---
title: "Integrated Pension Administration and Payroll Software System"
ocid: "ocds-r6ebe6-0000511803"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000511803"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000511803.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000511803.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "THE CITY OF EDINBURGH COUNCIL"
published: "2018-11-30"
---

# Integrated Pension Administration and Payroll Software System

Buyer: THE CITY OF EDINBURGH COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000511803

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## Summary

The City of Edinburgh Council is conducting a public procurement process for the "Integrated Pension Administration and Payroll Software System," aimed at supporting the Local Government Pension Scheme in Scotland. This project falls within the services industry category and seeks to enhance pension administration through a comprehensive software solution. The tender was completed on 30 November 2018, with the contracts being signed shortly before that date. The procurement method applied is an open procedure, allowing various interested parties to submit their bids.

This contract presents significant opportunities for businesses, particularly those specialising in software development and pension administration solutions. Companies with experience in delivering integrated software systems that can manage complex calculations and compliance are encouraged to apply. The potential for future contracts with other Scottish Local Government Pension Schemes, should they opt for the service at the conclusion of their existing arrangements, further amplifies the business prospects for successful bidders.

## Notice

In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.

### Lot Information

Lot 1

The City of Edinburgh Council (The Council) is the administering authority of the Local Government Pension Scheme (LGPS) in Scotland for the Lothian area. Lothian Pension Fund (LPF), which is not a separate legal entity from the Council, carries out the specialist activities of investing the assets (approximately GBP6bn) and administering the benefits of three funds - Lothian Pension Fund, Lothian Buses, Pension Fund and Scottish Homes Pension Fund - on behalf of over 100 contributing employers and over 80,000 members. Where stated "LPF" this refers to all the three funds. In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The proposed contract is primarily intended for use by The City of Edinburgh Council, in its role as administering authority of the Local Government Pensions Scheme (LGPS) in Scotland for the Lothian region. However, bidders should note that The City of Edinburgh Council took the decision to offer all other Scottish LGPS's the opportunity to make use of the proposed service at some point in the future when their current arrangements expire. The following other LGPS pension funds have indicated that they may wish to enter into an agreement with the successful supplier when their current arrangements end: - Falkirk Council Pension Fund - Fife Council Pension Fund - Highlands Pension Fund - Scottish Borders Council Pension Fund - Shetland Islands Council Pension Fund - Strathclyde Pension Fund - Tayside Pension Fund Bidders should note that, although the LGPS's named above have indicated an interest in possibly entering into similar agreements with the successful Contractor for delivery of the service when their current arrangements expire, they are under no obligation to do so. Similarly, in the event that, for any reason, the Contractor does not wish to participate in such an arrangement, they will retain a 'Right of Refusal' to enter into any such contract with any other Scottish LGPS.

Renewal: The original contract will be for a duration of 10 years, with options to extend for two further periods of 2 years each, giving a total maximum contract duration of 14 years.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338678 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 30 Nov 2018 |
| Submission deadline | 13 Oct 2017 |
| Future notice date | Not specified |
| Award date | 28 Nov 2018 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £2,947,429 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | THE CITY OF EDINBURGH COUNCIL |
| Additional buyers | DUNDEE CITY COUNCIL; FALKIRK COUNCIL; FIFE COUNCIL; SCOTTISH BORDERS COUNCIL; SHETLAND ISLANDS COUNCIL; STRATHCLYDE PENSION FUND; THE HIGHLAND COUNCIL |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH8 8BG |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Highland |
| Electoral ward | Inverness West |
| Westminster constituency | Inverness, Skye and West Ross-shire |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | AQUILA HEYWOOD |

## CPV Codes

### Divisions

- 66 - Financial and insurance services

### Codes

- 66523100 - Pension fund administration services

## Release History

- 30 Nov 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338678
- 13 Sep 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP295562

## Documents

- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=6
  15th September 2017 - Terms & Conditions
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=7
  15th September 2017 - ESPD - Integrated Pension Administration and Payroll Software System.
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=1
  15th September 2017 - Pricing Schedule
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=2
  15th September 2017 - Instructions to Tenderers
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=3
  15th September 2017 - Cover Note
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=4
  15th September 2017 - Specification - Background & Introduction to Requirements
- https://www.publiccontractsscotland.gov.uk/NoticeDownload/DownloadDocument.aspx?id=SEP295562&idx=5
  15th September 2017 - Statement of Requirements and Tenderer Submission Document
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP295562
  Integrated Pension Administration and Payroll Software System - In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=DEC338678
  Integrated Pension Administration and Payroll Software System - In order to administer the Local Government Pension Scheme (LGPS) in Scotland, LPF requires an integrated pension administration and payroll software system to provide benefit entitlement calculations and payments in compliance with relevant LGPS Regulations. The Statement of Requirements document provides a detailed description, including technical requirements, of the proposed service.

## Notice URLs

- http://
- http://www.edinburgh.gov.uk
- http://www.fifedirect.org.uk
- http://www.highland.gov.uk/
- http://www.publiccontractsscotland.gov.uk
- http://www.scotborders.gov.uk
- http://www.shetland.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000511803
- https://in-tendhost.co.uk/cityofedinburghcouncil/aspx/Home
- https://www.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000511803. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000511803.json.