---
title: "All Wales eRostering Solution"
ocid: "ocds-kuma6s-145499"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-145499"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-145499.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-145499.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-07-31"
---

# All Wales eRostering Solution

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-145499

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-145499)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-145499.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust) has successfully completed the procurement process for the "All Wales eRostering Solution". This initiative falls under the Health industry category and spans across the entire region of NHS Wales, including all Health Boards and Trusts. The contract was awarded on 29th July 2025, with the agreement set to commence following the expiration of the prior contract on 31st January 2026. The procurement was conducted through an open procedure, signifying transparency and inclusive participation, with the main focus on goods related to e-rostering solutions that enhance workforce management across healthcare settings.

This tender offers substantial growth opportunities for businesses specialising in healthcare information technology, workforce management systems, and e-rostering platforms. Allocate Software Limited, a large-scale company, was awarded the contract, demonstrating the potential for significant contract values, as indicated by the contract amounting to GBP 16,658,983. Businesses that can provide innovative, scalable, and cost-effective solutions to support NHS Wales in meeting healthcare mandates could find such opportunities rewarding, especially those capable of integrating or expanding current systems to incorporate more staffing groups over time. The process favoured competitive pricing and quality metrics, making it suitable for businesses committed to high-quality standards alongside competitive pricing strategies.

## Notice

NHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and was due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution will do the same. The new agreement will commence upon expiry of the current contract.

### Lot Information

Lot 1

One e-rostering platform will enable NHS Wales to harmonise its rostering principles for substantive staff and temporary workforce. It will facilitate better use of the temporary workforce across NHS Wales organisations with the aim to reduce premium agency costs and provide safe patient care more cost effectively. The procurement of the rostering system will also provide improved reporting on acuity levels across NHS Wales and ensure Health Boards and Trusts meet their legislative duties in relation to the Nurse Staffing Levels (Wales) Act 2016. The scope of this project will include every Health Board and Trust across NHS Wales. The system has the ability to roster all staffing groups including Nursing, Medical and Dental, Allied Health Professionals, Ancillary and Administrative staff.

Options: As set out in the tender documentation, the awarded contract will allow for the provision of additional staffing groups to be incorporated into the contract if/when required by each individual organisation party to the contract at their own discretion and in accordance with the awarded supplier's tender submission.

Renewal: Two additional, individual extension periods of 24 months each.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145499 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 31 Jul 2025 |
| Submission deadline | 28 Nov 2024 |
| Future notice date | Not specified |
| Award date | 29 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £16,000,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £16,658,983 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF15 7QZ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Taff's Well |
| Westminster constituency | Cardiff North |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ALLOCATE SOFTWARE |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 31 Jul 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145499
- 29 Oct 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145499

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493688
  All Wales eRostering Solution - NHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and is due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution is anticipated to do the same.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL531331
  All Wales eRostering Solution - NHS Wales Shared Services Partnership (NWSSP) manages an all-Wales Rostering contract, which has been in place since 2021 and was due to expire on the 31st January 2026. The current solution is utilised by all Health Boards, Trusts and organisations within NHS Wales and the future solution will do the same. The new agreement will commence upon expiry of the current contract.

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145499
- https://etenderwales.bravosolution.co.uk/web/login.shtml

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-145499. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-145499.json.