---
title: "BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service"
ocid: "ocds-r6ebe6-0000509615"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000509615"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000509615.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000509615.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2018-01-23"
---

# BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000509615

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## Summary

The procurement process involves the University of Edinburgh seeking service providers for the Building Energy Management System (BEMS) Trend Planned and Reactive Maintenance Service. This tender is now complete and was initiated on 22nd January 2018, with a total estimated value of £440,000 over a four-year contract period, divided into two geographical lots. The contract falls under the 'services' category, specifically in the education sector, and the procurement method used was an open procedure. The services will be delivered across various locations in Edinburgh, including the Central Area, Kings Buildings, Accommodation Services, Western General, and Easter Bush Estate.

This tender presents significant opportunities for businesses specialising in maintenance services, particularly those certified in TREND systems, which are vital for the comprehensive support of energy management technology. Small to medium enterprises (SMEs) and companies with experience in planned and reactive maintenance, along with strong operational planning and communication skills, would be well suited to compete. The competitive nature of this tender could encourage qualified suppliers to showcase their expertise and innovative solutions while fostering growth in the maintenance sector.

## Notice

This is an Award notice for the Appointment of Services Providers to undertake a Comprehensive Planned and Reactive maintenance service to University of Edinburgh BEMS System.

### Lot Information

Central Area, Kings Buildings and Accommodation Services

This is an Award notice to confirm appointment of a Services Provider to undertake a fully comprehensive planned and reactive maintenance service to our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. There is currently a programme to upgrade existing IQ2 controllers to IQ4 controllers. The delivery of the works will be carried out around core university business, and in occupied buildings. The contractor will be expected to plan works with the end user's operations in mind, and tailor a customer focused service with strong planning and communication skills throughout their organisation. The Contract will be awarded in two separate lots and contactors will be asked to indicate if they are tendering for one or both lots. The University will appoint a total of two different Contractors onto the Contract (Lots 1 - 2) with one different Contractor awarded to each Lot. The Tenderer with the highest MEAT (most economically advantageous tender) score in each Lot area will win that Lot. If Tenderers are bidding for more than one Lot area, and are the highest MEAT score in more than one lot then they will be awarded the Lot with the highest spend value (Lot 2), with the next highest MEAT scoring contractor being awarded Lot 1. Successful Contractors will not be allocated more than one Lot.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Renewal: This contract is for 2 years with an option to extend 1+1 year = 48 months in total

Western General and Easter Bush Estate

This is an Award notice to confirm appointment of a Services Provider to undertake a fully comprehensive planned and reactive maintenance service to our Trend building energy management system (BEMS) and associated control equipment Fully comprehensive includes for supply, replacement and commissioning of faulty items associated with the BEMS. There is currently a programme to upgrade existing IQ2 controllers to IQ4 controllers. The delivery of the works will be carried out around core university business, and in occupied buildings. The contractor will be expected to plan works with the end user's operations in mind, and tailor a customer focused service with strong planning and communication skills throughout their organisation.

Renewal: This contract is for 2 years with an option to extend 1+1 year = 48 months in total

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN307669 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 23 Jan 2018 |
| Submission deadline | 12 Oct 2017 |
| Future notice date | Not specified |
| Award date | 22 Jan 2018 |
| Contract period | Not specified |
| Recurrence | In either two years or four years depending on the options utilised in this Contract |

## Values

| Field | Value |
| --- | --- |
| Tender value | £440,000 |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50700000 - Repair and maintenance services of building installations

## Release History

- 23 Jan 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN307669
- 7 Sep 2017 at 00:00 - TenderUpdate - OJEU - F14 - Corrigendum - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294978
- 4 Sep 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294554

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP294554
  BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service - Appointment of Services Providers to undertake a Comprehensive Planned and Reactive maintenance service to University of Edinburgh BEMS System. This requirement is divided into two geographical Lots. Bidders must self-certify their adherence to selection and exclusion criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Sections III and VI.3 of this notice. The estimated total value of 440000 listed in II.1.5 is for both lots for 4 years . Lot 1 is estimated at 50000GBP per annum + Lot 2 is estimated at 60000GBP per annum = 110000GBP per annum.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN307669
  BEMS (Building Energy Management System) Trend Planned and Reactive Maintenance Service - This is an Award notice for the Appointment of Services Providers to undertake a Comprehensive Planned and Reactive maintenance service to University of Edinburgh BEMS System.

## Notice URLs

- http://
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000509615
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000509615. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000509615.json.