---
title: "Supply and deliver archival folding boxboard and associated goods and services"
ocid: "ocds-r6ebe6-0000506125"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000506125"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000506125.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000506125.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NATIONAL LIBRARY OF SCOTLAND"
published: "2018-01-26"
---

# Supply and deliver archival folding boxboard and associated goods and services

Buyer: NATIONAL LIBRARY OF SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000506125

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## Summary

The National Library of Scotland is procuring a contract titled "Supply and deliver archival folding boxboard and associated goods and services," primarily aimed at providing essential materials for the archival storage of records. This procurement falls within the goods category and is being conducted through an open procedure. The tender process is currently in the award stage, with the contract signed on 25 January 2018. Interested parties should note that submissions of tenders were accepted until 7 November 2017, and the delivery location includes multiple sites in Edinburgh, reflecting the organisation's operational requirements.

This tender represents a significant opportunity for businesses specialising in goods manufacturing, particularly those focused on archival materials and environmentally sustainable production methods. Companies that can supply archival boxboard and associated services, including fluted and corrugated packaging, will find this procurement particularly relevant. The contract value is £400,000, and businesses with proven experience in delivering similar supplies, meeting specific quality standards, and demonstrating robust financial stability can strategically position themselves to benefit from this framework agreement.

## Notice

The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard "off cuts"

### Lot Information

Lot 1

The Library and NRS both use KasemakeCAD box making machines for the production of archival boxes required to deliver some aspects of their business processes. The organisations require a call-off framework contract for supply & deliver of archival boxboard & associated goods & services. The archival boxes will provide a micro-environment for archival collection material protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage & accidental release of water. Archival board properties Weights - Both organisations currently use 300 micron, 650 micron, 1000 micron and 1300 micron board. Grammage should be confirmed by the (TAPPI 411 om-84) basic test for the weight of the paper. Chemical properties - Archival board shall be acid free and lignin free, and buffered with calcium carbonate. It shall have a pH value between 7.5 and 9.5. The reducible sulphur content shall be less than 0.8 parts per million. The amount of water absorbed in 120 s, as measured by the Cobb test, shall be less than 40 g/m2 To confirm the chemical properties and pH value, results of the following tests may be requested.Alkaline reserve (TAPPI T 553 om-05) Cobb Tests (BS EN 20535:1994 = ISO 535:1991, TAPPI T 441 om-04), undertaken on both sides of the board. Kappa number (TAPPI T 236 om-99) pH values: cold extraction (TAPPI T 509 om-02) Residual Sulphur (TAPPI T 406 om-04). Where board has recycled content, the recycling process must be Elemental Chlorine Free (ECF), with Absorbable Organic Halogenated compound (AOX) emissions from the production of each pulp used below 0.25kg per Air Dried Tonne (ADT), or Process Chlorine Free (PCF), except where the archival boxboard is derived from pulp which is not bleached or where bleaching is performed with chlorine free substances. Bidders shall supply full and detailed Material Data Supply and Safety sheets with the samples provided. Strength -The board shall be strong enough to avoid bursting when it is made into boxes, and flexible enough to fold easily. A minimum burst index of 1.9 kPam2g-1 is required, where Burst Index = Bursting Strength (kPa)/Grammage (g/m2). Applicable Test: To confirm the burst strength and burst index, results of the following test may be requested: Burst Strength and Burst Index (TAPPI T 807 om-10). Quality Assurance Bidders shall also detail any Quality Assurance procedures which they have in place to ensure the on-going quality and compliance of the board. Bidders may also outline any additional archival qualities provided by their board. The archival boxboard must comply with the standards and fibres used to make the archival boxboard can be:- (a) Post - consumer recovered fibres (recycled) or content from legally and sustainably harvested virgin fibre. Where the recycled content shall include only genuine recovered fibre (i.e. no "mill Broke" unless solely from a recycled paper production line), in accordance with National Association of Paper Merchants NAPM definition or European or Internal equivalent. Or (b) Virgin fibre purchased in accordance with UK timber procurement policy. With timber products originating either from independently verified legal and sustainable sources or from a licensed Forest Law Enforcement Governance and Trade (FLEGT) partner. Or (c) a mix of the above. It shall be a requirement that the bidder to provide Chain of Custody certification which provides traceability at each stage of processing of the wood fibre. In addition to the archival boxboard of various types and sizes the Organisations also require, fluted / corrugated boxboard, delivery of the archival and fluted boxboard and a proposed solution for the uplift and recycling of Library and NRS "off cuts" and pallets used to deliver the goods to the Organisations. The contract will not be divided into lots as it would make the execution of the contract overly complicated.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulations 58 of Public Contract (Scotland) Regulations 2015.

Renewal: Yes - May take up option for 1 x 12 month extension

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308037 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Framework |
| Procurement category | Goods |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Jan 2018 |
| Submission deadline | 7 Nov 2017 |
| Future notice date | Not specified |
| Award date | 25 Jan 2018 |
| Contract period | Not specified |
| Recurrence | 9 – 12 months prior to contract end date if extensions are not used. |

## Values

| Field | Value |
| --- | --- |
| Tender value | £400,000 |
| Lots value | £400,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NATIONAL LIBRARY OF SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1EW |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## CPV Codes

### Divisions

- 22 - Printed matter and related products
- 64 - Postal and telecommunications services

### Codes

- 22993000 - Photosensitive, heat-sensitive or thermographic paper and paperboard
- 22993400 - Corrugated paper or paperboard
- 64120000 - Courier services

## Release History

- 26 Jan 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308037
- 28 Sep 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT296938

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=8
  4th October 2017 - Archival Folding Boxboard ESPD (Scotland)- to be completed and returned with tender submission
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=9
  4th October 2017 - Archival Folding Boxboard ESPD (Scotland)- to be completed and returned with tender submission
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=5
  2nd October 2017 - Sample evaluation matrix to be used on this contract - for information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=6
  2nd October 2017 - Quality response document - to be completed and returned
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=7
  2nd October 2017 - Invitation to tender (ITT) & Instruction to tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=1
  2nd October 2017 - ESPD (Scotland) guidance document for completing Part IV of ESPD - guidance for information
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=2
  2nd October 2017 - Pricing Document - to be completed and returned
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=3
  2nd October 2017 - Project brief and requirement specification
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=OCT296938&idx=4
  2nd October 2017 - SG Model Framework Agreement - model form of contract to be used on this framework - for information
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT296938
  Supply and deliver archival folding boxboard and associated goods and services - The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard "off cuts"
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308037
  Supply and deliver archival folding boxboard and associated goods and services - The Library and NRS use KasemakeCAD box making machines to make archival storage boxes. The Organisations require a call-off framework for supply & deliver of archival boxboard and associated goods & services as detailed below. The Organisations contribute to the effective administration of Scotland by collecting, holding, preserving, archiving & making available to the public, certain public records and archival collection materials. The archival boxes made from the box board provide a micro-environment for material collections including books, paper & manuscripts, protecting them from fluctuations in temperature, relative humidity, exposure to light, dust, handling damage and accidental release of water. All storage and archival work undertaken by the Organisations is carried out in compliance with ISO 16245:2009 and BS 4971:2002 - The Organisations also require, fluted/corrugated boxboard, delivery and a proposed solution for the uplift and recycling of archival boxboard "off cuts"

## Notice URLs

- http://
- http://www.nls.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000506125
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000506125. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000506125.json.