--- title: "Test, Inspection & Maintenance of Portable Fire Fighting Equipment" ocid: "ocds-kuma6s-146026" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-146026" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-146026.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-146026.json" source: "Sell2Wales" current_stage: "Tender" buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL" published: "2024-11-13" --- # Test, Inspection & Maintenance of Portable Fire Fighting Equipment Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL Current stage: Tender OCID: ocds-kuma6s-146026 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-146026) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-146026.json) ## Summary Caerphilly County Borough Council has initiated a tender process for the "Test, Inspection & Maintenance of Portable Fire Fighting Equipment" in various public buildings and educational establishments. This tender, classified under services, includes the inspection and maintenance of fire extinguishers, fire blankets, and hose reels, as well as the replacement of out-of-date equipment. The tender process is currently in the "Tender" stage, with the final submission date set for 6th December 2024. The entire procurement process will take place in Hengoed, thus businesses located in or near this region may have a logistical advantage. The award decision is expected to be made by 20th December 2024. This tender offers significant opportunities for businesses specialising in fire safety equipment, repair and maintenance services, and fire-protection installations including CO2 fire-extinguishing equipment. Small and medium-sized enterprises that can provide rapid and comprehensive services in line with the tender requirements, particularly in providing detailed reporting and adherence to strict deadlines, are well-suited to compete. The open procurement method ensures a competitive environment, encouraging a diverse range of suppliers to participate, which could potentially lead to consortium bidding for businesses looking to collaborate. ## Notice You are invited to submit a tender for the Inspection and Maintenance of Firefighting Equipment in Public Building & Educational Establishments.The scope of the project is fully described in the Tender Documentation but in summary the scope is:Visit all sites listed within ONE week of the designated test date.Test and inspect all portable firefighting extinguishers and Fire Blankets.Test and inspect all Fire Hose Reels.Inspect all Firefighting equipment labelling and install/replace where required.Provide detailed work sheets listing all devices present on each site and any replacements made.Exchange any and all out of date or unserviceable firefighting extinguishers and fire blankets as well as hose reel parts, as listed.The dates of inspection are listed in the sites list in Appendix 3.Upload the worksheets onto the RAMIS database within ONE week of testing.Provide Invoices with Service Worksheets, (signed by the Building Manager), within 2 weeks of test/inspection visit.NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146026. PLEASE NOTE REGISTERING AN INTEREST IN THE SELL2WALES NOTICE IS NOTREGISTERING AN INTEREST IN THIS TENDER YOU MUST FOLLOW THE INSTRUCTIONS BELOW IN ORDER TO SUBMIT A TENDER:1. Log in to the Proactis Supplier Portal at: https://supplierlive.proactisp2p.com/Account/Login ;2. Click the 'Sign Up' option on the Portal homepage (If already registered go to point 11);3. Enter your correct Organisation Name, Details and Primary Contact Details;4. Make a note of the Organisation ID and User Name, then click 'Register';5. You will then receive an email from the system asking you follow a link to activate your account;6. Enter the information requested, clicking on the blue arrow to move on to the next stage and follow the instructions ensuring that you enter all applicable details;7. In the Classification section ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice, it is essential that only CPV Codes specific to your organisation are added to your profile;8. Buyer Selection -- At this stage you are required to indicate which Buyer Organisations you would like to register with. Remember to register with Caerphilly this ensures that you will be alerted to all relevant opportunities;9.Terms and Conditions -- Read the terms and conditions of the use of this Supplier Portal and tick the box to denote you have read and understood the terms and that you agree to abide by them. If you do not agree you cannot complete the registration process. Once you have agreed click on the blue arrow to move on to the next stage;10. Insert a password for the admin user and repeat it. The password Must be between 6 and 50 characters in length. It must contain at least 2 number(s). Once completed select 'Complete Registration' and you will enter the Supplier Home page;11. From the Home Page, go to the 'Opportunities' icon, all current opportunities will be listed.Click on the blue arrow under the field 'Show Me' of the relevant opportunity then click to register your interest on the applicable button;12. Refresh your screen by clicking on the opportunities icon located on the left hand side, to view the opportunity click the blue arrow;13. Note the closing date for completion of the relevant project. To find all available documentation drop-down the 'Request Documents' option and click to download all documents;14. You can now either complete your response or 'Decline' this opportunity.All queries are to be made via the messaging system on the Proactis portal. We will not accept any questions/queries via telephone/email.(WA Ref:146026)The buyer considers that this contract is suitable for consortia bidding. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146026 | | Notice type | S2W Notice - Website Invitation to Tender Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 13 Nov 2024 | | Submission deadline | 6 Dec 2024 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Not specified | | Lots status | Not specified | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL | | Locality | HENGOED | | Post town | Cardiff | | Postcode | CF82 7PG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Ystrad Mynach | | Westminster constituency | Caerphilly | | Delivery location | Not specified | ## CPV Codes ### Divisions - 35 - Security, fire-fighting, police and defence equipment - 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products - 44 - Construction structures and materials; auxiliary products to construction (except electric apparatus) - 45 - Construction work - 50 - Repair and maintenance services ### Codes - 35110000 - Firefighting, rescue and safety equipment - 35111000 - Firefighting equipment - 35111300 - Fire extinguishers - 35111320 - Portable fire-extinguishers - 39525400 - Fire blankets - 44480000 - Miscellaneous fire-protection equipment - 45343200 - Firefighting equipment installation work - 45343210 - CO2 fire-extinguishing equipment installation work - 45343220 - Fire-extinguishers installation work - 50413200 - Repair and maintenance services of firefighting equipment ## Release History - 13 Nov 2024 at 16:13 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146026 ## Notice URLs - https://supplierlive.proactisp2p.com/Account/Login - https://www.caerphilly.gov.uk - https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=146026 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-146026. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-146026.json.