---
title: "Venue Hire, Graduation Ceremonies"
ocid: "ocds-kuma6s-144893"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-144893"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-144893.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-144893.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CARDIFF METROPOLITAN UNIVERSITY"
published: "2024-11-08"
---

# Venue Hire, Graduation Ceremonies

Buyer: CARDIFF METROPOLITAN UNIVERSITY  
Current stage: Award  
OCID: ocds-kuma6s-144893

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-144893.json)

## Summary

Cardiff Metropolitan University has concluded a procurement process for the hire of a venue to host its graduation ceremonies from 2025 to 2027. The procurement, classified under the education industry category, focused on securing a venue within Cardiff, specifically requiring a location that could provide exceptional cultural and logistical support, accommodating up to 1,500 guests, including separate spaces for various ceremony-related activities. The procurement stage is complete, with the value of the contract set at GBP 760,000. The Wales Millennium Centre has been awarded the contract, deemed the only suitable venue that meets all the university's stringent requirements under a limited procurement method without prior publication. The contract was signed on 30th September 2024.

This tender presents significant opportunities for the services sector, particularly for businesses specializing in event management, cultural venues, and hospitality services. Businesses equipped with the capabilities to provide large-scale venue management, ticketing systems, and catering services within Cardiff will find potential growth avenues. The collaborative nature of this procurement, involving Cardiff Metropolitan University and Wales Millennium Centre, highlights the importance of local cultural integration and technical expertise, positioning the awarded supplier as a key partner in delivering highly regarded graduation ceremonies. Such contracts are ideal for businesses that can offer comprehensive event support and are adept at managing large, culturally significant gatherings.

## Notice

The university wishes to hire a venue for its graduation ceremonies for a three year period commencing 2025 - 2027.

### Lot Information

Lot 1

The university wishes to hire a venue for its graduation ceremonies for a three year period. The venue must be located in the city of Cardiff and needs to accommodate 1500 guests and students along with providing a range of peripheral services to support the graduation ceremonies. It must provide staging, ticketing expertise and excellent transport links for easy access.

### Procurement Information

No other suitable venue available for hire meets the university's needs within Cardiff. Therefore, the services can only be supplied by this particular economic operator for the following reasons; As a modern metropolitan university located in the city of Cardiff, we require a venue that is based in the city itself, one that is iconic both in Wales and beyond its borders. One that is culturally unique, demonstrating Welsh heritage and architecture yet which is also internationally recognisable for our students and their families and invited guests. The venue must support local communities and share the values of the university, it must provide a unique cultural experience for students, their families and supporters. The location must provide staging, separate spaces for gowning and photography and provide circulation space for up to a thousand guests and five hundred students. It must provide additional seated space for streaming of the ceremonies to accommodate extended family members who are unable to be seated in the actual ceremony itself. The venue must provide ticketing expertise and technical assistance, easy accessibility for guests, good transportation links, excellent acoustics, a central city centre location, operational space for university staff working at the venue along with proximity to restaurants and catering facilities. No other venue in Cardiff meets all of the requirements listed.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144893 |
| Notice type | OJEU - F15 - Voluntary Ex Ante Transparency Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 8 Nov 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Sep 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £760,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF METROPOLITAN UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF5 2YB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Llandaff |
| Westminster constituency | Cardiff West |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | WALES MILLENNIUM CENTRE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79950000 - Exhibition, fair and congress organisation services
- 79952000 - Event services

## Release History

- 8 Nov 2024 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144893
- 8 Nov 2024 at 00:00 - Award - OJEU - F15 - Voluntary Ex Ante Transparency Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144893

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV494402
  Venue Hire, Graduation Ceremonies - The university wishes to hire a venue for its graduation ceremonies for a three year period commencing 2025 - 2027.

## Notice URLs

- http://www.cardiffmet.ac.uk/procurement/
- http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=144893
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-144893

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-144893. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-144893.json.