--- title: "Provision of Managed Records Storage Service" ocid: "ocds-r6ebe6-0000238873" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000238873" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000238873.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000238873.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "ABERDEENSHIRE COUNCIL" published: "2017-08-09" --- # Provision of Managed Records Storage Service Buyer: ABERDEENSHIRE COUNCIL Current stage: Award OCID: ocds-r6ebe6-0000238873 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000238873) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000238873.json) ## Summary The public procurement process involves Aberdeenshire Council, which sought to establish a "Provision of Managed Records Storage Service." This initiative falls under the services industry category and takes place in Aberdeenshire, UK. The procurement was conducted via an open procedure, reflecting a fully transparent approach. The award for this tender has been completed, with a related contract signed on 11 January 2013. This contract is linked to the Council's Information Management Strategy for 2010-2015 and addresses the requirements outlined in the Data Protection Act 1998 and the forthcoming Public Records (Scotland) Act 2011. This tender presents a substantial opportunity for businesses engaged in records management services, particularly those specialising in storage, retrieval, and destruction of records. Companies with capabilities in managing both in-house and offsite storage solutions would be particularly well-suited to compete in this tender. The evolving needs of Aberdeenshire Council in rationalising office space and improving information governance present a conducive environment for business growth in the records management sector. ## Notice The provision of records storage facilities is a two-level approach: - a managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and - collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval. ### Lot Information Lot 1 As part of the Information Management Strategy 2010-2015, the Council had identified the requirement to have a managed storage facilities to enhance control of its records and information. This will address obligations under the Data Protection Act 1998 and the forthcoming Public Records (Scotland) Act 2011. The Council had also initiated a major plan of works to rationalise office buildings (WorkSpace) as well as changing the way people work and where they may work from (WorkSmart). The managed storage of records is a key element for these major projects to deliver on their objectives. The provision of records storage facilities is a two-level approach: - a managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and - collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292262 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 9 Aug 2017 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 11 Jan 2013 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | ABERDEENSHIRE COUNCIL | | Locality | ABERDEEN | | Post town | Aberdeen | | Postcode | AB16 5GB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM5 North Eastern Scotland | | ITL 3 | TLM50 Aberdeen City and Aberdeenshire | | Local authority | Aberdeen City | | Electoral ward | Midstocket/Rosemount | | Westminster constituency | Aberdeen North | | Delivery location | TLM50 Aberdeen City and Aberdeenshire | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72317000 - Data storage services ## Release History - 9 Aug 2017 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292262 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292262 Provision of Managed Records Storage Service - The provision of records storage facilities is a two-level approach: - a managed in-house storage facility for inactive records which have a short term retention (2 years and less) and semi-inactive records requiring frequent retrieval, and - collection, storage, retrieval and possibly destruction service contracted to an offsite professional records storage company for records with a long term retention (over 2 years) and records requiring infrequent retrieval. ## Notice URLs - http:// - http://www.aberdeenshire.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000238873 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000238873. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000238873.json.