--- title: "Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution" ocid: "ocds-kuma6s-147801" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-147801" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-147801.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-147801.json" source: "Sell2Wales" current_stage: "Tender" buyer: "CAERPHILLY COUNTY BOROUGH COUNCIL" published: "2025-02-03" --- # Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution Buyer: CAERPHILLY COUNTY BOROUGH COUNCIL Current stage: Tender OCID: ocds-kuma6s-147801 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-147801) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-147801.json) ## Summary Caerphilly County Borough Council has announced a tender for the "Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution." The tender falls under the industry category of general public services and pertains to the region of UKL16. This procurement process, which is currently in the Tender stage, is seeking submissions by 17:00 on 5th March 2025, with the award period starting on the same date. The contract is divided into five distinct Lots, which potential bidders can address individually or collectively: Property, Corporate Finance and Performance & Policy, Asbestos, Health & Safety, Statutory Maintenance and Fire, Burials, Trees, and Public Rights of Way. Each Lot will be evaluated separately, and there is no cap on the number of Lots a single bidder can win, provided a unified solution is offered for multiple Lots awarded to one bidder. This tender is an excellent opportunity for businesses specializing in asset management solutions, including software and related support services. Companies proficient in property management, health and safety compliance systems, and various maintenance and data tracking technologies (such as those for asbestos and fire safety) would be well-suited to compete. The open procedure procurement method encourages wide participation, and electronic submissions are required. The extensive contract period (2520 days) and the possibility of an 84-month renewal make this tender a significant business growth opportunity. By consolidating multiple Lots, bidders can benefit from displaying their capability to deliver integrated, comprehensive solutions, thereby enhancing their competitive edge. ## Notice Caerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows: Lot 1 - Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) Lot 2 - Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) Lot 3 - Burials (current system Asset Track, BACASNG) Lot 4 - Trees (current system Arbortrack) Lot 5 - Public Rights of Way (current system CAMS) Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each. ### Lot Information Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) The Council are seeking bids for an asset management solution that covers Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register). Full information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to the contract. Renewal: Option to extend for further 84 months renewable on an annual basis Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) The Council is seeking tender bids for an asset management system for Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS). Further information can be found in the specification documentation. Options: The Council reserves the right to include additional requirements in this contract. Renewal: Extension option for 84 months renewable on an annual basis. Burials (current system Asset Track, BACASNG) The Council are seeking tender bids for an asset management solution for Burials (current system Asset Track, BACASNG). Further information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to this contract. Renewal: Extension option for a further 84 months renewable on an annual basis Trees (current system Arbortrack) The Council is seeking tender bids for an asset management solution for Trees (current system Arbortrack). Further information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to this contract. Renewal: Extension option for a further 84 months renewable on an annual basis Public Rights of Way (current system CAMS) The Council are seeking bids for an asset management solution that covers Public Rights of Way (current system CAMS). Full information can be found in the specification documentation. Options: The Council reserves the right to add additional requirements to the contract. Renewal: Option to extend for further 84 months renewable on an annual basis ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147801 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Feb 2025 | | Submission deadline | 5 Mar 2025 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | 12 months before the expiry of the contract | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | CAERPHILLY COUNTY BOROUGH COUNCIL | | Locality | HENGOED | | Post town | Cardiff | | Postcode | CF82 7PG | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL53 Gwent Valleys | | Local authority | Caerphilly | | Electoral ward | Ystrad Mynach | | Westminster constituency | Caerphilly | | Delivery location | TLL16 Gwent Valleys | ## CPV Codes ### Divisions - 48 - Software package and information systems - 72 - IT services: consulting, software development, Internet and support - 77 - Agricultural, forestry, horticultural, aquacultural and apicultural services ### Codes - 48000000 - Software package and information systems - 48781000 - System management software package - 72212780 - System, storage and content management software development services - 72212781 - System management software development services - 77231000 - Forestry management services ## Release History - 3 Feb 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=147801 ## Documents - https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497455&idx=1 3rd February 2025 - Supplier Etendering Guide - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497455 Supply, Installation and On-Going Maintenance & Support of an Asset Management Solution - Caerphilly County Borough Council are seeking tender bids for the Provision of an Asset Management Solution. The requirement will be split into five (5) Lots as follows: Lot 1 - Property, Corporate Finance and Performance & Policy (current systems K2, QGIS/Terrier & Asset Register) Lot 2 - Asbestos, Health & Safety, Statutory Maintenance and Fire (current system RAMIS) Lot 3 - Burials (current system Asset Track, BACASNG) Lot 4 - Trees (current system Arbortrack) Lot 5 - Public Rights of Way (current system CAMS) Bidders may submit responses for one, multiple, or all Lots. Each Lot will be evaluated separately, and there is no restriction on the number of Lots a single bidder can win. Each Lot will be awarded to a single bidder. If a bidder is awarded multiple Lots, they must provide a unified solution that encompasses all awarded Lots, rather than separate solutions for each. ## Notice URLs - http://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=147801 - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-147801 - https://supplierlive.proactisp2p.com/Account/Login - https://www.caerphilly.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-147801. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-147801.json.