--- title: "Archive Digitisation" ocid: "ocds-r6ebe6-0000508130" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000508130" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000508130.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000508130.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "HISTORIC ENVIRONMENT SCOTLAND" published: "2017-10-30" --- # Archive Digitisation Buyer: HISTORIC ENVIRONMENT SCOTLAND Current stage: Award OCID: ocds-r6ebe6-0000508130 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000508130) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000508130.json) ## Summary Historic Environment Scotland is conducting a procurement process for the "Archive Digitisation" project, based in Edinburgh, UK. This open tender involves digitising approximately 250,000 images from its extensive collections, which primarily consist of mounted prints, alongside some 35mm slides and microfiche. The tender period concluded on 14th September 2017, and the award for this contract was officially made on 11th October 2017. The project's total value is set at £150,000, positioned within the services industry category related to tourism and built environment conservation. This tender presents significant business growth opportunities, particularly for companies specialising in digital media, archiving, and IT services. Businesses equipped to handle large-scale digitisation projects and possessing relevant experience in heritage conservation or digital asset management would be well-placed to compete. Furthermore, the project necessitates providers capable of ensuring high-quality output, as it involves the preservation of nationally significant materials. ## Notice Historic Environment Scotland has a requirement for a supplier to digitise approx. 250,000 images from its collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, though there are also 35mm slides and microfiche to be digitised. ### Lot Information Lot 1 HES has a requirement for a supplier to digitise approx. 250,000 images from its collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, though there are also 35mm slides and microfiche to be digitised. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT299629 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 30 Oct 2017 | | Submission deadline | 14 Sep 2017 | | Future notice date | Not specified | | Award date | 11 Oct 2017 | | Contract period | Not specified | | Recurrence | Not specified | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | £150,000 | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | HISTORIC ENVIRONMENT SCOTLAND | | Locality | EDINBURGH | | Post town | Edinburgh | | Postcode | EH9 1SH | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM1 East Central Scotland | | ITL 3 | TLM13 City of Edinburgh | | Local authority | City of Edinburgh | | Electoral ward | Southside/Newington | | Westminster constituency | Edinburgh South | | Delivery location | TLM Scotland | ## CPV Codes ### Divisions - 92 - Recreational, cultural and sporting services ### Codes - 92512000 - Archive services ## Release History - 30 Oct 2017 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT299629 - 14 Aug 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292630 ## Documents - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=9 11th September 2017 - ESPD Guidance for Suppliers document - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=8 23rd August 2017 - Background information relating to the additional 60,000 images for digitization. - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=3 16th August 2017 - Document 3 - ESPD (Scotland) - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=4 16th August 2017 - Document 4 - Pricing Schedule - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=5 16th August 2017 - Document 5 - Purchase of Services - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=6 16th August 2017 - Document 6 - Form of Tender and Bona Fide Certificate - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=7 16th August 2017 - ESPD (Scotland) - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=1 16th August 2017 - Document 1 - Instructions for Tenderers - https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=AUG292630&idx=2 16th August 2017 - Document 2 - Project Outline - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=AUG292630 Archive Digitisation - Historic Environment Scotland has a requirement for a supplier to digitise approx. 250,000 images from its collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, though there are also 35mm slides and microfiche to be digitised. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT299629 Archive Digitisation - Historic Environment Scotland has a requirement for a supplier to digitise approx. 250,000 images from its collections to enable access to its nationally significant materials. The majority of items are to be digitised from mounted prints, though there are also 35mm slides and microfiche to be digitised. ## Notice URLs - http:// - http://historicenvironment.scot - http://www.publiccontractsscotland.gov.uk - http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=497740 - http://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=502036 - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=497740 - http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=502036 - http://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000508130 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000508130. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000508130.json.