--- title: "The Supply and Installation of an Immersive Suite Solution" ocid: "ocds-kuma6s-145522" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-145522" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-145522.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-145522.json" source: "Sell2Wales" current_stage: "Tender" buyer: "WREXHAM UNIVERSITY" published: "2024-10-23" --- # The Supply and Installation of an Immersive Suite Solution Buyer: WREXHAM UNIVERSITY Current stage: Tender OCID: ocds-kuma6s-145522 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-145522) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-145522.json) ## Summary Wrexham University has initiated an open procurement process for the supply and installation of an immersive suite solution at their Plas Coch campus in Wrexham, North Wales. The procurement, with an estimated value of £385,000, falls under the education industry category and aims for private and educational partnerships. Key dates include the closing date for submissions on 22nd November 2024, with the award period commencing on the same day. The immersive suite is to be fully installed by late 2025, aligning with the completion of the new building housing it. Businesses must ensure full compatibility with specified applications before 5th December 2025. The planned immersive suite will be used by university students, researchers, NHS professionals, industry partners, and community outreach initiatives. This tender offers numerous growth opportunities, particularly for businesses involved in advanced projection technology, software integration, and immersive content creation. Companies specialising in 2D projection systems, VR/AR solutions, and educational technology are well-suited to compete. Additionally, firms with experience in collaborative projects involving academic and commercial entities or those capable of delivering and maintaining complex technical installations will find this contract beneficial. With a five-year duration and potential for a two-year extension contingent on performance, businesses can secure a long-term partnership with a recognised educational institution. ## Notice Wrexham University is looking to create an immersive space that will be used for a wide range of activities from training scenarios for our students and industry partners through to development of immersive training content and supporting technologies. We are looking to install an Immersive four wall and floor projection solution space using 2D projectors to be installed into a new building at the university. As a guide, the expected users of the immersive space will be: University Students Academic Researchers NHS Professionals and Trainees Industry Partners Schools and Colleges Professional Training Organisations Interdisciplinary Project Teams Community Outreach Initiatives University subsidiary limited companies - Glyndwr Innovation Ltd. (GIL), North Wales Science Ltd. (NWS) Commercial partners who the University will have Commercial Partnership contracts which may deliver revenue generation. The Immersive space will be housed in part of a new building on Wrexham University's Plas Coch campus. This building is due to be completed during December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until late 2025. It is expected that the Immersive Space supplier will work with the construction contractor throughout 2025 to ensure successful completion of the overall project. The solution needs to be able to run scenarios and content from a number of different applications. A full list is provided in Appendix 1F, which should be completed in full. The following are viewed as mandatory, and full compatibility integration need to be in place before 5th December 2025. The solution needs to allow the university to show their own pre-recorded and live streamed 360 material. The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 Titan camera system) The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 X4 camera system) The solution needs to be able to show material created using YouTube 360. The solution needs to be able to run scenarios from Google Earth The solution needs to be able to run scenarios from Google Street View The solution needs to be able to run scenarios from Matterport The solution needs to be able to run scenarios from Sketchup The solution needs to be able to run scenarios from Unity The solution needs to be able to run scenarios from Unreal Engine The solution needs to be able to run scenarios from Virtus Tech DigiSim (Wales Virtual Hospital) The solution needs to be able to run scenarios from VRPatients ### Lot Information Lot 1 The University is seeking to procure a contract To Supply and Installation of an Immersive Suite Solution. This will be a 5 year contract in total to include supply, delivery, installation and support and maintenance contract provision. There will be an option to extend the contract for a further 2 years (1 +1) subject to annual review and performance. The supply of software and projection equipment which will combine to deliver an immersive suite solution space . The Immersive space will be housed in part of a new building on Wrexham University's Plas Coch campus. This building works is due to be completed by early December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until October / November 2025. However, the University will place purchase orders for the Hardware equipment (i.e. Projectors) in early January 2025 for immediate delivery.. Supply and Delivery of the Equipment will be in Quarter 1 of 2025, but installation will be in October / November 2025(9 months later). Warranty and Subscription Licences are expected to commence from date of installation. Options: As par of Appendix 1h Technical Specifications and the the Pricing Schedule, the Bidders are requested to provide prices for optional equipment, services etc which are subject to additional funding being made available. