---
title: "Scotland's Census 2021 Data Collection Operational Management System and Integration Services"
ocid: "ocds-r6ebe6-0000491956"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000491956"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000491956.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000491956.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL RECORDS OF SCOTLAND"
published: "2018-03-12"
---

# Scotland's Census 2021 Data Collection Operational Management System and Integration Services

Buyer: NATIONAL RECORDS OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000491956

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## Summary

The National Records of Scotland is seeking to award a contract for the "Scotland's Census 2021 Data Collection Operational Management System and Integration Services." This procurement falls under the services industry category and is based in Edinburgh, UK. The procurement method is selective, specifically a restricted procedure, and the process is currently in the Award stage. The successful contract was signed on 2nd February 2018 and is part of a larger planning effort initiated in 2017. The estimated total value of this project ranges from £1,500,000 to £5,000,000.

This tender provides significant opportunities for businesses specialising in IT systems, data integration, and operational management services, especially those with experience in delivering secure IT frameworks and managing large data collection processes. Companies should ideally have a strong track record in collaborating with various stakeholders in the public sector. The delivery of these services involves critical roles in managing census data collection operations across Scotland, making this an attractive prospect for firms capable of meeting high standards of technical and operational excellence.

## Notice

Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.

### Lot Information

Lot 1

Overview Scotland's Census is a count of population and households in Scotland which currently takes place once every ten years. The next census in 2021 will be conducted primarily online. The Data Collection Operational Management System and Integration Services contract will manage the data collection operation for Census 2021. There are distinct, but very interlinked, requirements within this contract - the Data Collection Operational Management System and the Integration of Services. The Data Collection Operational Management System, which is one of several systems, sits at the centre of the Census data collection operation and will be used to manage the interactions with each address in Scotland and allow tracking of Census returns. It will sit in a secure hosted environment. The Data Collection Operational Management System and Integration Services is built from a number of components to collect, store, analyse, distribute and report on data collection operational information. The Integration of Services requirement includes a systems integration service to manage the Census systems and services end-to-end across all the developments throughout the collection period. For clarity, this will involve managing systems and services that may not directly integrate with the Data Collection Operational Management System and Integration Services functionality. As part of the preparations for the census in 2021 a rehearsal to test the systems, procedures and supplier delivered tools is planned for 2019. We are looking for a Service Provider to provide the Data Collection Operational Management System and Integrated Services which includes; - the development and management of the Enumeration Address Register and the interactions with addresses, including a user interface to allow manual as well as automatic updates to be made - Processing of operational information based on defined business rules, including a user interface to manage and update business rules - An integration capability to allow data from multiple sources to be combined to update the Enumerator Address Register - The creation of data interfaces between the Data Collection Operational Management System and Integration Services and a variety of sources and suppliers. It is recognised that the data required to move across these data interfaces will vary considerably in terms of their complexity, depending on the volume and frequency of transfer and the census systems, services or suppliers involved. - The ability to track census returns. - To provide predefined and ad-hoc summary reports - Secure decommissioning of systems and services, including the extraction of data for use in other Census processes and to plan for future censuses.. Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) 2015

Renewal: The Authority reserves the right to extend the contract for up to one year

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313286 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Mar 2018 |
| Submission deadline | 22 May 2017 |
| Future notice date | Not specified |
| Award date | 2 Feb 2018 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £5,000,000 |
| Lots value | £5,000,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL RECORDS OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 7TF |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | Corstorphine/Murrayfield |
| Westminster constituency | Edinburgh West |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 72 - IT services: consulting, software development, Internet and support

### Codes

- 72314000 - Data collection and collation services

## Release History

- 12 Mar 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313286
- 20 Apr 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR280601

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR280601&idx=1
  21st April 2017 - ESPD Data Collection Operational Management System & Integration Services
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=APR280601&idx=2
  21st April 2017 - ESPD Data Collection Operational Management System & Integration Services
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR280601
  Scotland's Census 2021 Data Collection Operational Management System and Integration Services - Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313286
  Scotland's Census 2021 Data Collection Operational Management System and Integration Services - Provision of Data Collection Operational Management System and Integration Services for use in the Scotland 2021 Census.

## Notice URLs

- http://
- http://www.nrscotland.gov.uk
- http://www.scotland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000491956

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000491956. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000491956.json.