---
title: "Air Conditioning and Air Handling System Maintenance"
ocid: "ocds-kuma6s-148358"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-148358"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-148358.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-148358.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "SOUTH WALES FIRE AND RESCUE SERVICE"
published: "2025-07-07"
---

# Air Conditioning and Air Handling System Maintenance

Buyer: SOUTH WALES FIRE AND RESCUE SERVICE  
Current stage: Award  
OCID: ocds-kuma6s-148358

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## Summary

The procurement process for maintaining air conditioning and air handling systems is managed by the South Wales Fire and Rescue Service (SWFRS) in cooperation with the Mid and West Wales Fire and Rescue Authority (MWWFRA). The tender title is "Air Conditioning and Air Handling System Maintenance" under the services category, located in South Wales, specifically in the UKL region. The process utilized an open procurement method and was divided into two lots, one for each fire and rescue authority. The procurement stage has progressed from initial tendering to the award stage as of July 2025, with contracts active since May 2025. The services are governed by an NEC 4 Term Service Contract lasting two years, with potential extensions up to an additional two years, originally issued for tender in February 2025, and closing in March 2025.

This tender offers ample opportunities for businesses specialising in engineering services, particularly those experienced in air conditioning systems. Recognition for quality in training and competency, alongside competitive pricing, were crucial criteria for the award, highlighting the demand for technical proficiency and cost-effectiveness. Large suppliers like Riverside Industrial Equipment Limited have been successful in securing contracts, indicating opportunities for seasoned contractors in the related industry. SMEs, especially those capable of forming consortia, are also encouraged to align with similar tenders due to the provision for multiple participant frameworks, presenting significant prospects for growth through public sector collaborations. The involvement indicates a solid path for engineering firms looking to expand their footprint within public sector contracts across the UKL region.

## Notice

South Wales Fire and Rescue Service (SWFRS) and Mid and West Wales Fire and Rescue Authority (MWWFRA) were each seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout (SWFRS & MWWFRA) estates.

### Lot Information

South Wales Fire and Rescue Service

South Wales Fire and Rescue Service (SWFRS) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the SWFRS Estate.

Renewal: The term of the contract will be 2 years with an option to extend, at the sole discretion of the FRS, for up to an additional 2 years.

Mid and West Wales Fire and Rescue Authority

Mid and West Wales Fire and Rescue Authority (MWWFRA) were seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout the MWWFRA estate.

Renewal: The term of the contract will be 2 years with an option to extend, at the sole discretion of FRS/FRA, for up to an additional 2 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148358 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 7 Jul 2025 |
| Submission deadline | 28 Mar 2025 |
| Future notice date | Not specified |
| Award date | 27 May 2025 |
| Contract period | Not specified |
| Recurrence | Feb 27 if extension is not taken Feb 29 if full extension is taken |

## Values

| Field | Value |
| --- | --- |
| Tender value | £150,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £150,000 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | SOUTH WALES FIRE AND RESCUE SERVICE |
| Additional buyers | MID AND WEST WALES FIRE AND RESCUE AUTHORITY |
| Locality | LLANTRISANT |
| Post town | Cardiff |
| Postcode | CF72 8LX |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Carmarthenshire |
| Electoral ward | Carmarthen Town West |
| Westminster constituency | Caerfyrddin |
| Delivery location | TLL Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | RIVERSIDE INDUSTRIAL EQUIPMENT |

## CPV Codes

### Divisions

- 39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products
- 50 - Repair and maintenance services

### Codes

- 39717200 - Air-conditioning appliances
- 50000000 - Repair and maintenance services
- 50712000 - Repair and maintenance services of mechanical building installations

## Release History

- 7 Jul 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148358
- 20 Feb 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148358

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497820&idx=1
  20th February 2025 - ITT Part 1
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497820&idx=2
  20th February 2025 - ITT Part 2
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497820&idx=3
  20th February 2025 - Appendix A - Pricing Schedule
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497820&idx=4
  20th February 2025 - Appendix B - Requirements
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497820&idx=5
  20th February 2025 - Appendix C - Maintenance Activities
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497820&idx=6
  20th February 2025 - Appendix D - SPD Questionnaire
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=FEB497820&idx=7
  20th February 2025 - Appendix E - Business Continuity Audit Report
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497820
  Air Conditioning and Air Handling System Maintenance - South Wales Fire and Rescue Service (SWFRS) and Mid and West Wales Fire and Rescue Authority (MWWFRA) are each seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout (SWFRS & MWWFRA) estates. The contract will be split into 2 Lots: Lot 1 - SWFRS Lot 2 - MWFRS Contractors have the option to bid for one or both Lots. The services shall be provided under the NEC 4 Term Service Contract. The term of the contract will be 2 years with an option to extend, at the sole discretion of FRS/FRA, for up to an additional 2 years.
- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL523760
  Air Conditioning and Air Handling System Maintenance - South Wales Fire and Rescue Service (SWFRS) and Mid and West Wales Fire and Rescue Authority (MWWFRA) were each seeking to appoint a suitably qualified and experienced contractor to provide engineering services which will comprise of the inspection, maintenance, repair, renewal and troubleshooting on air conditioning and air handling systems installed throughout (SWFRS & MWWFRA) estates.

## Notice URLs

- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-148358
- https://www.sell2wales.gov.uk
- https://www.sell2wales.gov.wales
- https://www.southwales-fire.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-148358. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-148358.json.