---
title: "Museum Collections Software System"
ocid: "ocds-r6ebe6-0000483615"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000483615"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000483615.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000483615.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "DUMFRIES AND GALLOWAY COUNCIL"
published: "2017-07-04"
---

# Museum Collections Software System

Buyer: DUMFRIES AND GALLOWAY COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000483615

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000483615.json)

## Summary

Dumfries and Galloway Council has successfully completed the tender for a new Museum Collections Management System, aimed at replacing the outdated Texpert system currently in use by its Arts and Museums Service. The procurement, classified under services, was conducted as an open procedure and took place with the main delivery address located in Dumfries, UK. The contract was awarded on 22nd June 2017, and the contract value stands at £105,515. This initiative involves the migration of approximately 89,000 records of the Council's extensive collection, which includes around 250,000 items ranging from historical manuscripts to archaeological artifacts.

This tender provides significant opportunities for businesses in the software development and IT services sectors, particularly those specialising in museum and collections management applications. Companies with experience in implementing compliant systems that facilitate data migration and management will be particularly well-suited to compete. The ability to offer additional consultancy services as part of the contract could also enhance the appeal for potential suppliers, particularly small to medium-sized enterprises looking to expand their market presence within the public sector.

## Notice

Dumfries and Galloway Council, wishes to procure a new Museum Collections Management System for its Arts and Museums Service to replace the current Texpert system which is now obsolete and no longer supported by its vendor. The collections cared for by Dumfries and Galloway Arts and Museums Service are estimated at some 250,000 items, ranging from herbarium specimens and archaeological excavation assemblages to glass plate negatives and manuscripts by the poet Robert Burns. The Arts and Museums Service's current collections management system holds 89,000 records and is a vital tool in the management of the museums' collections and the provision of information to the public. All existing records held on the current system will be required to be migrated to the new system.

### Lot Information

Lot 1

Dumfries and Galloway Council, wishes to procure a new Museum Collections Management System for its Arts and Museums Service to replace the current Texpert system which is now obsolete and no longer supported by its vendor. The collections cared for by Dumfries and Galloway Arts and Museums Service are estimated at some 250,000 items, ranging from herbarium specimens and archaeological excavation assemblages to glass plate negatives and manuscripts by the poet Robert Burns. The Arts and Museums Service's current collections management system holds 89,000 records and is a vital tool in the management of the museums' collections and the provision of information to the public. All existing records held on the current system will be required to be migrated to the new system. The procurement will involve the implementation and installation of a new system which meets the Council's requirements as listed in our Specification of Requirements and also the migration of our existing records held in the current system. The new collections management system must be fully SPECTRUM compliant and follow all current collections management system standards. It will provide - -Fast access to collections information for enquiries, exhibitions and research -Integrated conservation, pest management, and condition checks and loans information to allow pro-active care of collections -Easy import from and export to MS Office programmes -Thesaurus management and validation files -Report and index generation -Facility to search individual fields and globally across the database -Pre-determined access rights for different user groups, including volunteers -Remote access/sign in and the ability to download to laptop and then upload data for venues with no internet access -Links to external text, digital and multimedia files -10 concurrent user licences -Compliance with Dumfries and Galloway Council's security and IT protocols -Ability to move easily to another system in the future

Options: There is options for on going consultancy if required. To be paid based on the daily rates submitted in the pricing schedule.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL288313 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 4 Jul 2017 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 22 Jun 2017 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £105,515 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | DUMFRIES AND GALLOWAY COUNCIL |
| Locality | DUMFRIES |
| Post town | Dumfries and Galloway |
| Postcode | DG1 2HP |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM9 Southern Scotland |
| ITL 3 | TLM92 Dumfries and Galloway |
| Local authority | Dumfries and Galloway |
| Electoral ward | Nith |
| Westminster constituency | Dumfries and Galloway |
| Delivery location | TLM32 Glasgow City |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AXIELL |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 4 Jul 2017 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL288313

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUL288313
  Museum Collections Software System - Dumfries and Galloway Council, wishes to procure a new Museum Collections Management System for its Arts and Museums Service to replace the current Texpert system which is now obsolete and no longer supported by its vendor. The collections cared for by Dumfries and Galloway Arts and Museums Service are estimated at some 250,000 items, ranging from herbarium specimens and archaeological excavation assemblages to glass plate negatives and manuscripts by the poet Robert Burns. The Arts and Museums Service's current collections management system holds 89,000 records and is a vital tool in the management of the museums' collections and the provision of information to the public. All existing records held on the current system will be required to be migrated to the new system.

## Notice URLs

- http://
- http://www.dumgal.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000483615

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000483615. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000483615.json.