--- title: "Stock and Environmental Survey, Asset Management Service and Minor Works" ocid: "ocds-r6ebe6-0000479837" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000479837" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000479837.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000479837.json" source: "Public Contracts Scotland" current_stage: "Tender" buyer: "RIVER CLYDE HOMES" published: "2017-01-31" --- # Stock and Environmental Survey, Asset Management Service and Minor Works Buyer: RIVER CLYDE HOMES Current stage: Tender OCID: ocds-r6ebe6-0000479837 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000479837) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000479837.json) ## Summary The procurement process is initiated by River Clyde Homes, a public housing organisation located in Greenock, UK. The tender, titled "Stock and Environmental Survey, Asset Management Service and Minor Works," falls under the housing and community amenities industry category. Currently, it is in the Tender stage, with a submission deadline set for 2 March 2017. This procurement operates under a selective method, specifically the Restricted procedure, requiring contractors to undertake approximately 4000 Stock Condition surveys, and implement necessary surveys and improvements within Inverclyde. This tender presents significant opportunities for businesses specialising in asset management, environmental surveys, and GIS technology. Businesses equipped with experience in delivering similar contracts and possessing the requisite qualifications, such as staff expertise in Geographic Information Systems and the capability to perform electrical works, would be particularly well-suited to compete. Successful bidders can enhance their portfolios while contributing to community benefits in the Inverclyde area, which may include targeted recruitment and environmental initiatives related to housing asset management. ## Notice RCH require the services of a contractor to undertake Stock and Environmental Surveys of our property and land assets. The aim of the procurement is for the successful bidder to collect data on our existing Assets which will support RCH to meet its current obligations under the Energy Efficiency Standards for Social Housing and other guidelines set out by the Housing Regulator and Scottish Government. The bidder will be required to complete 4000 Stock Condition surveys and to record the key features and condition of all land owned by the association. Whilst conducting the surveys the successful bidder will be required to identify and rectify necessary electric works on site. The successful bidder shall design, build, provide access to, maintain and assist RCH in operating a GIS System on which all information collected from the surveys is to be held. The bidder shall build, provide access to, maintain and support an analytics suite to interrogate the data held on the GIS. ### Lot Information Lot 1 River Clyde Homes and its associated subsidiary, River Clyde Property Management Ltd ("RCH") require to procure the services of a competent and suitably experienced contractor to undertake Stock and Environmental Surveys of our properties, and Land Assets. The aim of this procurement is for the successful bidder to collect data on our existing Assets which will support RCH to meet its current obligations under the Energy Efficiency Standards for Social Housing ("EESSH") and related guidelines established by the Scottish Housing Regulator and Scottish Government. RCH's current asset management system is APEX and experience / knowledge of this is essential. The bidder will be required to complete 4000 Stock Condition surveys and to survey and record the key features and condition of all land owned by the association, all environmental assets should be recorded using high resolution photography with the ability to perform photogrammetry on the images.During the process of conducting the stock condition surveys the bidder will be required to identify and immediately rectify necessary minor electrical works on site. These works comprise: - Replacement of Faulty and Non-Operational Emergency Alarms (CO, Smoke, Heat) - Renewal of Emergency Alarms not to specified standards (CO, Smoke, Heat) - Installation of Special Needs Emergency Alarms where necessary - Electrical Faults - Where bare wires have been identified that could pose a risk of electric shock an electrician will investigate and where applicable make safe and produce an Electrical Installation Condition Report ("EICR") if legally required to do so. - Where a circuit fails a 'Socket, and See' test an electrician will produce an EICR and rectify any faults which are found. - Where broken sockets, switches, light fittings, or other electrical unit that forms part of the fabric of the building are identified these will be rectified. The successful bidder shall design, build, provide access to, maintain and assist RCH in operating a GIS System on which all information collected from the surveys is to be held. The bidder shall build, provide access to, maintain and support an analytics suite to interrogate the data held on the GIS. The successful bidder's system must have the ability to be accessed by an unlimited number of RCH users via the cloud and include a user friendly interface that requires minimal training to deploy. The bidder's GIS system should look similar to Google Maps (or equivalent), and should incorporate the functionality for a user to hover over any RCH asset and a pop up will show on screen highlighting the respective asset's information. For example "This Elm tree was last cut on X date and is due for further pruning on Y date.... or "This footpath of 250sq m is asphalt and requires 6 monthly inspections with a replacement cost of GBP200k." Whenever RCH carry out any investment or maintenance works the new information should be capable of input onto the GIS system. The GIS system database must include Web Services / Application programming interface for the transfer of data from the GIS system to other databases owned and/or operated by RCH. The bidder should have the knowledge and expertise to manage/extract data collected via the previous stock condition and environmental surveys and other digital data which is currently held within other RCH databases and format these RCH datasets and import them into the GIS system. It is important to River Clyde Homes that the investment into this system ensures that it not only can connect with other databases and software programs currently used within RCH but also that it can stand alone if required.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015. Renewal: RCH may elect to extend any resultant agreement for up to a further 2, 12 month periods. Contract not to exceed 60 months in its entirety. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB271651 | | Notice type | OJEU - F2 - Contract Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Selective | | Procurement method details | Restricted procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender | ## Dates | Field | Value | | --- | --- | | Publication date | 31 Jan 2017 | | Submission deadline | 2 Mar 2017 | | Future notice date | Not specified | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Active | | Lots status | Active | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RIVER CLYDE HOMES | | Locality | GREENOCK | | Post town | Paisley | | Postcode | PA15 4JT | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire | | Local authority | Inverclyde | | Electoral ward | Inverclyde North | | Westminster constituency | Inverclyde and Renfrewshire West | | Delivery location | UKM35 Inverclyde, East Renfrewshire and Renfrewshire | ## CPV Codes ### Divisions - 38 - Laboratory, optical and precision equipments (excl. glasses) - 71 - Architectural, construction, engineering and inspection services ### Codes - 38221000 - Geographic information systems (GIS or equivalent) - 71315200 - Building consultancy services ## Release History - 31 Jan 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB271651 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB271651&idx=1 21st February 2017 - RCH372 - ESPD - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB271651&idx=3 21st February 2017 - RCH372 - ESPD (OJEU ref now added) - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=FEB271651&idx=2 2nd February 2017 - ESPD - Completion Guidance - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB271651 Stock and Environmental Survey, Asset Management Service and Minor Works - RCH require the services of a contractor to undertake Stock and Environmental Surveys of our property and land assets. The aim of the procurement is for the successful bidder to collect data on our existing Assets which will support RCH to meet its current obligations under the Energy Efficiency Standards for Social Housing and other guidelines set out by the Housing Regulator and Scottish Government. The bidder will be required to complete 4000 Stock Condition surveys and to record the key features and condition of all land owned by the association. Whilst conducting the surveys the successful bidder will be required to identify and rectify necessary electric works on site. The successful bidder shall design, build, provide access to, maintain and assist RCH in operating a GIS System on which all information collected from the surveys is to be held. The bidder shall build, provide access to, maintain and support an analytics suite to interrogate the data held on the GIS. ## Notice URLs - http://riverclydehomes.org.uk - http://www.hse.gov.uk/pubns/hse40.pdf - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=479837 - http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361 - http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000479837 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000479837. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000479837.json.