--- title: "Database License Renewal - Patient Management System (PMS)" ocid: "ocds-kuma6s-162018" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-kuma6s-162018" markdown_url: "https://d3tenders.com/contract/ocds-kuma6s-162018.md" json_url: "https://d3tenders.com/contract/ocds-kuma6s-162018.json" source: "Sell2Wales" current_stage: "Award" buyer: "NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST)" published: "2026-02-24" --- # Database License Renewal - Patient Management System (PMS) Buyer: NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) Current stage: Award OCID: ocds-kuma6s-162018 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-kuma6s-162018) [Download OCDS JSON](https://d3tenders.com/contract/ocds-kuma6s-162018.json) ## Summary The NHS Wales Shared Services Partnership, hosted by Velindre University NHS Trust, has entered into a procurement contract with Oracle Corporation UK Limited. This award pertains to the renewal of database licensing and support services for the Patient Management System (PMS) used by Cardiff and Vale University Health Board. The procurement process, classified under the category of Health within general public services, reached the contract award stage on 24 February 2026. The buyer opted for a limited procurement method without prior publication of a call for competition, citing reasons of technical compatibility and service continuity. The contract was signed on 18 February 2026, securing the essential operational framework required for uninterrupted patient and clinical service delivery. The direct award to Oracle Corporation UK Limited presents unique business opportunities for firms specialising in database technology, licensing, support services, and healthcare IT solutions. Companies with expertise in Oracle database systems or those interested in partnering for specialised health technology projects may find this contract noteworthy. The procurement, valued at £42,593.80, underscores the NHS's commitment to maintaining service stability and technical integration without introducing changes that could compromise patient safety and service continuity. Firms involved in the provision of technical training and system integration services may also benefit from engaging in future contracts resulting from similar procurements. The opportunity is tailored for organisations capable of ensuring high precision and interoperability within existing Oracle-based infrastructures. ## Notice This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation. ### Lot Information Lot 1 This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation. ### Procurement Information The Contracting Authority has awarded this contract directly to Oracle Corporation UK Limited in accordance with the applicable procurement regulations on the grounds of technical compatibility, absence of reasonable alternatives, and protection of critical service continuity. The justification is as follows: Technical Compatibility: The existing Patient Management System (PMS) is built upon Oracle database technology. Alternative database solutions available under the relevant framework are not technically compatible with the current PMS architecture. Implementing an alternative solution would require significant system redesign, data migration, testing, and revalidation activities, creating disproportionate cost and operational risk. Absence of Reasonable Substitutes: No alternative supplier is able to provide equivalent licensing and support services for the existing Oracle-based infrastructure without introducing material technical and commercial disadvantage. Oracle resellers do not offer additional contractual, financial, or service benefits beyond those available directly from the Original Equipment Manufacturer (OEM). Operational Continuity and Risk Management: Oracle technology is embedded across multiple systems within the organisation. Transitioning to a different database platform would introduce interoperability challenges, require additional workforce training, and create avoidable disruption to essential clinical and operational services. On this basis, the Contracting Authority considers that the direct award is objectively justified and proportionate to ensure system stability, patient safety, and continuity of service. ## Key Details | Field | Value | | --- | --- | | Publication source | Sell2Wales | | Latest notice | https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=162018 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | SME | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Feb 2026 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 18 Feb 2026 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £42,593 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | NHS WALES SHARED SERVICES PARTNERSHIP-PROCUREMENT SERVICES (HOSTED BY VELINDRE UNIVERSITY NHS TRUST) | | Locality | CARDIFF | | Post town | Cardiff | | Postcode | CF14 4HH | | Country | Wales | | ITL 1 | TLL Wales | | ITL 2 | TLL5 South East Wales | | ITL 3 | TLL52 Cardiff and Vale of Glamorgan | | Local authority | Cardiff | | Electoral ward | Heath | | Westminster constituency | Cardiff North | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 1 | | Supplier names | ORACLE | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72268000 - Software supply services ## Release History - 24 Feb 2026 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=162018 ## Documents - https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=FEB591743 Database License Renewal - Patient Management System (PMS) - This agreement provides for the renewal of Oracle Database licensing and support for the Patient Management System (PMS) at Cardiff and Vale University Health Board. The PMS is technically dependent on Oracle Database to ensure safe, secure, and reliable operation. ## Notice URLs - http://nwssp.nhs.wales/ourservices/procurement-services/ - https://api.sell2wales.gov.wales/v1?lang=cy/Notice?id=ocds-kuma6s-162018 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-kuma6s-162018. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-kuma6s-162018.json.