--- title: "Maintenance Extension for Cyborg Payroll System (legacy Strathclyde Police)" ocid: "ocds-r6ebe6-0000490317" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000490317" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000490317.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000490317.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "SCOTTISH POLICE AUTHORITY" published: "2017-04-03" --- # Maintenance Extension for Cyborg Payroll System (legacy Strathclyde Police) Buyer: SCOTTISH POLICE AUTHORITY Current stage: Award OCID: ocds-r6ebe6-0000490317 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000490317) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000490317.json) ## Summary The Scottish Police Authority is currently engaged in a procurement process for the Maintenance Extension of the Cyborg Payroll System, which serves the legacy Strathclyde area of Police Scotland. This service falls under the public order and safety industry category and is being carried out through a limited procurement method, specifically an award procedure without prior publication of a call for competition. The procurement was initiated on 24 March 2017, with a signed contract that confirms the awarding of the maintenance extension due to the technical necessity of continuity in staffing payments, as SumTotal Ltd is the sole provider capable of delivering the required services. This tender presents an opportunity for businesses specialising in IT services and software maintenance, particularly those with expertise in payroll systems or proprietary software support. While the contract has been awarded and is now active, the specific conditions of this procurement could serve as a model for similar future contracts. Companies that have capabilities in managing legacy systems and ensuring compliance with payroll obligations would find opportunities to engage with the Scottish Police Authority or similar contracting authorities in future projects. ## Notice Extension of Maintenance Services for the Payroll System presently used within the Strathclyde area of Police Scotland. ### Lot Information Lot 1 The Payroll System presently used within the legacy Strathclyde area of Police Scotland is the Cyborg System supplied by SumTotal Ltd. The Scottish Police Authority owns perpetual licences for this system and to allow Police Scotland to operate the system effectively and enable compliance with statutory payroll obligations, a maintenance contract requires to be in place with SumTotal Ltd. ### Procurement Information Police Scotland requires to extend its existing payroll arrangements to ensure continuity of payments to staff. SumTotal Ltd is the only provider of maintenance services for the Cyborg Payroll System at legacy Strathclyde and the proprietary owner of the system IPR. No other supplier can provide the maintenance services that require to be extended. It is considered that the extension of the maintenance contract is consistent with Regulation 33 (1) (b) (ii) of the Public Contracts (Scotland) Regulations 2015, which allows the contracting authority to award a contract without a competitive process when for technical reasons a public contract may be awarded only to a particular economic operator. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR279087 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Limited | | Procurement method details | Award procedure without prior publication of a call for competition | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Award | ## Dates | Field | Value | | --- | --- | | Publication date | 3 Apr 2017 | | Submission deadline | Not specified | | Future notice date | Not specified | | Award date | 24 Mar 2017 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | SCOTTISH POLICE AUTHORITY | | Locality | GLASGOW | | Post town | Glasgow | | Postcode | G51 1DZ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM32 Glasgow City | | Local authority | Glasgow City | | Electoral ward | Govan | | Westminster constituency | Glasgow South West | | Delivery location | TLM34 North Lanarkshire | ## CPV Codes ### Divisions - 72 - IT services: consulting, software development, Internet and support ### Codes - 72267100 - Maintenance of information technology software ## Release History - 3 Apr 2017 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR279087 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR279087 Maintenance Extension for Cyborg Payroll System (legacy Strathclyde Police) - Extension of Maintenance Services for the Payroll System presently used within the Strathclyde area of Police Scotland. ## Notice URLs - http:// - http://www.spa.police.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000490317 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000490317. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000490317.json.