---
title: "Florence Electronic Site File System"
ocid: "ocds-kuma6s-149834"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-149834"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-149834.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-149834.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES"
published: "2025-04-10"
---

# Florence Electronic Site File System

Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES  
Current stage: Award  
OCID: ocds-kuma6s-149834

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-149834)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-149834.json)

## Summary

NHS Wales Shared Services Partnership-Procurement Services has awarded a contract for the provision of the Florence Electronic Site File System to Softcat Plc. This procurement falls under the goods category, specifically operating system enhancement software packages (CPV: 48213000). The award was finalised on 21st March 2025, and the total contract value is £41,065.01. The system will be implemented at Hywel Dda University Health Board in Carmarthen, enhancing the remote monitoring of research site files, secure electronic file storage, and document transfers. The project aligns with the NHS Shared Business Services Workplace Solutions framework agreement, which ensures compliance with UK/EU procurement legislation.

The Florence Electronic Site File System is a significant opportunity for businesses specialising in digital solutions for the healthcare sector. This contract highlights the demand for advanced IT infrastructure that can streamline research operations and ensure regulatory compliance. Companies with a strong track record in providing comprehensive digital platforms, particularly those that can offer secure document storage and electronic consent solutions, would be well-suited to compete in similar tenders. Partnering with established institutions like NHS Wales also opens doors for further contracts and expansion into public sector digital transformation projects.

## Notice

Hywel Dda University Health Board (HDUHB) has awarded a contract for the provision of a Florence Electronic Site File System across the Health Board. This contract will enable the Health Board to remotely monitor research site files, enable secure electronic site file storage and document transfer with the ability to utilise electronic consent.The Florence eBinders system provides a comprehensive digital solution to streamline documentation, facilitate compliance, and ultimately foster a more efficient research environment. This effort underscores a shared commitment to advancing research innovation and improving operational workflows.The NHS Shared Business Services (SBS) Workplace Solutions framework agreement (SBS/19/AB/WAB/9411) is compliant with UK/EU procurement legislation and provides a compliant route to market for the procurement of full end-to-end IT solutions, and individual elements of IT solutions. The Digital Framework can ensure delivery of effective consumer-oriented technologies that meet the health board's requirements across a range of IT infrastructure areas. The Health Board approached a provider with links to the Welsh Economy.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=149834 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 10 Apr 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 21 Mar 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £41,065 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES |
| Locality | CARMARTHEN |
| Post town | Swansea |
| Postcode | SA31 3BB |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL4 Mid and South West Wales |
| ITL 3 | TLL42 South West Wales |
| Local authority | Carmarthenshire |
| Electoral ward | Carmarthen Town West |
| Westminster constituency | Caerfyrddin |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | SOFTCAT |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48213000 - Operating system enhancement software package

## Release History

- 10 Apr 2025 at 11:26 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=149834

## Notice URLs

- http://nwssp.nhs.wales/ourservices/procurement-services/

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-149834. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-149834.json.