---
title: "External Venue Hire for Exams 2024-25"
ocid: "ocds-kuma6s-153270"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-153270"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-153270.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-153270.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "CARDIFF UNIVERSITY"
published: "2025-07-14"
---

# External Venue Hire for Exams 2024-25

Buyer: CARDIFF UNIVERSITY  
Current stage: Award  
OCID: ocds-kuma6s-153270

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-153270)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-153270.json)

## Summary

Cardiff University has concluded the procurement process for "External Venue Hire for Exams 2024-25," specifically targeting the facilitation of large-capacity venues suitable for student examinations across various periods: Autumn (13th - 24th January 2025), Spring (12th May - 13th June 2025), and Resits (11th - 22nd August 2025). The process was completed through a limited procurement method due to the scarcity of suitable venues in Cardiff. The purchasing organisation, Cardiff University, with its headquarters at The Spark Building, Maindy Road, Cardiff, acted as the central purchasing body, finalising the contract with Live Nation on 14th July 2025. This award marks the end of the procurement stage, transitioning into the active contract phase, with a contract value of £401,190.4.

This tender presents significant business opportunities primarily for companies specialising in large venue leasing and event management services. Given the nature of the service, large-scale businesses with the logistical capability and experience in handling significant crowd events would be well-suited to compete. Additionally, this tender reflects the demand for services in the education sector, especially targeting those able to provide specialised facilities in South Wales, underlining the importance of geographic proximity and technical capacity. Businesses keen on entering or expanding their presence in the educational services market can find lucrative growth prospects through similar limited-procurement processes facilitated by institutions like Cardiff University.

## Notice

Cardiff University require the hire of external venues to hold exams for our students, which involves specific styles of rooms and spaces that can hold a large capacity. The Exam and Timetabling team look at booking rooms internally at Cardiff University as well as external venues. Local external venues are approached year on year to identify availability and capacity requirements for the following exam periods: - Autumn - 13th - 24th January 2025 (includes Saturdays) - Spring - 12th May - 13th June 2025(includes Saturdays) - Resits - 11th August - 22nd August 2025 (includes Saturdays)

### Procurement Information

There are very limited spaces of this size within Cardiff on the required dates.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=153270 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Limited |
| Procurement method details | Award procedure without prior publication of a call for competition |
| Tender suitability | Not specified |
| Awardee scale | Large |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 14 Jul 2025 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 14 Jul 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £401,190 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CARDIFF UNIVERSITY |
| Locality | CARDIFF |
| Post town | Cardiff |
| Postcode | CF24 4HQ |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL52 Cardiff and Vale of Glamorgan |
| Local authority | Cardiff |
| Electoral ward | Cathays |
| Westminster constituency | Cardiff South and Penarth |
| Delivery location | TLL22 Cardiff and Vale of Glamorgan |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CARDIFF UNIVERSITY; LIVE NATION |

## CPV Codes

### Divisions

- 70 - Real estate services
- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 70220000 - Non-residential property renting or leasing services
- 79952000 - Event services

## Release History

- 14 Jul 2025 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=153270

## Documents

- https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=JUL525467
  External Venue Hire for Exams 2024-25 - Cardiff University require the hire of external venues to hold exams for our students, which involves specific styles of rooms and spaces that can hold a large capacity. The Exam and Timetabling team look at booking rooms internally at Cardiff University as well as external venues. Local external venues are approached year on year to identify availability and capacity requirements for the following exam periods: - Autumn - 13th - 24th January 2025 (includes Saturdays) - Spring - 12th May - 13th June 2025(includes Saturdays) - Resits - 11th August - 22nd August 2025 (includes Saturdays)

## Notice URLs

- http://www.cardiff.ac.uk/business/why-work-with-us/for-suppliers
- https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-153270

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-153270. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-153270.json.