--- title: "Learning Management System" ocid: "ocds-kuma6s-145793" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-145793" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-145793.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-145793.json" source: "Sell2Wales" current_stage: "Planning" buyer: "LLYWODRAETH CYMRU / WELSH GOVERNMENT" published: "2024-11-12" --- # Learning Management System Buyer: LLYWODRAETH CYMRU / WELSH GOVERNMENT Current stage: Planning OCID: ocds-kuma6s-145793 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-145793) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-145793.json) ## Summary The Welsh Government, with its corporate procurement services based in Cardiff, is planning a procurement process for a Learning Management System (LMS) targeted to support educational and development needs within public services and the Welsh Government itself. The tender stage is currently in planning, announced on 12th November 2024, with future notice expected on 3rd March 2025. The LMS aims to provide separate instances for Academi Wales and Learning Lab, each catering to approximately 14,000 and 5,500 users, respectively. Effective bilingual communication and compliance with the Welsh Government’s accessibility standards are critical aspects of this procurement, which aligns with the services industry category. Key dates include the anticipated launch by 31st March 2026 and contract commencement on 1st October 2025 for a duration of up to four years. This tender represents a significant opportunity for businesses providing cloud-based technology solutions, particularly those specialising in LMS platforms. Companies equipped with capabilities in content management, user management, compliance with data protection standards, and proficient in handling English and Welsh language content will find this tender well-suited to their expertise. Furthermore, the procurement process encourages consortium bids, allowing for collaboration among multiple entities to meet the comprehensive requirements laid out by the Welsh Government. This initiative not only supports digital transformation within the public sector but also opens avenues for sustained business growth through long-term government contracts. ## Notice The Welsh Government requires a supplier to provide, host and support 2 cloud based learning management systems. Each system will be provided as a separate instance of the same product: - Academi Wales provides leadership development for approx. 14k users across Welsh public service organisations. - Learning Lab provides internal learning and development for approx. 5.5k users in the Welsh Government. ### Lot Information Lot 1 The Welsh Government is looking to procure a Learning Management System (LMS) as detailed in appendix 3 of the document titled 'Welsh Government Learning Management System Request for Information document attached to this notice'. In summary here are the key features and functions required: - Content Management System (CMS): The LMS should allow administrators to create and edit static web pages, manage site navigation, and schedule content for future publication. It should support various content types like videos and web links, and allow easy switching between English and Welsh content. - Content Repository: The system should include an enterprise-standard content repository to store and surface thousands of resources in various formats. It should also enable specified users to create and share content, and provide a user reporting process for flagged content. - Search Functionality: A consistent and effective global search feature is required to help users quickly find relevant results across the entire product, with filters to refine results. - Product Tools: The LMS should include tools for creating interactive content packages, formal training and assessment materials, collaboration spaces, event management, news areas, personal learning records, and coaching and mentoring tools. - Platform Administration and Management: The system should offer bulk email capabilities, reporting options through Google Analytics and Power BI, and administrative reporting functionalities. - Authentication and User Management: The LMS should support single sign-on, multi-factor authentication for administrators, and a user management lifecycle to comply with GDPR requirements. - Compliance: The product must be fully bilingual (English and Welsh) and meet the Welsh Government's accessibility requirements. It should also comply with the Welsh Government Global Experience Language (GEL) design pattern. - Data Protection and Security: The LMS must securely collect, process, and store personal data in compliance with UKGDPR. It should also have Cyber Essentials Plus or ISO27001 accreditation and undergo annual IT Health Checks. The Welsh Government aims to launch the websites by 31st March 2026, with the contract starting on 1st October 2025 and lasting for up to four years.. The Welsh Ministers requires information on potential suppliers ability to provide the products and services. This Notice will be used to gain a better understanding of the types and availability of products and services. The specific information being requested is detailed in the 'Welsh Government Learning Management System Request for Information'document attached to this notice ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145793 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 12 Nov 2024 | | Submission deadline | Not specified | | Future notice date | 3 Mar 2025 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | LLYWODRAETH CYMRU / WELSH GOVERNMENT | | Locality | CAERDYDD / CARDIFF | | Post town | Cardiff | | Postcode | CF10 3NQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL Wales | ## CPV Codes ### Divisions - 48 - Software package and information systems - 80 - Education and training services ### Codes - 48000000 - Software package and information systems - 48190000 - Educational software package - 80420000 - E-learning services ## Release History - 12 Nov 2024 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=145793 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV494460&idx=1 12th November 2024 - Request for Information Document - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV494460 Learning Management System - The Welsh Government requires a supplier to provide, host and support 2 cloud based learning management systems. Each system will be provided as a separate instance of the same product: - Academi Wales provides leadership development for approx. 14k users across Welsh public service organisations. - Learning Lab provides internal learning and development for approx. 5.5k users in the Welsh Government. ## Notice URLs - http://gov.wales - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=145793 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-145793 - https://www.gov.wales/joint-bidding-public-contracts-guidance-consortia ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-145793. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-145793.json.