--- title: "Security Systems Maintenance and Support" ocid: "ocds-kuma6s-148361" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-148361" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-148361.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-148361.json" source: "Sell2Wales" current_stage: "Award" buyer: "CARDIFF UNIVERSITY" published: "2025-07-08" --- # Security Systems Maintenance and Support Buyer: CARDIFF UNIVERSITY Current stage: Award OCID: ocds-kuma6s-148361 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-148361) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-148361.json) ## Summary Cardiff University has successfully completed a public procurement process for the "Security Systems Maintenance and Support" contract, aimed at enhancing security across its entire estate, including residences, by installing and maintaining electronic access control, CCTV, and various alarm systems. The procurement process operated under an open procedure and was finalized on 7th July 2025 with the award of the contract to PROTECTORCOMMS LIMITED, reflecting a contract value of GBP 4,295,813. This procurement, categorized under services in the education sector, required submissions by 2nd April 2025 for site visits in the week commencing 7th April. The university, located in Cardiff, serves as both the buyer and the central purchasing body, ensuring the integration and operational readiness of security systems are aligned with regulatory standards. The awarded contract offers significant business growth opportunities, particularly for companies specializing in security system installations and maintenance services. Small and medium enterprises in the technology and security domains are particularly well-suited for such contracts, given the emphasis on electronic security solutions. This tender encourages competition from businesses capable of delivering high-quality solutions that comply with stringent operational and regulatory frameworks. Additionally, the open procedure method facilitated broad participation, with 5 bids submitted, of which 3 were from SMEs. Participation was open to both local and EU-based companies, enhancing their chances to gain a foothold in public sector tenders with similar requirements. ## Notice The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software. ### Lot Information Lot 1 The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software. Options: Replacement parts Renewal: 2 x 12 month extension options available ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148361 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large, SME | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 8 Jul 2025 | | Submission deadline | 14 May 2025 | | Future notice date | Not specified | | Award date | 7 Jul 2025 | | Contract period | Not specified | | Recurrence | Sep 2029 | ## Values | Field | Value | | --- | --- | | Tender value | £2,500,000 | | Lots value | £2,500,000 | | Awards value | Not specified | | Contracts value | £4,295,813 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | CARDIFF UNIVERSITY | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF24 4HQ | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Cathays | | Westminster constituency | Cardiff South and Penarth | | Delivery location | TLL22 Cardiff and Vale of Glamorgan | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 2 | | Supplier names | CARDIFF UNIVERSITY; PROTECTORCOMMS | ## CPV Codes ### Divisions - 50 - Repair and maintenance services ### Codes - 50610000 - Repair and maintenance services of security equipment ## Release History - 8 Jul 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148361 - 20 Feb 2025 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=148361 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB497832 Security Systems Maintenance and Support - The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software. - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525327 Security Systems Maintenance and Support - The aim of this procurement process is to appoint a provider for the installation and ongoing maintenance of a range of security systems designed to safeguard its premises, assets, and people, across the entire university estate (including Residences). These systems include: Electronic Access Control CCTV Intruder Alarm / Panic Alarm / Perimeter Detection Intercoms The selected contractor shall be responsible for the supply, installation, integration, testing, and maintenance of these systems to ensure maximum operational effectiveness, system security, and regulatory compliance. This shall include all related software. ## Notice URLs - http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-148361 - https://in-tendhost.co.uk/cardiffuniversity/aspx/Home ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-148361. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-148361.json.