--- title: "Supply of Multi-functional Device Printers & Hybrid Mail Services" ocid: "ocds-kuma6s-145436" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-145436" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-145436.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-145436.json" source: "Sell2Wales" current_stage: "Tender" buyer: "VALE OF GLAMORGAN COUNCIL" published: "2024-10-21" --- # Supply of Multi-functional Device Printers & Hybrid Mail Services Buyer: VALE OF GLAMORGAN COUNCIL Current stage: Tender OCID: ocds-kuma6s-145436 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-145436) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-145436.json) ## Summary The Vale of Glamorgan Council is currently in the tender stage for the procurement of "Supply of Multi-functional Device Printers & Hybrid Mail Services." This process aims to enhance both the efficiency and effectiveness of their printing, scanning, copying, and faxing operations. The contract, which falls under the general public services industry category, will be implemented in Southeast Wales (UKL22). Key dates include the procurement process's end date on 18 November 2024, with the beginning of the award period on 18 November 2024. The procurement method utilised is an "Open procedure," and all submissions must be made electronically through the specified portal. This tender presents substantial opportunities for businesses specialising in multifunctional device printers and hybrid mail solutions. It is an excellent growth opportunity for firms focused on managed print services, digital transformation, and eco-friendly solutions, thanks to the council's emphasis on enhancing digital service provision and reducing environmental impact. The tender includes two lots: one for multifunction device printers and another for a hybrid mail solution, making it suitable for businesses that can provide comprehensive and integrated services. Firms capable of meeting high standards in quality and cost-efficiency criteria have a competitive edge in securing this contract. The contract spans 1080 days, with potential renewals of up to two additional years, thereby offering long-term engagement and business stability. ## Notice Supply of Multi-functional Device Printers & Hybrid Mail Services ### Lot Information Provision of a Multifunction Device (MFD) and Printer Solution The purpose of this tender is to procure a managed print service consisting of multi-functional device (MFD) printers that seeks to enhance the efficiency and effectiveness of the Vale of Glamorgan council's printing, scanning, copying, and faxing operations at its key office and satellite sites. The Vale of Glamorgan Council is a unitary in Southeast Wales that provides services for over 130,000 residents. Since 2013, the authority has consistently been the top performing local authority in Wales. As a County Council, we provide a wide variety of multitude of services, ranging from education to environmental protection, council tax, business rates, housing benefit housing and birth registration, to planning and highways maintenance. The procurement of an effectively managed print and scanning service is key to ensuring that the council can perform its key administrative functions efficiently and effectively, whilst at the same time ensuring it can enhance its digital service provision and reduce its impact on the environment. Renewal: +1 year, +1 year Provision of a Hybrid Mail Solution. The purpose of this tender is to procure a hybrid mail solution that enables a safe, secure and cost -efficient method of handling the Vale of Glamorgan Council's outbound mail requirements. The preferred supplier should be able to offer an online solution for the following high-level requirements: Production of Hybrid Mail, including the printing, packing and dispatch of daily letters which could include variable or fixed data inserts. The printing and sending of simple single letters, ranging from one-off ad-hoc letters to mail-merge generated letter campaigns. Solution needs to be suitable for sending a variety of mail types - from a single letter to bulk mail-merge activity generated from Council systems e.g. Housing Rents, Electoral Registration. A managed hybrid mail service for council departments with complex requirements such as Housing, Council tax and Benefits, to include document matching of daily letters and end of year billing. Production of mail includes all documents generated from our Council Tax, NNDR (Business Rates) and Housing Benefits systems, including our annual billing runs. Letters are required to be matched to individual customer accounts for the purpose of reducing the amount of individual letters sent to customers. The procurement of an effectively hybrid mail service is key to ensuring that the council can perform its key administrative functions efficiently and effectively, whilst at the same time ensuring it can enhance its digital service provision and reduce its impact on the environment. Renewal: +1 year, +1 year ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145436 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Oct 2024 | | Submission deadline | 18 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | VALE OF GLAMORGAN COUNCIL | | Locality | BARRY | | Post town | Cardiff | | Postcode | CF63 4RU | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Vale of Glamorgan | | Electoral ward | Castleland | | Westminster constituency | Vale of Glamorgan | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 48 - Software package and information systems - 64 - Postal and telecommunications services ### Codes - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 30123000 - Office and business machines - 30133000 - Mailing equipment - 48219700 - Communications server software package - 48223000 - Electronic mail software package - 48824000 - Printer servers - 64216120 - Electronic mail services ## Release History - 21 Oct 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145436 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493081 Supply of Multi-functional Device Printers & Hybrid Mail Services - Supply of Multi-functional Device Printers & Hybrid Mail Services ## Notice URLs - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145436 - http://www.valeofglamorgan.gov.uk - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145436 - https://supplierlive.proactisp2p.com/Account/Login - https://www.sell2wales.gov.wales ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-145436. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-145436.json.