---
title: "Lease of Document Scanners"
ocid: "ocds-kuma6s-146273"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-146273"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-146273.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-146273.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2024-11-25"
---

# Lease of Document Scanners

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-146273

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-146273)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-146273.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has awarded a contract for the lease of three document scanners. This procurement falls under the Electrical machinery, apparatus, equipment and consumables category (CPV 31000000) and specifically, scanners (CPV 38520000). The document scanners will be installed at Unit 3, Dafen Industrial Estate, Heol Cropin, Llanelli, SA14 8QW, to support the establishment of an internal scanning bureau aimed at digitising patient records into an Electronic Document Records Management system (EDRMs). Initiated under the Crown Commercial Service RM6174 Framework Agreement, the contract was awarded on 11th November 2024 and is currently in the Award stage.

This tender presents significant opportunities for businesses specialising in leasing high-performance equipment and providing managed print services. Small and medium-sized enterprises (SMEs) offering innovative digital workflow software solutions and print management systems are particularly well-suited to compete for similar contracts in the future. The use of a comprehensive framework agreement also highlights the structured procurement method, ensuring a competitive and regulated bidding environment favouring businesses with a strong track record in delivering similar goods and services.

## Notice

Hywel Dda University Health Board (HDUHB) have awarded a contract for the lease of three (3) document scanners to establish an internal scanning bureau for the scanning of patient records into an Electronic Document Records Management system (EDRMs). The three (3) scanners are to be installed at the following location:* Unit 3, Dafen Industrial Estate, Heol Cropin, Llanelli, SA14 8QW.The contract was initiated under the Crown Commercial Service Framework Agreement for MFDs, Print and Digital Workflow Software Services and Managed Print Service Provision Framework Agreement (RM6174) under Lot Two (2) MFDs, Print Management and Digital Workflow Software.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146273 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 25 Nov 2024 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 11 Nov 2024 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £341,207 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF14 4HH |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Heath |
| Westminster constituency | Cardiff North |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RICOH |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 38 - Laboratory, optical and precision equipments (excl. glasses)

### Codes

- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
- 38520000 - Scanners

## Release History

- 25 Nov 2024 at 08:49 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146273

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- http://www.ricoh.co.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-146273. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-146273.json.