--- title: "Electoral Services" ocid: "ocds-r6ebe6-0000511380" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000511380" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000511380.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000511380.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "TAYSIDE PROCUREMENT CONSORTIUM" published: "2018-01-04" --- # Electoral Services Buyer: TAYSIDE PROCUREMENT CONSORTIUM Current stage: Award OCID: ocds-r6ebe6-0000511380 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000511380) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000511380.json) ## Summary The Tayside Procurement Consortium, based in Dundee, is conducting a procurement process for its tender titled "Electoral Services". This process is classified under the goods category and aims to engage suppliers for the provision of various electoral services, including the printing and issuing of postal voting packs, a personal identifier verification system for absent votes, and the printing and postage of poll cards. The tendering phase is open, with deadlines set for submission concluding on 16 October 2017, and the award period beginning immediately after on 17 October 2017. This tender presents significant opportunities for businesses specialising in printing, postal services, and electoral management solutions to expand their operations within the public sector. Companies that can demonstrate relevant experience, the required insurance coverage, and have the capabilities for high-volume printing and mailing will be particularly well-suited to compete for this contract. The successful bidders may also benefit from potential extensions, making this an attractive long-term opportunity for qualified suppliers. ## Notice Tayside Procurement Consortium are seeking to appoint a suitably qualified and experiences supplier for the provision of Electoral Services. The requirements includes: - Lot 1 - Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers. Lot 2 - Absent Vote Personal Identifier Verification System. Lot 3 - Printing and Posting of Poll Cards. ### Lot Information Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers The printing of all ballot papers (including ordinary, tendered and postal ballot papers) for all elections, by-elections and referenda (with the exception of scheduled Scottish Local Government elections which are covered by the Scottish Government Framework Agreement) held during the Contract Period. The printing of postal voting packs (including postal ballot papers(s), outer envelope addressed to the postal voter, envelope A, envelope B, postal voting statement, instruction sheet and any other inserts required) and associated issuing functions including the collation, quality checking, sealing and posting of packs via Royal Mail or other postal provider of first class postal services for all elections and referenda during the Contract Period.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015 Renewal: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to 24 months after the expiry of the initial term. Absent Vote Personal Identifier Verification System A Service to verify absent vote personal identifiers on postal votes.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015 Renewal: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods)of up to 24 months after the expiry of the initial term. Printing and Postage of Poll Cards The printing of all types of Poll Cards (including but not limited to: elector voting in person; elector who has appointed a proxy; electors proxy; postal and postal proxy Poll Card) along with the delivery.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contract (Scotland) Regulations 2015 Renewal: The Purchaser shall have the option of extending the contract (either singly or in phases) for a further period (or periods) of up to 24 months after the expiry of the initial term. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305642 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Goods | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 4 Jan 2018 | | Submission deadline | 16 Oct 2017 | | Future notice date | Not specified | | Award date | 2 Jan 2018 | | Contract period | Not specified | | Recurrence | September 2020 if contract concludes at the end of the initial term. If extension option utilised, tender may be released September 2021 or September 2022. | ## Values | Field | Value | | --- | --- | | Tender value | £4,000,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Complete | | Lots status | Complete | | Awards status | Not specified | | Contracts status | Active | ## Buyer | Field | Value | | --- | --- | | Main buyer | TAYSIDE PROCUREMENT CONSORTIUM | | Locality | DUNDEE | | Post town | Dundee | | Postcode | DD8 3DZ | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM0 Eastern Scotland | | ITL 3 | TLM03 Angus and Dundee City | | Local authority | Angus | | Electoral ward | Forfar and District | | Westminster constituency | Angus and Perthshire Glens | | Delivery location | TLM5 North Eastern Scotland | ## CPV Codes ### Divisions - 22 - Printed matter and related products - 48 - Software package and information systems ### Codes - 22821000 - Electoral forms - 48000000 - Software package and information systems ## Release History - 4 Jan 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305642 - 12 Sep 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP295491 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP295491 Electoral Services - Tayside Procurement Consortium are seeking to appoint a suitably qualified and experiences supplier for the provision of Electoral Services. The requirements includes: - Lot 1 - Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers. Lot 2 - Absent Vote Personal Identifier Verification System. Lot 3 - Printing and Posting of Poll Cards. - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN305642 Electoral Services - Tayside Procurement Consortium are seeking to appoint a suitably qualified and experiences supplier for the provision of Electoral Services. The requirements includes: - Lot 1 - Printing and Issuing of Postal Voting Packs and Printing of Ordinary and Tendered Ballot Papers. Lot 2 - Absent Vote Personal Identifier Verification System. Lot 3 - Printing and Posting of Poll Cards. ## Notice URLs - http:// - http://www.taysideprocurement.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000511380 - https://www.publictendersscotland.publiccontractsscotland.gov.uk ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000511380. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000511380.json.