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145522 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 23 Oct 2024 | | Submission deadline | 22 Nov 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £385,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | WREXHAM UNIVERSITY | | Locality | WREXHAM | | Post town | Llandudno | | Postcode | LL11 2AW | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL3 North Wales | | ITL 3 | TLL34 Flintshire and Wrexham | | Local authority | Wrexham | | Electoral ward | Grosvenor | | Westminster constituency | Wrexham | | Delivery location | TLL23 Flintshire and Wrexham | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 32 - Radio, television, communication, telecommunication and related equipment - 48 - Software package and information systems - 51 - Installation services (except software) - 72 - IT services: consulting, software development, Internet and support ### Codes - 30231000 - Computer screens and consoles - 32321200 - Audio-visual equipment - 32322000 - Multimedia equipment - 48900000 - Miscellaneous software package and computer systems - 51313000 - Installation services of sound equipment - 51314000 - Installation services of video equipment - 72200000 - Software programming and consultancy services - 72230000 - Custom software development services ## Release History - 23 Oct 2024 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145522 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=1 23rd October 2024 - Schedule 1 Invitation to Tender Instructions - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=2 23rd October 2024 - Part A ITT Response Document - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=3 23rd October 2024 - Part B ITT Response Document - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=4 23rd October 2024 - Part C ITT Response Document - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=5 23rd October 2024 - Appendix 1a Selection & Award Criteria Evaluation Methodology - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=6 23rd October 2024 - Appendix 1b Sell2Wales Supplier Postbox Guidance - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=7 23rd October 2024 - Appendix 1c Installation Room The Cave Layout Plan - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=8 23rd October 2024 - Appendix 1d Building Ground Floor Layout Plan - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=9 23rd October 2024 - Appendix 1e Building First Floor Layout Plan - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=10 23rd October 2024 - Appendix 1f Technical Specification Response Document - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=11 23rd October 2024 - Appendix 1g Confidential or Commercially Sensitive Information - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=12 23rd October 2024 - Appendix 1h Technical and Contract Specification - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=13 23rd October 2024 - Appendix 1i Final Draft General Terms & Conditions of Contract - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=OCT493593&idx=14 23rd October 2024 - Appendix 1j Pricing Schedule - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=OCT493593 The Supply and Installation of an Immersive Suite Solution - Wrexham University is looking to create an immersive space that will be used for a wide range of activities from training scenarios for our students and industry partners through to development of immersive training content and supporting technologies. We are looking to install an Immersive four wall and floor projection solution space using 2D projectors to be installed into a new building at the university. As a guide, the expected users of the immersive space will be: University Students Academic Researchers NHS Professionals and Trainees Industry Partners Schools and Colleges Professional Training Organisations Interdisciplinary Project Teams Community Outreach Initiatives University subsidiary limited companies - Glyndwr Innovation Ltd. (GIL), North Wales Science Ltd. (NWS) Commercial partners who the University will have Commercial Partnership contracts which may deliver revenue generation. The Immersive space will be housed in part of a new building on Wrexham University's Plas Coch campus. This building is due to be completed during December 2025 therefore whilst the procurement of the immersive suite technology will take place during 2024 the full installation of Immersive Suite would not be scheduled until late 2025. It is expected that the Immersive Space supplier will work with the construction contractor throughout 2025 to ensure successful completion of the overall project. The solution needs to be able to run scenarios and content from a number of different applications. A full list is provided in Appendix 1F, which should be completed in full. The following are viewed as mandatory, and full compatibility integration need to be in place before 5th December 2025. The solution needs to allow the university to show their own pre-recorded and live streamed 360 material. The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 Titan camera system) The solution needs to be able to show material created using Insta360 products (specifically using the Insta360 X4 camera system) The solution needs to be able to show material created using YouTube 360. The solution needs to be able to run scenarios from Google Earth The solution needs to be able to run scenarios from Google Street View The solution needs to be able to run scenarios from Matterport The solution needs to be able to run scenarios from Sketchup The solution needs to be able to run scenarios from Unity The solution needs to be able to run scenarios from Unreal Engine The solution needs to be able to run scenarios from Virtus Tech DigiSim (Wales Virtual Hospital) The solution needs to be able to run scenarios from VRPatients ## Notice URLs - http://www.sell2wales.gov.wales - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145522 - http://www.sell2wales.gov.wales/sitehelp/help_guides.aspx - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145522 - https://www.wrexham.ac.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-145522. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-145522.json.