---
title: "Integrated HR, Payroll and Finance System"
ocid: "ocds-r6ebe6-0000469733"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000469733"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000469733.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000469733.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "FIFE HOUSING GROUP"
published: "2017-01-06"
---

# Integrated HR, Payroll and Finance System

Buyer: FIFE HOUSING GROUP  
Current stage: Award  
OCID: ocds-r6ebe6-0000469733

[View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000469733)  
[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000469733.json)

## Summary

The procurement process involves the Fife Housing Group, located at 7 Pitreavie Court, Dunfermline, with a focus on acquiring an Integrated HR, Payroll, and Finance System tailored for housing and community amenities. The tender, initiated as an open procedure, is currently in the active stage. The submission deadline for proposals is set for 23 December 2016, following which the award period is expected to commence. The contract could span up to ten years, with a maximum initial term of four years and potential extensions based on performance.

This tender presents a significant opportunity for businesses specialising in software solutions, particularly those offering integrated HR, payroll, and finance systems. Companies with expertise in SaaS products or on-premise installations that can comply with the high-level requirements outlined by Fife Housing Group would be well-positioned to compete. Potential bidders should be prepared to demonstrate their financial stability and relevant industry experience, as this procurement aims to streamline FHG's operational capabilities while ensuring robust system integration.

## Notice

Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned.

### Lot Information

Lot 1

A fully integrated, single supplier HR, Payroll and Finance system which is either on-premise or SaaS provisioned. The high level requirements of the solution are: * General Requirements * - A fully integrated HR, Payroll & Finance System - A solution that is delivered as either a Software as a Service (SaaS) or On-Premise that is operated within the European Economic Area (EEA) - Common functional requirements and System wide functions - The system should provide a set of Restful web based API's to enable integration with other FHG owned systems. - A system which can be integrated to AD for Single Sign On - A system that can hold and enable FHG to build additional and customised fields. - Ability to easily customise and brand communications from the system. - Ability to create user reports and dashboards to support quality analytics and business intelligence. * HR Requirements * - HR Core - employee records, job role, job history, training, organisation charts, onboarding, etc. - Recruitment - Note: FHG currently operate recruitment using a manual system MS Word based - Candidate Application Processing - Streamlined, time saving and intuitive On-boarding recruited staff into business. - Comprehensive Self-Service Features - Time and attendance - Absence management *Payroll Requirements * - Manage different types payroll runs at any time during the month. - Multiple employee payment methods and allowances. - Supports multiple pay types e.g. SMP, SAP, SPP, OSP, PRP, etc. - Electronic pay slips. - Ability to make BACS and CHAPS payments outside of the payrun. - Option to run Payroll using either in house staff or a Bureau service. - Pensions e.g. Social Housing Pension Scheme, Local Government Pension Scheme, etc. - RTI Compliance and integration. - Needs to be able to receive pay instructions from the HR system, or other systems, to trigger variable payments. - Payment of overtime etc. through information entered on the HR system. * Finance Solution * - Managing general ledger and GL coding structure - Debtors Ledger - Fixed Asset management - Easy to use and configure workflow - Electronic Purchase Order generation, management and reconciliation - Multiple ledgers - Cashbook functionality - Third party supplier portal - Purchase to Pay (P2P) functionality. The contract is for a maximum of 10 years. The initial period would be up to 4 years (including implementation) with a possible 3 extensions of 2 years each.

Renewal: There would be three potential renewals, subject to satisfactory performance of the system and supplier. Each renewal would be for 2 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN268737 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 6 Jan 2017 |
| Submission deadline | 23 Dec 2016 |
| Future notice date | Not specified |
| Award date | 6 Jan 2017 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | FIFE HOUSING GROUP |
| Additional buyers | FIFE HOUSING ASSOCIATION |
| Locality | DUNFERMLINE |
| Post town | Kirkcaldy |
| Postcode | KY11 8UU |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Fife |
| Electoral ward | Dunfermline Central |
| Westminster constituency | Dunfermline and Dollar |
| Delivery location | UKM22 Clackmannanshire and Fife |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 6 Jan 2017 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN268737
- 15 Nov 2016 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV263978

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV263978&idx=3
  2nd December 2016 - The presentation dates for the shortlisted suppliers have changed. See attached for new timetable.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV263978&idx=2
  17th November 2016 - ESPD Questionnaire V1.8
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=NOV263978&idx=1
  17th November 2016 - HR, Payroll and Finance System Specification of Requirements
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV263978
  Integrated HR, Payroll and Finance System - Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN268737
  Integrated HR, Payroll and Finance System - Fife Housing Group (FHG) requires a fully integrated, single supplier HR, Payroll and Finance system that is either an on-premise solution or SaaS provisioned.

## Notice URLs

- http://
- http://www.fifeha.org.uk
- http://www.fifehg.org.uk
- http://www.publiccontractsscotland.gov.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000469733

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000469733. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000469733.json.