--- title: "ML/Vehicle Lease, Contract Hire, Fleet Management & Associated Services/2017" ocid: "ocds-r6ebe6-0000495515" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000495515" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000495515.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000495515.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "PROCUREMENT FOR HOUSING - SCOTLAND" published: "2017-08-24" --- # ML/Vehicle Lease, Contract Hire, Fleet Management & Associated Services/2017 Buyer: PROCUREMENT FOR HOUSING - SCOTLAND Current stage: Award OCID: ocds-r6ebe6-0000495515 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000495515) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000495515.json) ## Summary The procurement process is led by Procurement for Housing - Scotland, which is establishing a Framework Agreement titled "ML/Vehicle Lease, Contract Hire, Fleet Management & Associated Services/2017". This contract is categorized under goods and concerns the leasing, contract hire, and management of vehicles including light and medium commercial types across the UK. The procurement method is an open procedure, and the submission period concluded on 16 June 2017, marking the transition into the award phase. The contract was signed on 21 August 2017, and encompasses multiple lots with a total value of £90 million for various vehicle-related services. This Framework Agreement presents substantial opportunities for businesses involved in vehicle leasing, fleet management, telematics, and associated services. Companies that provide innovative fleet solutions, vehicle installations, and maintenance services would be particularly well-suited to compete for this contract. It offers a chance to engage with numerous public sector organizations across England, Scotland, Wales, and Northern Ireland, making it ideal for enterprises looking to expand their market reach within the public procurement sector. ## Notice Procurement for Housing Limited (PfH) is establishing a Framework Agreement for the provision of Vehicle Lease, Contract Hire, Short Term Contract Hire & Daily Rental of Cars, Light commercial and medium commercial vehicles up to 12.5t, Vehicle Racking & Conversion, Telematics, Fleet Management Services, Fuel Cards, and all Associated Services. The framework agreement will be divided into lots and is for use by, but not limited to (1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm's Length Management Organisation and other public sector organisations. (2) All 750 plus current members of Procurement for Housing (PfH) and any future members of PfH. The above are located throughout the UK, including England, Scotland, Wales and Northern Ireland. ### Lot Information Vehicle Lease, Contract Hire and Associated Products & Services This will include as a minimum the provision of the lease/contract hire of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Leases/contract hire services may also need to incorporate but not be limited to: -Advising on vehicle specifications and recommendations -Grant/funding options, e.g. annual/quarterly/months in advance or quarterly/monthly in arrears, sale & leaseback etc. -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars / pre-contract vehicles -Livery -Racking -Telematics -Insurance database management -Accident and claims management -Glass replacement services -Tyre replacement services -Winter Tyres (fit & storage) -Traffic offence management -Fuel cards -Driver licence verification -Cherished transfers -Daily rental. This will allow end to end implementation of fully managed vehicle fleet solutions. Short Term Contract Hire & Daily Rental This will include as a minimum the provision of short term contract hire/daily rental of cars and commercial vehicles of up to 12.5 tonnes including but not limited to electric, petrol, diesel, hybrid and hydrogen vehicles. Rentals may also need to incorporate but not be limited to; -Advising on vehicle specifications and recommendations -Road fund licence -First registration -Delivery and collection -Service, maintenance and repair -MOT -Breakdown cover -Telematics -Insurance -Accident management -Traffic offence management -Driver licence verification. Short term contract hire/daily rental periods may vary from an expected minimum 1 day to an expected maximum of 84 days. Vehicle Racking & Conversion This will include but is not limited to the provision of computer aided drawings (CAD) design, manufacture, supply, fit/installation of new racking and/or conversion of existing racking by removing from existing vehicles to another vehicle. Service, maintenance and repair of racking, ensuring racking complies with Health & Safety regulations and meets any other necessary regulatory compliance. The provision of racking and associated services may also need to incorporate but not be limited to; -Racking/conversion consultancy services; -Bespoke conversions; -Roof racks; -Glass racks; -Roof ladders; -Spray lining; -Lighting technology; -Bulkheads; -Plylining; -Towbars; -Electric steps; -Night heaters; -Fuel heaters; -Handwash units. Vehicle Telematics This will include but is not limited to the provision, installation and on-going management of GPS navigation, integrated hands-free phone, wireless safety communications, automatic driving assistance systems, fleet reporting tools, vehicle tracking, driving style management, fleet management and fuel management and ensuring that all equipment complies with current Health & Safety regulations and meets any other necessary regulatory compliance. The provision of racking and associated services may also need to incorporate but not be limited to; -Satellite navigation; -Real-time tracking devices & software; -Bluetooth kits; -Parking aids, sensors; -Reversing cameras; -Dashboard cameras; -Panic buttons; -Mobile handsfree kits; -CCTV (e.g. within rear space of vehicle); -Driver style technology & software; -Online web portals for fleet managers - standard & bespoke; -Mobile applications for fleet managers; -Hard wired units; -Plug-in units; -Driver ID; -Data archive 6/12 months data; -Configurable dashboards; -Driver feedback (alerts); -Navigation with messaging functionality; -Back office systems integration; -Driver