode | SA31 1SP | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL42 South West Wales | | Local authority | Carmarthenshire | | Electoral ward | Carmarthen Town West | | Westminster constituency | Caerfyrddin | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 75 - Administration, defence and social security services ### Codes - 48000000 - Software package and information systems - 48100000 - Industry specific software package - 48510000 - Communication software package - 48900000 - Miscellaneous software package and computer systems - 72260000 - Software-related services - 72261000 - Software support services - 72263000 - Software implementation services - 72268000 - Software supply services - 75250000 - Fire-brigade and rescue services - 75251000 - Fire-brigade services ## Release History - 26 Sep 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144838 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=SEP491514 New Mobilisation/ Planning/ Alerting Rota System - Mid & West Wales Fire and Rescue Service (MAWWFRS) makes up almost two-thirds of the landmass of Wales, covering a predominantly rural area of 4,500 square miles, comprising 56 stations and employing 1,351 staff. It is the third largest geographical Service in the United Kingdom, behind the Scottish and Northern Ireland Fire Services. We are an On Call (OC) Fire and Rescue Service (FRS) with some circa 650 OC members supported by a number of Flexi-day crewed and 224 Whole-time stations. MAWWFRS are now looking to undertake market intelligence around mobilisation, planning, rota and alerting systems and are now inviting expressions of interest to present to MAWWFRS on 11th October 2024. Our current system is Rappel. ## Notice URLs - http://www.mawwfire.gov.uk - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144838 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-144838 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-144838. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-144838.json.