---
title: "Project Manager RIBA Stage 4+ required to manage the restoration of Plas Gunter Mansion"
ocid: "ocds-kuma6s-158401"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-158401"
markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-158401.md"
json_url: "https://d3tenders.com/contract/ocds-kuma6s-158401.json"
source: "Sell2Wales"
current_stage: "Award"
buyer: "PLAS GUNTER MANSION TRUST CYF"
published: "2026-02-03"
---

# Project Manager RIBA Stage 4+ required to manage the restoration of Plas Gunter Mansion

Buyer: PLAS GUNTER MANSION TRUST CYF  
Current stage: Award  
OCID: ocds-kuma6s-158401

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## Summary

The Plas Gunter Mansion Trust in Monmouthshire is seeking an experienced Project Manager to oversee the RIBA Stage 4+ restoration of the Plas Gunter Mansion, a project supported by the National Lottery Heritage Fund. The tender falls under the services category, specifically focusing on construction project management and preservation of historical sites, with the procurement stage currently at the award phase as of 3rd February 2026. The Trust is required to utilise its matched funding of £504,000 by the end of March 2026. The contract has been signed with the supplier, Tc Consult Limited, based in Cardiff, with a total value of £76,701. The procurement process is conducted openly to ensure transparency and inclusivity.

This opportunity presents substantial growth potential for businesses specialising in construction project management and historical site preservation. It is an ideal opportunity for firms with expertise in managing complex projects within tight schedules and budgets. Businesses with a proven track record in managing similar restoration projects, possessing qualifications such as RICS or equivalent, and compatible with the procurement rules set by the National Lottery Heritage Fund will be well-positioned to compete successfully. The successful candidate will coordinate various project aspects, from detailed design completion to construction management, offering avenues for establishing reputable credentials and expanding professional networks within the historical restoration industry.

