--- title: "A Replacement Asset Management System for Caerphilly CBC" ocid: "ocds-kuma6s-145067" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-145067" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-145067.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-145067.json" source: "Sell2Wales" current_stage: "Planning" buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL" published: "2024-10-08" --- # A Replacement Asset Management System for Caerphilly CBC Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL Current stage: Planning OCID: ocds-kuma6s-145067 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-145067) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-145067.json) ## Summary Caerphilly County Borough Council is in the planning stage for the procurement of a Replacement Asset Management System. The council is seeking input from potential suppliers for integrating all current asset data and functionality into one modern, multi-functional system. The procurement is classified under the general public services category and is planned to be carried out in the UKL16 region. Interested parties are required to submit their responses by 12 noon on Tuesday, 29 October 2024. This request for information (RFI) aims to understand available market solutions to improve data integration, efficiency, and decision-making. This tender offers significant opportunities for businesses specialising in asset management systems, data integration, and technology solutions. Companies that provide innovative and comprehensive asset management platforms could benefit from this procurement exercise. It is well-suited for businesses that have experience in reducing data entry redundancies, enhancing transparency, and providing real-time data for better management decisions. Engaging in this RFI exercise allows businesses to influence the future specifications and requirements of Caerphilly County Borough Council's asset management system, thereby positioning themselves as competitive players for the eventual formal procurement process. ## Notice Caerphilly County Borough Council (the Council) are issuing this notice as a request for information in relation to a replacement asset management system. The Council are seeking to consolidate several asset management systems currently used, integrating all asset data and functionality in one management system. This will mitigate the need to enter the same data into multiple systems, reduce the risk of input errors, create greater efficiencies, increase transparency and provide a real time data to inform better management decision-making. The purpose of this Request For Information (RFI) is to seek input from potential suppliers within the market, to establish the type of solution and functionality that is available for a modern, multi-functional asset management system. ### Lot Information Lot 1 The Council are requesting information for a replacement asset management system. Please refer to the output specification attached to this notice, suppliers should review the information in the output specification and answer the questions in the attached questionnaire. If you feel that your organisation can contribute to this RFI exercise, please complete the questionnaire and submit to procurement@caerphilly.gov.uk The deadline for responses is 12 noon on Tuesday 29 October 2024. Please note that this notice is for conducting a RFI exercise and is not a call for competition. It does not formally begin the procurement process or constitute any commitment by CCBC to undertake any procurement exercise or form any contractual relationship. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145067 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Oct 2024 | | Submission deadline | Not specified | | Future notice date | 22 Nov 2024 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL | | Locality | HENGOED | | Post town | Cardiff | | Postcode | CF82 7PG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Ystrad Mynach | | Westminster constituency | Caerphilly | | Delivery location | TLL16 Gwent Valleys | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 48000000 - Software package and information systems - 48781000 - System management software package - 72212780 - System, storage and content management software development services - 72212781 - System management software development services - 77231000 - Forestry management services - 79993000 - Building and facilities management services ## Release History - 8 Oct 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145067 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT492195&idx=2 10th October 2024 - Asset Management Questionnaire - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT492195&idx=3 10th October 2024 - Asset Management Questionnaire v2.0 20241010 - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT492195&idx=1 8th October 2024 - CCBC High Level Spec - Asset system - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT492195 A Replacement Asset Management System for Caerphilly CBC - Caerphilly County Borough Council (the Council) are issuing this notice as a request for information in relation to a replacement asset management system. The Council are seeking to consolidate several asset management systems currently used, integrating all asset data and functionality in one management system. This will mitigate the need to enter the same data into multiple systems, reduce the risk of input errors, create greater efficiencies, increase transparency and provide a real time data to inform better management decision-making. The purpose of this Request For Information (RFI) is to seek input from potential suppliers within the market, to establish the type of solution and functionality that is available for a modern, multi-functional asset management system. ## Notice URLs - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145067 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145067 - https://www.caerphilly.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-145067. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-145067.json.