---
title: "Electronic Document Management System"
ocid: "ocds-kuma6s-149552"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-149552"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-149552.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-149552.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)"
published: "2025-04-01"
---

# Electronic Document Management System

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)  
Current stage: Award  
OCID: ocds-kuma6s-149552

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-149552)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-149552.json)

## Summary

The NHS Wales Shared Services Partnership-Procurement Services, hosted by Velindre University NHS Trust, has completed the awarding process for the procurement of an Electronic Document Management System for Hywel Dda University Health Board. This procurement falls within the health industry category and is located in Carmarthen, Wales. The contract, identified as P0332 - HDDA-DCO-24-23, involves the direct award method without prior publication due to a contract renewal, utilising the LPP Digital Solutions Framework. The award notice was signed on 31 March 2025, with Civica UK Limited being the successful supplier.

This tender presents significant business growth opportunities for companies specialising in electronic document management systems and digital solutions within the healthcare sector. Large companies with experience in implementing and maintaining such systems are well-suited to compete for similar future contracts. The direct award method underscores the importance of establishing strong frameworks and relationships within public health procurement, enabling efficient renewals and expansions. Businesses that can demonstrate reliability and cost-effectiveness in their solutions will likely thrive in similar procurement processes.

## Notice

Provision of Electronic Document Management System for Hywel Dda University Health Board

### Lot Information

Lot 1

Provision of an Electronic Document Management System for Hywel Dda University Local Health Board

### Procurement Information

The requirement is a contract renewal, the LPP Digital Solutions Framework - Solution 6- EDRMS has been utilised as a direct award.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=149552 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 1 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 31 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £476,024 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) |
| Locality | CARMARTHEN |
| Post town | Swansea |
| Postcode | SA31 3BB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Carmarthenshire |
| Electoral ward | Carmarthen Town West |
| Westminster constituency | Caerfyrddin |
| Delivery location | TLL14 South West Wales |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CIVICA |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72512000 - Document management services

## Release History

- 1 Apr 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=149552

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=APR505601
  Electronic Document Management System - Provision of Electronic Document Management System for Hywel Dda University Health Board

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-149552

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-149552. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-149552.json.