---
title: "Patient Management System"
ocid: "ocds-kuma6s-146745"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-146745"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-146745.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-146745.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "SOUTH WALES FIRE AND RESCUE SERVICE"
published: "2025-05-07"
---

# Patient Management System

Buyer: SOUTH WALES FIRE AND RESCUE SERVICE  
Current stage: Award  
OCID: ocds-kuma6s-146745

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-146745)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-146745.json)

## Summary

The South Wales Fire and Rescue Service, situated in Llantrisant, has awarded a contract for the implementation of a new Patient Management System. The project aims to digitise the diary management system for clinical practitioners and health advisors, providing confidential management of clinical records. This procurement falls under the category of medical information systems within the goods industry. The contract, awarded to Civica UK Limited, proceeded through an open tender process. The contract signing occurred on 20th February 2025, and it's currently in the award stage with the procurement process having been initiated in December 2024.

This award presents ample opportunities for businesses specialising in digital management and medical information systems. The automation and efficiency improvements in clinical and administrative functions highlight growth potential for tech firms focusing on healthcare solutions. Enterprises with expertise in software development, data management, and digital innovation stand to benefit greatly from this project. Facilities providing consultancy or support services to optimise staff management and HR collaboration could also find opportunities for expanding their footprint in the public sector.

## Notice

South Wales Fire and Rescue Service (SWFRS) are looking to work with a patient management Contractor to implement a suitable patient management system, to digitise the diary management of clinical practitioner's/ health & fitness advisors' appointment and referral system and provide confidential clinical records management. This shall be done by standardising the reporting and provision of management information and bring a level of automation and flexibility to number of clinical and administrative functions. This forms part of the OHU requirement to deliver a service that analyses management information and works in collaboration with each HR department, to optimise SWFRS staff in the workplace and provide support in their roles.This Specification defines the requirements of a new Patient Management System the "Solution" replacing the existing SharePoint and Outlook systems.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146745 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 May 2025 |
| Submission deadline | 17 Jan 2025 |
| Future notice date | Not specified |
| Award date | 20 Feb 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH WALES FIRE AND RESCUE SERVICE |
| Locality | LLANTRISANT |
| Post town | Cardiff |
| Postcode | CF72 8LX |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL51 Central Valleys and Bridgend |
| Local authority | Rhondda Cynon Taf |
| Electoral ward | Llantrisant and Talbot Green |
| Westminster constituency | Pontypridd |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48814000 - Medical information systems

## Release History

- 7 May 2025 at 09:56 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146745
- 13 Dec 2024 at 11:15 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=146745

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC496135&idx=1
  13th December 2024 - ITT Part 1
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC496135&idx=2
  13th December 2024 - ITT Part 2
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC496135&idx=3
  13th December 2024 - Appendix A
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC496135&idx=4
  13th December 2024 - Appendix B
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=DEC496135&idx=5
  13th December 2024 - Appendix C

## Notice URLs

- https://www.sell2wales.gov.uk
- https://www.southwales-fire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-146745. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-146745.json.