--- title: "Provision of high productivity imaging systems for the conversion of archive material to digital." ocid: "ocds-r6ebe6-0000497683" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000497683" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000497683.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000497683.json" source: "Public Contracts Scotland" current_stage: "Planning" buyer: "NATIONAL LIBRARY OF SCOTLAND" published: "2017-06-21" --- # Provision of high productivity imaging systems for the conversion of archive material to digital. Buyer: NATIONAL LIBRARY OF SCOTLAND Current stage: Planning OCID: ocds-r6ebe6-0000497683 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000497683) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000497683.json) ## Summary The National Library of Scotland is initiating a procurement process titled "Provision of high productivity imaging systems for the conversion of archive material to digital." This project falls under the Recreation, Culture and Religion sector and is located in Edinburgh, UK. The procurement is currently in the planning stage, with a total estimated value of £300,000. Interested parties are invited to submit responses to a Request for Information by 12 Noon on 7th July 2017. The anticipated framework contract is expected to run for a duration of four years and will involve the supply of imaging systems and related support services. This tender presents significant opportunities for businesses specialised in imaging systems and archiving solutions. Companies that provide advanced imaging technologies, support and maintenance services, and those with experience in digitising archival materials would be particularly well-suited to compete. The project aims to modernise the Library's capabilities in managing archival material, thereby creating a platform for growth in the local technology and services sectors. ## Notice Provision of high productivity Imaging and Archiving systems for the conversion of Library archival material to digital including associated support and maintenance. ### Lot Information See additional information below (Section II.2.14) The Library envisages the setting up of a framework call-off contract for 'imaging systems' capable of delivering on the project requirements. The framework contract will run for 4 years. Approximately 4 'imaging systems' will be required on award of the contract (if awarded) with a further 16 'imaging systems' "called - off" from the framework over the framework period. Please note that these figures are indicative only. It is also envisaged that the framework contract will include for a fully managed support and maintenance contract, covering part and labour that may be of a proactive or reactive basis as well as consumables. The Library holds a great range of paper-based materials that are to be converted into digital image files. The material to be converted is varied in height, width, and thickness, quality and colour of paper print quality. The scope of the content of the material for digitisation is wide-ranging, and includes printed and written text, line-drawings, illustrations, photographs, half-tone prints, plates, and fold-outs. Part of the selected material is contemporary, while the other part consists of Rare Books and Manuscript material. These books can be tightly bound, or with text running close to the gutter of the binding. To ensure there is no damage to the spines of the bound material, the material to be digitised needs to be supported / protected by a supporting / cradling system or mechanism that is adjustable and moveable as a minimum from left to right to ensure the material is autocentred.. Lotting structure is still to be determined. A Request for Information and Response document is available for download with this PIN. responses received to the RFI may inform the lotting structure See additional information below (Section II.2.14) The Library envisages the setting up of a framework call-off contract for 'imaging systems' capable of delivering on the project requirements detailed above. The framework contract will run for 4 years. Approximately 4 'imaging systems' will be required on award of the contract (if awarded) with a further 16 'imaging systems' "called - off" from the framework over the framework period. Please note that these figures are indicative only. It is also envisaged that the framework contract will include for a fully managed support and maintenance contract, covering part and labour that may be of a proactive or reactive basis as well as consumables. The Library holds a great range of paper-based materials that are to be converted into digital image files. The material to be converted is varied in height, width, and thickness, quality and colour of paper print quality. The scope of the content of the material for digitisation is wide-ranging, and includes printed and written text, line-drawings, illustrations, photographs, half-tone prints, plates, and fold-outs. Part of the selected material is contemporary, while the other part consists of Rare Books and Manuscript material. These books can be tightly bound, or with text running close to the gutter of the binding. To ensure there is no damage to the spines of the bound material, the material to be digitised needs to be supported / protected by a supporting / cradling system or mechanism that is adjustable and moveable as a minimum from left to right to ensure the material is autocentred.. Lotting structure is still to be determined. A Request for Information and Response document is available for download with this PIN. Responses received to the RFI may inform the lotting structure ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN287276 | | Notice type | OJEU - F1 - Prior Information Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Not Specified | | Procurement method details | Not specified | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Planning | ## Dates | Field | Value | | --- | --- | | Publication date | 21 Jun 2017 | | Submission deadline | Not specified | | Future notice date | 28 Aug 2017 | | Award date | Not specified | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £300,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Planned | | Lots status | Planned | | Awards status | Not specified | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | NATIONAL LIBRARY OF SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH1 1EW | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | City Centre | | Westminster constituency | Edinburgh East and Musselburgh | | Delivery location | UKM25 Edinburgh, City of | ## CPV Codes ### Divisions - 30 - Office and computing machinery, equipment and supplies except furniture and software packages - 38 - Laboratory, optical and precision equipments (excl. glasses) - 48 - Software package and information systems ### Codes - 30100000 - Office machinery, equipment and supplies except computers, printers and furniture - 30121420 - Digital senders - 30121430 - Digital duplicators - 30122100 - Digital offset systems - 30122200 - Digital offset equipments - 30214000 - Workstations - 38651600 - Digital cameras - 48300000 - Document creation, drawing, imaging, scheduling and productivity software package - 48329000 - Imaging and archiving system - 48500000 - Communication and multimedia software package ## Release History - 21 Jun 2017 at 00:00 - Planning - OJEU - F1 - Prior Information Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN287276 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287276&idx=2 24th June 2017 - Imaging Systems - Response Document - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=JUN287276&idx=1 24th June 2017 - Imaging Systems Request for Information - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN287276 Provision of high productivity imaging systems for the conversion of archive material to digital. - Provision of high productivity Imaging and Archiving systems for the conversion of Library archival material to digital including associated support and maintenance. ## Notice URLs - http:// - http://www.nls.uk - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=497683 - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000497683 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000497683. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000497683.json.