--- title: "Library Digitisation Workflow Management Tool [updated]" ocid: "ocds-kuma6s-144902" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-144902" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-144902.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-144902.json" source: "Sell2Wales" current_stage: "Award" buyer: "THE NATIONAL LIBRARY OF WALES" published: "2024-10-10" --- # Library Digitisation Workflow Management Tool [updated] Buyer: THE NATIONAL LIBRARY OF WALES Current stage: Award OCID: ocds-kuma6s-144902 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-144902) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-144902.json) ## Summary The National Library of Wales, located in Ceredigion, Aberystwyth, initiated a public procurement process for a Library Digitisation Workflow Management Tool. The tender, specific to the software development and IT services industry, aimed to enhance their ongoing digitisation programme which has been in place since 1999. The process reached the award stage on 10 October 2024, and the contract was signed with Scan Data Experts Limited. Primarily classified under various CPV codes such as software package and information systems, IT services, and software programming and consultancy services, this procurement process followed an open method. Key dates include the tender period that ended on 3 October 2024 and the official award date on 4 October 2024. This tender presents a substantial opportunity for businesses in the software development and IT services sectors to engage with a national institution and contribute to the digitisation of extensive collections including newspapers, monographs, and AV materials. Companies specialising in workflow management tools, OCR processing, and digital archiving solutions are well-suited to meet these needs, potentially leading to further collaborations and growth in digital library services. The procurement sought a tool with features such as an easy-to-use, web-based interface, metadata import capabilities, and image adjustment functions, providing a comprehensive scope of work for innovative software developers. ## Notice The National Library of Wales digitisation programme has been running since 1999. Millions of items from its varied collections have now been digitised and made freely available online this includes:* Over 1 million pages of newspapers* Over 1 million pages of journals and periodicals* Millions of pages of monographs* Hundreds of thousands of photographs* Tens of thousands of manuscript folios* Tens of thousands of paintings, maps and other graphic items* Over 1 million archival items* Thousands of hours of AV materialUntil now the library has been using a number of individual workflow tools to manage & process images and metadata to support its digitisation programme. To expand its programme to include a wider variety of content types, the library is seeking to acquire a new workflow tool to facilitate remote working, build efficiency into its processes and prepare items for ingest into its fedora-based repository.The digitisation workflow management tool should streamline the process of digitising NLW collections enabling users to input digital images, process them with OCR, and export METS/PCDM documents with ALTO-formatted OCR, structural metadata, and derivative files in JP2 format.The tool should feature an easy-to-use web-based interface that is platform-independent and able to import descriptive metadata via Z39.50 or tagging with unique IDsAdditionally, it will offer basic adjustments such as de-skewing and tonal adjustments and allow the user to manipulate imported images ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144902 | | Notice type | S2W Notice - Website Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 10 Oct 2024 | | Submission deadline | 3 Oct 2024 | | Future notice date | Not specified | | Award date | 10 Oct 2024 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | THE NATIONAL LIBRARY OF WALES | | Locality | CEREDIGION | | Post town | Shrewsbury | | Postcode | SY23 3BU | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL4 Mid and South West Wales | | ITL 3 | TLL41 Mid Wales | | Local authority | Ceredigion | | Electoral ward | Aberystwyth Morfa a Glais | | Westminster constituency | Ceredigion Preseli | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | SCAN DATA EXPERTS | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support ### Codes - 48000000 - Software package and information systems - 48160000 - Library software package - 48300000 - Document creation, drawing, imaging, scheduling and productivity software package - 72000000 - IT services: consulting, software development, Internet and support - 72200000 - Software programming and consultancy services ## Release History - 10 Oct 2024 at 13:50 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144902 - 30 Sep 2024 at 15:32 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=144902 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP491555&idx=1 30th September 2024 - Specification - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=SEP491555&idx=2 30th September 2024 - Terms and Conditions ## Notice URLs - http://www.llgc.org.uk - http://www.sell2wales.gov.wales - https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-144902. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-144902.json.