behavioural systems. Fleet Management Services This will include but is not limited to the provision of fleet management services for PfH members or other organisations that wish to procure fleet management services not connected to a leasing contract (e.g. for organisations that procure vehicles or have multiple leasing arrangements across their fleet). Services will include but not be limited to: -Advising on vehicle specifications and recommendations -Sourcing of vehicles (based on outright purchase) -Management of existing owned vehicles -Management of existing leased/hired vehicles -Vehicle decommissioning, sale/disposal -Road fund licence management -First registration -Delivery and collection -Service, maintenance and repair -MOT management -Breakdown cover -Relief vehicle / courtesy cars -Tyre replacement services -Winter Tyres (fit & storage) -Livery -Racking/conversion -Telematics -Glass replacement services -Insurance database management -Accident and claims management -Traffic offence management -Fuel cards -Driver licence verification -Maintain driver records -Cherished transfers -Daily rental management. Fuel Cards & Associated Services This will include as a minimum the provision of fuel cards and may also incorporate multiple fuel options, smart-chip technology, fleet efficiency / MPG reporting, mileage monitoring, fuel expenses management, monitoring of transactions. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG293352 | | Notice type | PCS Notice - Website Contract Award Notice | | Procurement type | Framework | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Large | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 24 Aug 2017 | | Submission deadline | 16 Jun 2017 | | Future notice date | Not specified | | Award date | 21 Aug 2017 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | Not specified | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | £100,000,000 | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | PROCUREMENT FOR HOUSING - SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH11 1DQ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Fountainbridge/Craiglockhart | | Westminster constituency | Edinburgh South West | | Delivery location | Not specified | ## Supplier | Field | Value | | --- | --- | | Number of suppliers | 19 | | Supplier names | ACL HIRE; ALPHABET (GB; ASHWOODS AUTOMOTIVE LIMITED (LIGHTFOOT; BOTT; BRI-STOR SYSTEMS; BT FLEET; CERTAS ENERGY; ESSENTIAL FLEET SERVICES; EUROPCAR GROUP; INCHCAPE FLEET SOLUTIONS; LEASEPLAN UK LTD TRADING AS AUTOMOTIVE LEASING; LIMESQUARE VEHICLE RENTAL; MERCEDES-BENZ FINANCIAL SERVICES UK LIMITED TRADING AS DAIMLER FLEET MANAGEMENT; QUARTIX; SORTIMO INTERNATIONAL; TOM VEHICLE RENTAL; TRAFFILOG; UK TELEMATICS; VENSON AUTOMOTIVE SOLUTIONS | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 32 - Radio, television, communication, telecommunication and related equipment - 34 - Transport equipment and auxiliary products to transportation - 38 - Laboratory, optical and precision equipments (excl. glasses) - 42 - Industrial machinery - 50 - Repair and maintenance services - 64 - Postal and telecommunications services ### Codes - 30163100 - Agency fuel cards - 32441300 - Telematics system - 34100000 - Motor vehicles - 34115200 - Motor vehicles for the transport of fewer than 10 persons - 34328200 - Vehicle conversion kits - 38548000 - Instruments for vehicles - 42961300 - Vehicle location system - 50111000 - Fleet management, repair and maintenance services - 50111100 - Vehicle-fleet management services - 50111110 - Vehicle-fleet-support services - 50117000 - Vehicle conversion and reconditioning services - 50117100 - Motor vehicle conversion services - 64226000 - Telematics services ## Release History - 24 Aug 2017 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG293352 - 15 May 2017 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY282915 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY282915 ML/Vehicle Lease, Contract Hire, Fleet Management & Associated Services/2017 - Procurement for Housing Limited (PfH) is establishing a Framework Agreement for the provision of Vehicle Lease, Contract Hire, Short Term Contract Hire & Daily Rental of Cars, Light commercial and medium commercial vehicles up to 12.5t, Vehicle Racking & Conversion, Telematics, Fleet Management Services, Fuel Cards, and all Associated Services. The framework agreement will be divided into lots and is for use by, but not limited to (1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm's Length Management Organisation and other public sector organisations. (2) All 750 plus current members of Procurement for Housing (PfH) and any future members of PfH. The above are located throughout the UK, including England, Scotland, Wales and Northern Ireland. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG293352 ML/Vehicle Lease, Contract Hire, Fleet Management & Associated Services/2017 - Procurement for Housing Limited (PfH) is establishing a Framework Agreement for the provision of Vehicle Lease, Contract Hire, Short Term Contract Hire & Daily Rental of Cars, Light commercial and medium commercial vehicles up to 12.5t, Vehicle Racking & Conversion, Telematics, Fleet Management Services, Fuel Cards, and all Associated Services. The framework agreement will be divided into lots and is for use by, but not limited to (1) Housing Associations, Local Authorities, Councils, Registered Social Landlords, Arm's Length Management Organisation and other public sector organisations. (2) All 750 plus current members of Procurement for Housing (PfH) and any future members of PfH. The above are located throughout the UK, including England, Scotland, Wales and Northern Ireland. ## Notice URLs - http:// - http://www.mytenders.org - http://www.mytenders.org/Search/Search_Switch.aspx?ID=196350 - http://www.mytenders.org/Search/Search_Switch.aspx?ID=197592 - http://www.mytenders.org/sitehelp/help_guides.aspx - http://www.pfhscotland.co.uk - http://www.procurementforhousing.co.uk/about_us/OJEUframework_permissible_users - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000495515 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000495515. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000495515.json.