---
title: "Event Management, Production and Delivery Contract"
ocid: "ocds-kuma6s-153421"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-153421"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-153421.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-153421.json"
source: "Sell2Wales"
current_stage: "Tender"
buyer: "CANAL & RIVER TRUST"
published: "2025-07-16"
---

# Event Management, Production and Delivery Contract

Buyer: CANAL & RIVER TRUST  
Current stage: Tender  
OCID: ocds-kuma6s-153421

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-153421)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-153421.json)

## Summary

The Canal & River Trust is soliciting tenders for an "Event Management, Production and Delivery Contract" in Wrexham through an open procurement method. This tender falls under the services industry category, specifically focusing on event services. The events will take place on the 27th and 28th of September 2025 in Wrexham Rural locations such as Trevor Basin and Froncysyllte. Interested bidders must submit their expressions of interest, including relevant experience, by 24th July 2025. Interviews will be held on 28th July 2025, with the contract awarded shortly thereafter. The procurement stage is currently in the tender phase, seeking proposals for managing and executing cultural and community-led activities funded via the Wrexham County Borough Council World Heritage Site Project.

This tender represents a significant opportunity for businesses involved in event management and production, especially those with experience in coordinating cultural events. Given the scale and variety of activities planned, including community-led and heritage-focused events, firms with expertise in managing multiple stakeholders, coordinating logistics, and overseeing public events would be particularly well-suited. Businesses able to provide a comprehensive event plan, manage volunteers, and liaise with local authorities on logistical aspects such as traffic and security will find this tender advantageous for establishing or expanding their presence in high-profile cultural events. The project’s focus on community integration and cultural heritage further indicates potential growth for businesses specialising in heritage and community event services.

## Notice

Contract: July - 1st October 2025Value: PS13,500Invitation to submit a tender Event Production Proposal for the Shared Prosperity Funded via Wrexham County Borough Council World Heritage Site Project by Glandwr Cymru, The Canal & River Trust in Wales.We are looking for proposals from a contractor to produce, manage and deliver the planning that has been put in place for an event that will take place on the 27th and 28th September across four locations in close proximity in Wrexham Rural.On the 27th September 2025 below is an indication of the community, heritage and culture-led activities in place so far, this will expand but not significantly.Trevor Basin outdoor artworks, floating market, craft market and sound installations (tbc) guided heritage walks, signage, poetry recitals and a family picnic are in place so far.Froncysyllte floating market, guided walk, exhibition in Froncysyllte Community Centre including a small craft market (tbc)Chirk Parish Hall self contained (but will need to oversee) heritage exhibition, and guided walk in place so far28th September 2025Guided walk and community artist-led activities are being delivered separately by the community, this event day will only require pre-event planning consultation for vetting/advising and inclusion in the Event Manual. Potentially some traffic management support.There is an existing Event Manual in place that was created last year and can be revised to reflect the activities this year. This is a third party contract to deliver the event on our behalf in its entirety and the below is a guideline of responsibilities which is not exhaustive and would be finalised once the contractor is appointed.PRE-EVENT PLANNING & EVENT MANAGEMENTPre-Event Roles & Responsibilities:Producing the event management plan with stakeholders and activity leads,, schedules and task list for event final planning, production, management and delivery.Identify through consultation key people supporting and participating in the event within Glandwr Cymru's plans and aspirations including the representative meeting with the safety advisory board, council, identifying and or managing medical support and volunteersLiaise with all market/stall/exhibitor/performers leading up to the event weekend to ensure all required documents are received, vetted and filedCoordinate with key locations included along the route for each day to ensure they're fully briefed and involved in advanceCoordinate with the local authority including traffic managementWork with Glandwr Cymru to advise/suggest if there will be a requirement of toilet and security provisions along certain areas of the event route and oversee the management of this if requiredAssist in compiling toilet/security costs, liaising with suppliers to obtain best prices (there will be a separate budget for these costs)Oversee volunteers that have been recruited by incorporating the volunteers in the location/shift management schedule for security.Create an overall event plan, schedules needed and be responsible for/main contact for the delivery by integrating all aspects of planned activity including contractors, suppliers, art work, market, performers, walks are within the event plan and coordinate, manage and deliver it.Assist with signage positioning and collection after the event (signage will be produced and provided via separate budget)Mobile presence along all key areas of activityContract value PS13,500Application ProcessClosing date: 24th JulyEmail to claire.farrell@canalrivertrust.org.ukExpression of Interest (maximum two pages) with clear examples of previous event experience and two client testimonials.Interview date will be on the 28th with a start date soon after for the successful applicantNOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=153421. (WA Ref:153421)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=153421 |
| Notice type | S2W Notice - Website Invitation to Tender Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 16 Jul 2025 |
| Submission deadline | 24 Jul 2025 |
| Future notice date | Not specified |
| Award date | Not specified |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CANAL & RIVER TRUST |
| Locality | GLOUCESTER |
| Post town | Gloucester |
| Postcode | GL1 2EH |
| Country | England |
| ITL 1 | TLK South West (England) |
| ITL 2 | TLK7 Gloucestershire and Wiltshire |
| ITL 3 | TLK73 Gloucestershire CC |
| Local authority | Gloucester |
| Electoral ward | Westgate |
| Westminster constituency | Gloucester |
| Delivery location | Not specified |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79952000 - Event services
- 79952100 - Cultural event organisation services

## Release History

- 16 Jul 2025 at 08:50 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=153421

## Notice URLs

- https://www.canalrivertrust.org.uk
- https://www.sell2wales.gov.wales
- https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=153421

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-153421. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-153421.json.