---
title: "Catering Services - Edinburgh Business School, Heriot-Watt University"
ocid: "ocds-r6ebe6-0000478029"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000478029"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000478029.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000478029.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "HERIOT WATT UNIVERSITY"
published: "2017-07-28"
---

# Catering Services - Edinburgh Business School, Heriot-Watt University

Buyer: HERIOT WATT UNIVERSITY  
Current stage: Award  
OCID: ocds-r6ebe6-0000478029

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## Summary

The procurement process involves Heriot Watt University seeking to appoint a catering service provider for its Edinburgh Business School located in Edinburgh, Scotland. The tender, titled "Catering Services - Edinburgh Business School, Heriot-Watt University," employs a selective procurement method under a two-stage Restricted Procedure. The submission period for applications closes on 8 March 2017, with the total contract value set at £720,000. Interested parties must comply with specific selection criteria outlined in the tender documentation and must submit their bids electronically via PCS-Tender.

This tender presents significant opportunities for catering businesses looking to expand their market reach, particularly those with experience in providing high-quality services in educational or corporate settings. Businesses that excel in food hygiene, sustainability practices, and have a track record of managing catering operations will be particularly well-suited to compete. The successful bidder will enhance the catering experience for both students and faculty and could benefit from repeat business through potential contract extensions based on performance.

## Notice

Edinburgh Business School (EBS), wishes to appoint a catering service provider to manage and operate their catering outlet based at Heriot-Watt University's Edinburgh Campus in Scotland, UK. The project will not be divided into lots as a main contractor is sought who will manage any sub contracts and the supply chain. We will apply a two-stage Restricted Procedure conducted via PCS-Tender (PCS-T). Bidders must self-certify adherence to selection and exclusion criteria via the ESPD on PCS-T. The successful supplier will be required to submit means of proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Section III of the OJEU Notice. Selection Criteria - please refer to ESPD documentation attached in PCS-T for full selection information.

### Lot Information

Lot 1

The EBS ethos and brand values are high quality, open, corporate, classy and flexible. It is important that the bistro should reflect these values. EBS is an academic institution and is open plan with faculty and other staff having offices linked to the central atrium area. The bistro requires to offer a catering service which accommodates our flexible operating working patterns - from daily use by staff, students, clients and partners to formal dinners. The food on offer should reflect current trends in catering habits. EBS is looking for a solution to accommodate different catering requirements from value for money, cheerful & quick to sit down lunches and formal events. Overall, the bistro operator requires to provide excellence and a consistent experience to EBS staff, students, clients and partners, reflecting quality and enhancing the experience of being in the School. Catering Facilities - The bistro facilities are modern and attractively designed with good customer flow from the building atrium on the ground floor. Flexibility is key given the customer profiles expected and their specific requirements. Many customers use the bistro for take away food and beverages throughout the day also. The two separate seating / dining areas are as follows: - Modern style 70 seats for customers including comfortable soft seating within the bistro. - A private dining area to accommodate up to 50 guests. This area has been designed with good access to the kitchen to facilitate an efficient service. Hot and cold buffets are set up within this area for the sole use of guests in the private dining area. Catering Services - Minimum Services Required - Bistro: The bistro facilities will be open from 0830 to 1600 Monday to Thursday with early 1500 closing on a Friday. Breakfast is 0830 to 1030 and lunch is 1200 to 1400. Please note that the bistro currently closes at 1500 Monday to Friday. The following food offers are currently provided and annual bistro sales are approximately 175,000 GBP net of VAT - hot breakfast offer - hot and cold beverages - light and full lunches - made to order deli & salad offer - grab & go offer (sandwiches, fruit & sweet pots, boxed salads, cakes and bakes) - retail items such as confectionery, fruit and crisps Minimum Services Required - Hospitality: Hospitality events can vary from tea and coffee for four customers to large one off events throughout the year. As well as the private dining area meetings and events requiring hospitality can be requested in any room or area throughout the building. It is an expectation that the core catering team is sufficient to provide for the majority of the hospitality requirements without additional labour being required. For larger events any additional labour required is agreed in advance and in writing with the Client. Some smaller hospitality events are also just served through the bistro via a voucher system with tables being reserved for these groups. There is a requirement for six Board Lunches throughout the year for 12-15 guests. Income from hospitality services is approximately 65,000 GBP p.a. The following Sustainability areas will be included in the ITT: Demonstrate taking a positive approach to rewarding workers at a level that can help tackle poverty; Localised Employment opportunities Adopting fair working practice and equality; and Policies that supports staffs' well being through family friendly and health initiatives. Supporting local Suppliers through proactive supply chain management; Environmental Ethical and Fair Working Practices; Initiatives to reduce sustainable impact in the supply chain Living Wage as set by the Living Wage Foundation (www.livingwage.org) must be applied for staff provided who operate on campus; Localised and seasonal produce where available; Use of Fair Trade Produce where applicable and available; Best Practice to address supply chain and food quality; Limited use of pesticides on fresh produce.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: 2 x 12 month extensions subject to satisfactory performance and agreement.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL290920 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 28 Jul 2017 |
| Submission deadline | 8 Mar 2017 |
| Future notice date | Not specified |
| Award date | 3 Jul 2017 |
| Contract period | Not specified |
| Recurrence | If no extensions applied; December 2020 |

## Values

| Field | Value |
| --- | --- |
| Tender value | £720,000 |
| Lots value | £720,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | HERIOT WATT UNIVERSITY |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH14 4AS |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Pentland Hills |
| Westminster constituency | Edinburgh South West |
| Delivery location | TLM75 City of Edinburgh |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services

### Codes

- 55520000 - Catering services

## Release History

- 28 Jul 2017 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL290920
- 1 Feb 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB271799

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB271799
  Catering Services - Edinburgh Business School, Heriot-Watt University - Edinburgh Business School (EBS), wishes to appoint a catering service provider to manage and operate their catering outlet based at Heriot-Watt University's Edinburgh Campus in Scotland, UK. The project will not be divided into lots as a main contractor is sought who will manage any sub contracts and the supply chain. We will apply a two-stage Restricted Procedure conducted via PCS-Tender (PCS-T). Bidders must self-certify adherence to selection and exclusion criteria via the ESPD on PCS-T. The successful supplier will be required to submit means of proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Section III of the OJEU Notice. Selection Criteria - please refer to ESPD documentation attached in PCS-T for full selection information.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL290920
  Catering Services - Edinburgh Business School, Heriot-Watt University - Edinburgh Business School (EBS), wishes to appoint a catering service provider to manage and operate their catering outlet based at Heriot-Watt University's Edinburgh Campus in Scotland, UK. The project will not be divided into lots as a main contractor is sought who will manage any sub contracts and the supply chain. We will apply a two-stage Restricted Procedure conducted via PCS-Tender (PCS-T). Bidders must self-certify adherence to selection and exclusion criteria via the ESPD on PCS-T. The successful supplier will be required to submit means of proof at a later stage via PCS-T. When completing the ESPD, bidders must have regard for the specific selection requirements detailed in Section III of the OJEU Notice. Selection Criteria - please refer to ESPD documentation attached in PCS-T for full selection information.

## Notice URLs

- http://
- http://intranet.hw.ac.uk/ps/gls/procurement/Pages/default.aspx
- http://www.hw.ac.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000478029
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000478029. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000478029.json.