--- title: "Scanning - Thesis Documents - University of Edinburgh" ocid: "ocds-r6ebe6-0000474811" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000474811" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000474811.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000474811.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "UNIVERSITY OF EDINBURGH" published: "2016-12-14" --- # Scanning - Thesis Documents - University of Edinburgh Buyer: UNIVERSITY OF EDINBURGH Current stage: Planning OCID: ocds-r6ebe6-0000474811 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000474811) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000474811.json) ## Summary The University of Edinburgh is initiating a procurement process for a Framework Agreement titled "Scanning - Thesis Documents". This tender is focused on the education industry and aims to facilitate the digitisation of approximately 4,300 unique PhD theses from the mid-1700s to the present day. The project is currently in the planning stage, with a future notice date set for 28 February 2017. The procurement will require electronic submissions, and interested suppliers are encouraged to register their interest via the Public Contracts Scotland website. This tender offers significant opportunities for businesses that specialise in scanning and digitisation services, particularly those with experience in handling unique and delicate documents. Companies that possess the capability to operate with non-destructive scanning methodologies and can efficiently manage the collection, scanning, and return of large batches of theses within tight deadlines will be well-suited to compete. Additionally, businesses with a strong background in OCR technologies will be particularly advantageous, given the specific requirements outlined in this tender. ## Notice The University of Edinburgh seeks to create a Framework Agreement to provide Specialist Scanning Services for the digitisation of PhD theses from the mid-1700s to the present day and this includes volumes in a range of sizes and conditions. The project objective is to scan and make available online the entire PhD collection. OCR required. Non-destructive methodology required. Please read more detailed description below. ### Lot Information Lot 1 This (PIN) is to inform the market of a future Framework Agreement and call off Contracts opportunity. The University of Edinburgh Library is seeking to outsource the digitisation of approximately 4,300 unique PhD theses. The work is part of a wider project to digitise the University of Edinburgh's entire PhD collection; several thousand volumes are being scanned in-house and the remaining 4,300 are to be outsourced in small batches over the next two to three years. The collection dates from the mid-1700s to the present day and include volumes in a range of sizes and conditions. The project objective is to scan and make available online the entire PhD collection. The University Library will be seeking a supplier to collect, transport, scan and return this collection. Simple metadata records are required, as is OCR for typed English-language theses. Non-destructive scanning methodology required. The digitised files will be made available through the Library's online repository. Please note the following important issues: - There is currently no guaranteed funding for this work but we expect money to become available in stages over the coming two to three years. As a result, at this stage we cannot guarantee the number of volumes to be outsourced and the possibility exists that funding for all 4,300 volumes might not become available. - We are looking to set up a framework agreement, against which we can make call off contracts as funding becomes available. - Suppliers must be able to work within a quick timeframe. For example, they should be able to collect, scan and return a batch of 500 - 1000 theses within a 12 week period. - The collection is diverse and is composed of the following sub collections: 1. 1,500 standard A4 typed theses from the 1900s. OCR required. 2. 500 non-standard A4 typed theses from the 1900s, containing foldouts, maps etc. OCR required 3. 300 oversize non-standard A2+ typed theses from the 1900s. OCR Required 4. 1,500 standard A4 handwritten theses from the period 1850-1900. No OCR required. 5. 500 A5 duplex typed Latin volumes from the period 1750-1850. No OCR or metadata required. - All items are unique (the only copy in existence), therefore extreme care must be taken in their scanning, handling, transportation and storage. Non-destructive methodology required. Please note that the University may choose to use the Framework Agreement for other related Scanning requirements as and when necessary. We might require to engage with suppliers registering interest to understand whether there are aspects of our requirements which would present obstacles or affect the affordability of the proposed work. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC267113 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Framework | | Procurement category | Services | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 14 Dec 2016 | | Submission deadline | 12 Apr 2017 | | Future notice date | 28 Feb 2017 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | UNIVERSITY OF EDINBURGH | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1HT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | UKM25 Edinburgh, City of | ## CPV Codes ### Divisions - 79 - Business services: law, marketing, consulting, recruitment, printing and security ### Codes - 79999100 - Scanning services ## Release History - 14 Dec 2016 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC267113 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC267113 Scanning - Thesis Documents - University of Edinburgh - The University of Edinburgh seeks to create a Framework Agreement to provide Specialist Scanning Services for the digitisation of PhD theses from the mid-1700s to the present day and this includes volumes in a range of sizes and conditions. The project objective is to scan and make available online the entire PhD collection. OCR required. Non-destructive methodology required. Please read more detailed description below. ## Notice URLs - http:// - http://www.ed.ac.uk/schools-departments/procurement/supplying - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=474811 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000474811 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000474811. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000474811.json.