## Notice

Plas Gunter Mansion Trust Brief is seeking a Project Manager to manage the Delivery Phase of the Restoration of Plas Gunter Mansion.The Trust was awarded a Delivery Phase grant from the National Lottery Heritage Fund in early October 2025 contingent on securing matched funding of PS504,000. To date, we have raised PS365,500 and are on track to secure the remaining amount by the end of February 2026.PS300,000 of our matched funding must be spent by the end of March 2026 so we have confirmed the appointment of the existing Design Team who will undertake several discrete packages of work and the RIBA Stage 4 design.The Trust now wishes to appoint an experienced Project Manager to manage these works and continue onto the full delivery phase of the project, subject to the Trust securing the remaining fundraised income required.BudgetThe base build construction budget excluding VAT and consultant fees is PS2,288,634. This includes contingency and inflation.Schedule of Services* Provide the overall management of the construction project and, in consultation with the client, manage and coordinate all aspects of the project from the start of RIBA Stage 4 Detailed Design to completion of the base build construction project and up to the end of the defects liability period until all the works forming part of the project are satisfactorily completed.* Receive instructions from the client and relay them as necessary to the designers and contractor.* Manage the tender and appointment of any other consultants or specialists required for the completion of RIBA Stage 4 in accordance with the NLHF procurement rules, including building control and fire engineering.* Manage a PS300,000 grant, including VAT, which needs to be spent by the end of the financial year. Of this, approximately PS200,000 will be spent on Stage 4 fees. PS100,000 of works are proposed before the end of March 2026, including soft strip out, refurbishment and demolition asbestos survey, repair works to the first-floor structure above the decorative plaster ceiling and securing the ceiling, and community archaeology activities.* Maintain on a monthly basis a project Risk Register with input from the designers and client.* Maintain an overview of the programme and design of the Activity Plan which will include archaeological activities and hard-hat tours during the Construction and Exhibition Fit Out Phase.* Maintain an overview of the Interpretation / Exhibition Fit Out. Ensure that the Base Build Designers coordinate with the Interpretation / Exhibition Fit Out design.* Maintain an overview of the works to the Garden and its Landscaping. Works to the Garden are being funded and managed separately by a Project Coordinator and regular updates will be regularly provided for information. In the future, it may be beneficial for the Project Manager to take over the management of the garden development, but this will be under a separate contract and fee.Consultant appointments* Advise the client on the need for and make recommendations for the appointment of other consultants by the client if required.* Monitor the overall performance of consultants and contractors in the performance of their duties and the discharge of their responsibilities.* Check the insurances of those consultants if appointed.* Determine with the client the limit of the authority of the architect to issue instructions without obtaining the client's or Project Manager's prior approvalConstruction Stage 4 Detailed Design* Attend regular design team meetings set up by the Lead Designer/ Architect.* Monitor the completion of the Stage 4 design.* Check that the RIBA Stage 4 report is prepared by the Lead Designer/ Architect with input from the Quantity Surveyor and signed off by the client. The project programme and risk register are also to be included.* Check that consultants review buildability and technical design of proposals with specialist contractors.Tendering and Contractor appointment* Attend meetings with the client and design team to assist in the preparation of the tender documents.* In conjunction with the client and design team, prepare a list of suitable contractors to tender and conduct interviews if required.* Review, comment and score the tenders.* Co-ordinate the preparation of contract documents by the Quantity Surveyor and arrange for signature of parties to the contract.* Obtain copies of the contractor's insurance certificates (including professional indemnity insurance if required) and check renewal of insurance at renewal dates. Liaise with Administrator/Plas Gunter Manager to ensure buildings insurance is fit for purpose.* Assist in procurement of any warranties, parent company guarantees or performance bond.* Organise the pre-contract inception meeting with the appointed contractor.Activities* Involvement in planning or delivering onsite community activities (archaeological and hard hat tours) through the construction phase.Reporting and meetings* Establish appropriate channels of communication between members of the project team.* Establish meetings structures.* Set out a communication strategy including the client, designers and construction contractor.* Convene and chair all principal construction project meetings as necessary.* Set out a timetable for Stage 4 design team and construction progress meetings. Track progress and meeting actions.* Monitor communications and distribution of information.* Agree with the contractor their reporting and recording procedures.* In conjunction with the quantity surveyor provide the client with regular financial reports on estimated final cost including expenditure of PC and provisional sums.* Identify and communicate perceived risk in a timely manner, providing background information and potential solutions.* Report on progress regularly (usually monthly) to the trustees.Programming* Prepare and maintain a master programme with input from the designers and client team, from RIBA Stage 4 to the re-opening of the Mansion to record principal activities and identify critical dates ensuring at all times that the Programme includes meaningful and well-planned opportunities for the involvement of community groups and other stakeholders.* Verify and incorporate consultants' programmes for the production of detailed design information.* Check that applications for statutory consents, are submitted in accordance with the master programme. Check that consultants apply for amendments to statutory approvals granted when required.* Check that the consultants are providing adequate and timely information for the preparation of tender documentation.* Advise the client on the need to place early orders in respect of long delivery components.* Obtain from the contractor a detailed construction programme for the works and monitor actual v planned progress. Seek clarification of contractor's programme proposals if necessary.Contract management* Establish a management system to deal with client required changes.* Establish procedures for checking compliance with designs and specifications and the monitoring of standards of workmanship and materials.* Establish a management system for the design team to comment on and/or approve contractor's drawings.* Establish and monitor procedures to secure the provision of information to contractors in an appropriate timescale.* Visit the site as appropriate to inspect generally the progress of the work.* Arrange for a Risk Management workshop to be conducted by the Consultants with key risks identified, owned and reviewed on a monthly basis.* Check that consultants are providing adequate supervision in accordance with their terms of appointment and undertaking regular site inspections.* Check that variations and instructions are being issued and correctly circulated.* Check that the consultants fulfil their contractual obligations in assessing and dealing with extensions of time and issuing the appropriate certificates.* Check that the consultants fulfil their contractual obligations in confirming completion and issuing appropriate certificates of making good defects and final certificate.* Offer general advice on the validity of any claims received from the contractor including requests for extensions of time.* Notify the Trust in a timely manner of any potential delays, disruption or extensions of time.* Assist with the preparation of snagging and defects schedules and clearance of defects.* In conjunction with the quantity surveyor, negotiate settlement of final account.Cashflow and Liaison with Funders* With assistance from the Trust, create and maintain a project cashflow forecast from the beginning of Construction Stage 4 to the end of the Construction and Exhibition Fit Out Defect Liability Period.* With assistance from the Trust, lead the drawdown of funds from the National Lottery Heritage Fund and other Funders.Building management, commissioning and handover* With consultants and contractors, arrange hand-over to the client after operational tests and full commissioning of services. Handover to include training for staff and volunteers.* Arrange for contractors' and consultants' maintenance and cleaning information maintenance manuals, test certificates, guarantees, operating instructions, 'as built' drawings and 'as-installed' diagrams to be forwarded to the client.A full brief for the role is attached to this notice, along with the RIBA Stage 3 report.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Sell2Wales |
| Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=158401 |
| Notice type | S2W Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 3 Feb 2026 |
| Submission deadline | 8 Dec 2025 |
| Future notice date | Not specified |
| Award date | 17 Dec 2025 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £76,701 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | PLAS GUNTER MANSION TRUST CYF |
| Locality | MONMOUTHSHIRE |
| Post town | Newport |
| Postcode | NP7 5ER |
| Country | Wales |
| ITL 1 | TLL Wales |
| ITL 2 | TLL5 South East Wales |
| ITL 3 | TLL54 Monmouthshire and Newport |
| Local authority | Monmouthshire |
| Electoral ward | Grofield |
| Westminster constituency | Monmouthshire |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | TC CONSULT |

## CPV Codes

### Divisions

- 71 - Architectural, construction, engineering and inspection services
- 72 - IT services: consulting, software development, Internet and support
- 92 - Recreational, cultural and sporting services

### Codes

- 71541000 - Construction project management services
- 72224000 - Project management consultancy services
- 92520000 - Museum services and preservation services of historical sites and buildings

## Release History

- 3 Feb 2026 at 11:48 - Award - S2W Notice - Website Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=158401
- 27 Nov 2025 at 11:52 - Tender - S2W Notice - Website Invitation to Tender Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=158401

## Documents

- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=4
  27th November 2025 - Appendix 3 - Pricing schedule
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=5
  27th November 2025 - Appendix 4 - Declaration
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=6
  27th November 2025 - Appendix 5 - RIBA Stage 3 report
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=7
  27th November 2025 - Appendix 6 - M&E Stage 3 report
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=8
  27th November 2025 - Appendix 7 - Structural Stage 3 report
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=9
  27th November 2025 - Appendix 8 - Interpretation Plan
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=10
  27th November 2025 - Appendix 9 - Stage 4 Programme
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=11
  27th November 2025 - Appendix 10 - Stage 5+ Programme
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=1
  27th November 2025 - Project Manager brief
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=2
  27th November 2025 - Appendix 1 - Referee details
- https://www.sell2wales.gov.wales/Notice/Download/DocumentDownload.aspx?id=NOV565567&idx=3
  27th November 2025 - Appendix2 - Insurance details

## Notice URLs

- http://www.tc-consult.co.uk
- https://www.plasguntermansion.org.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-158401. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-158401.json.