---
title: "Specification - Background / Introduction to Requirements"
ocid: "ocds-r6ebe6-0000497399"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000497399"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000497399.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000497399.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2017-05-30"
---

# Specification - Background / Introduction to Requirements

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000497399

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## Summary

The City of Edinburgh Council is conducting a public procurement process titled "Specification - Background / Introduction to Requirements" aimed at acquiring an integrated pension administration and payroll software system for the Local Government Pension Scheme (LGPS) in Scotland. This tender falls under the services category and is located in Edinburgh, with a submission deadline set for 26 June 2017. The procurement is classified as a selective tendering process under a restricted procedure and has an estimated value of £2,800,000. Bidders should be prepared to submit electronic responses via the designated online platform.

This tender presents significant opportunities for software development and service businesses, particularly those specialising in pension administration, payroll systems, and public sector IT services. Businesses ready to meet the technical requirements outlined in the Statement of Requirements, including providing support for User Acceptance Testing (UAT), would be well-suited to compete. Additionally, there may be future collaboration opportunities with other Councils looking to implement similar solutions, enhancing the potential for business growth across the sector.

## Notice

In order to administer the Local Government Pension Scheme (LGPS) in Scotland, Lothian Pension Fund requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.

### Lot Information

Lot 1

The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities of investing the assets (approximately GBP 6bn) and administering the benefits of three funds - Lothian Pension Fund, Lothian Buses Pension Fund and Scottish Homes Pension Fund - on behalf of over 100 contributing employers and over 80,000 members. Where stated "LPF" this refers to all the three funds. In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS's the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when their current arrangements end: - Falkirk Council Pension Fund - Fife Council Pension Fund - Highlands Pension Fund - Scottish Borders Council Pension Fund - Shetland Islands Council Pension Fund - Strathclyde Pension Fund - Tayside Pension Fund Bidders should note that, although the LGPS's named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a 'Right of Refusal' to enter into any such contract with any other Scottish LGPS.

Renewal: The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 year each, giving a total maximum contract duration of 14 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN284776 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 May 2017 |
| Submission deadline | 26 Jun 2017 |
| Future notice date | Not specified |
| Award date | 30 May 2017 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,800,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Additional buyers | DUNDEE CITY COUNCIL; FALKIRK COUNCIL; FIFE COUNCIL; SCOTTISH BORDERS COUNCIL; SHETLAND ISLANDS COUNCIL; STRATHCLYDE PENSION FUND; THE HIGHLAND COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM Scotland |

## CPV Codes

### Divisions

- 48 - Software package and information systems
- 66 - Financial and insurance services

### Codes

- 48812000 - Financial information systems
- 66520000 - Pension services
- 66521000 - Individual pension services
- 66523100 - Pension fund administration services

## Release History

- 30 May 2017 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN284776
- 26 May 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY284265

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY284265&idx=2
  29th May 2017 - Instructions Document
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY284265&idx=3
  29th May 2017 - Statement of Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY284265&idx=4
  29th May 2017 - Specification - Background / Introduction to Requirement
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY284265&idx=5
  29th May 2017 - ESPD Documnent
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=MAY284265&idx=1
  29th May 2017 - Draft Terms & Conditions
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY284265
  Specification - Background / Introduction to Requirements - In order to administer the Local Government Pension Scheme (LGPS) in Scotland, Lothian Pension Fund requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN284776
  Specification - Background / Introduction to Requirements - In order to administer the Local Government Pension Scheme (LGPS) in Scotland, Lothian Pension Fund requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.

## Notice URLs

- http://
- http://www.edinburgh.gov.uk
- http://www.fifedirect.org.uk
- http://www.highland.gov.uk/
- http://www.publiccontractsscotland.gov.uk
- http://www.shetland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497399

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000497399. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000497399.json.