--- title: "Building Energy Management System (BEMS) support and Maintenance" ocid: "ocds-kuma6s-145226" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-145226" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-145226.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-145226.json" source: "Sell2Wales" current_stage: "Award" buyer: "CARDIFF UNIVERSITY" published: "2025-02-26" --- # Building Energy Management System (BEMS) support and Maintenance Buyer: CARDIFF UNIVERSITY Current stage: Award OCID: ocds-kuma6s-145226 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-145226) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-145226.json) ## Summary Cardiff University has completed the awarding of a contract for the maintenance and support of its Building Energy Management System (BEMS). The contract, awarded to Building Management Solution Integrators (BMSI), reflects an extensive need for management and support of the BeMS installations across the Cardiff University campus, located in Cardiff, UKL22. This procurement, under the open procedure category of services, was initiated on 14th October 2024, with the procurement documents accessible until 21st November 2024. The contract commenced on 7th February 2025, with an estimated value of £448,268.20 GBP. The tendering process involved a single lot addressing various types of maintenance work and software licenses required to be provided by the supplier. This procurement presents substantial opportunities for businesses specializing in building management systems, especially those with capabilities for both planned and reactive maintenance of integrated network systems. SMEs in the building systems and energy sectors can benefit from such contracts by demonstrating their capacity to handle complex university-wide systems, offering potential for long-term collaboration. Additionally, Cardiff University's emphasis on community benefits and responsible procurement criteria provides avenues for businesses focused on sustainable and social impact initiatives to stand out. The consistent demand for ongoing maintenance and responsive call-out services makes this tender particularly well-suited for firms with comprehensive service delivery experience, ensuring business growth through reliable performance and consistent procurement opportunities. ## Notice Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University. ### Lot Information Lot 1 Cardiff University has extensive BeMS installations and directly associated networks (both hardwired and IP addressed) across its campus. The successful Supplier will undertake all works associated with the programming, operation and maintenance (planned and reactive) of the entire University BeMS. 2 engineering days (8-hour days) per week 1 engineering days (8-hour days) per week The successful supplier will be required to provide Cardiff University with 4 x SET Engineering Tool Licenses for the duration of the contract. The successful supplier will be required to provide Cardiff University with IQV-MNT3 3-year IQ Vision Maintenance upgrade license. Planned maintenance to 20 x critical BeMS control panels (this will be in addition to the 2 x service and 1 x metering data visits per week) Call out arrangement retainer- A 24/7 call-out service shall be provided for critical alarms from controllers listed in Appendix 2 critical controllers. Response times for emergency call-outs should be within 4 hours. All engineering time spent diagnosing and repairing issues during a call-out, whether remotely or on-site, will be billed separately at the agreed rates. Renewal: 2 x 12 month extension options available ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145226 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 26 Feb 2025 | | Submission deadline | 5 Dec 2024 | | Future notice date | Not specified | | Award date | 7 Feb 2025 | | Contract period | Not specified | | Recurrence | Oct 2029 | ## Values | Field | Value | | --- | --- | | Tender value | £575,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £448,268 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 0DE | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Adamsdown | | Westminster constituency | Cardiff East | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | BMSI (BUILDING MANAGEMENT SOLUTION INTEGRATORS; CARDIFF UNIVERSITY | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72253200 - Systems support services ## Release History - 26 Feb 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145226 - 14 Oct 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145226 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT492927 Building Energy Management System (BEMS) support and Maintenance - Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University. - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497955 Building Energy Management System (BEMS) support and Maintenance - Building and Energy Management System (BeMS) - Maintenance Support Contract for Cardiff University. ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145226 - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-145226. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-145226.json.