---
title: "Award of Library Management System"
ocid: "ocds-r6ebe6-0000495770"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000495770"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000495770.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000495770.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "CLACKMANNANSHIRE COUNCIL"
published: "2017-06-30"
---

# Award of Library Management System

Buyer: CLACKMANNANSHIRE COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000495770

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## Summary

Clackmannanshire Council has initiated a procurement process for the "Award of Library Management System", aiming to secure a cloud-based library management service. This tender falls under the services category and is set to commence on 1st July 2017, running until 31st March 2021. A maximum budget of £26,000 has been allocated for the contract, which includes data migration from the existing Evergreen system and the training of staff by 1st September 2017. Suppliers will need to demonstrate their software by 23rd June 2017 in Alloa, Clackmannanshire, as part of the evaluation process.

This tender offers significant opportunities for businesses in the IT and software services sector, particularly those specialising in cloud-based solutions, library services, and data migration. Companies that provide user-friendly interfaces and meet accessibility standards would be particularly well-suited to compete. The contract not only allows for immediate engagement with the council but also positions successful vendors to potentially secure future work as Clackmannanshire Council evaluates the ongoing performance of the system and considers extending the services beyond 2021.

## Notice

Clackmannanshire Council wish to procure a cloud based library management service, and services to migrate data from their existing solution, Evergreen. The new system should be deployed and staff trained to use the system to support library functions by 1st September 2017.The data migration process incorporates extracting information from PTFS Evergreen for user accounts, roles, accounts, books, stock, library information about our customers into the new system and any other data required that enables the new system to support the business processes provided by the new system.The current is client based and requires software to be installed and upgraded manually which lead to delays and inconvenience to staff and customers. The replacement system should be cloud based, supported remotely by the supplier which will lead to a rapid release of software enhancements that the supplier will manage for us.The replacement system must provide1. Customer self service - enabling access about their library activity, including loan history and ability to create and amend reservations.2. An interface to the self-service kiosk (We currently use a system from 2CQR and is linked to the LMS with SIP2 communication protocol)3. User interfaces that meet, ideally exceeding the requirements of the Equality Act 2010.4. Access to the migrated Evergreen data for use by customers and staff5. Integration with the ebook service providers including Askews-Holt Book Suppliers.6. A structured file (CSV) of electronic order requests. This file is expected to be picked up by the Corporate Finance System System, Technology One. (Integration with Technology One is not within the scope of this opportunity.)7. Reporting functions enabling the service to respond to a wide range of library topics including Freedom of Information requests. In addition, we require more accurate statistical analysis is required for CIPFA.This opportunity will be offered up to 31st March 2021. The initial period shall run to 31st March 2018 where all data migration, training and first statistics are tested from the system and if the system continues to deliver the benefits we seek, we intend to renew to 31st March 2021. At this stage we plan to offer this opportunity again to the wider market.Owing to the financial constraints the maximum budget for the duration of this contract to 31st March 2021 is 26,000GBP.To ensure we don't just select the cheapest solution, but the one that provides the functionality we require, suppliers should be prepared for a demonstration of their software and approach to take place before 23rd June 2017 in Alloa, Clackmannanshire. This demonstration (max 2hrs) will be evaluated on the basis of the reviewing groups perception of ease of use, fit for purpose, and its ability to supporting our hard to reach users. The reviewing group will therefore comprise of library staff and customers.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN287902 |
| Notice type | PCS Notice - Quick Quote Award |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Not Specified |
| Procurement method details | Not specified |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Jun 2017 |
| Submission deadline | Not specified |
| Future notice date | Not specified |
| Award date | 30 Jun 2017 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | £25,999 |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Not specified |
| Lots status | Not specified |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | CLACKMANNANSHIRE COUNCIL |
| Additional buyers | PERTH & KINROSS COUNCIL; SCOTTISH FUNDING COUNCIL; UNIVERSITY OF THE WEST OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH12 5HD |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM0 Eastern Scotland |
| ITL 3 | TLM01 Clackmannanshire and Fife |
| Local authority | Clackmannanshire |
| Electoral ward | Clackmannanshire South |
| Westminster constituency | Alloa and Grangemouth |
| Delivery location | Not specified |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 5 |
| Supplier names | AZZURRO; DOIG & SMITH; PTFS EUROPE; SALIX FINANCE; STAGEHIRE SCOTLAND |

## Release History

- 30 Jun 2017 at 10:13 - Award - PCS Notice - Quick Quote Award - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN287902

## Notice URLs

- http://www.uws.ac.uk
- http://www.clacksweb.org.uk/
- http://www.pkc.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000495770. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000495770.json.