---
title: "Computer Assisted Facilities Management System"
ocid: "ocds-r6ebe6-0000512371"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000512371"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000512371.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000512371.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF STRATHCLYDE"
published: "2019-04-26"
---

# Computer Assisted Facilities Management System

Buyer: UNIVERSITY OF STRATHCLYDE  
Current stage: Award  
OCID: ocds-r6ebe6-0000512371

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000512371.json)

## Summary

The University of Strathclyde in Glasgow is conducting a selective tendering process for a Computer Assisted Facilities Management System (CAFMS). This procurement initiative is intended to enhance the university's facilities management operations and is part of their strategic plan to improve student and staff experiences. The tender was announced on 22nd September 2017 and has an estimated total contract value of £325,000, intended for an initial period of three years with potential extensions. The submission deadline for bids is 26th October 2017.

This tender presents a prime opportunity for businesses specialising in software solutions, particularly those with experience in integrated facilities management systems. Companies that can demonstrate technical capability, a strong customer focus, and have a minimum average annual turnover of £400,000 over the last three years will be well-suited to compete. Additionally, firms with expertise in delivering structured software implementations and who align with the university's commitment to Corporate Social Responsibility could find this contract particularly lucrative.

## Notice

Following a review of its approach to Facilities Managements across its campus, the University of Strathclyde (University) intends to implement a Computer Aided Facilities Management System (CAFMS)to support its strategic plan. Through this procurement exercise, the University is seeking to appoint a suitably experienced and technically capable company to install, implement, support and provide a long term road map for the proposed software

### Lot Information

Lot 1

Following a review of its approach to Facilities Managements across its campus, the University of Strathclyde (University) intends to implement a Computer Aided Facilities Management System (CAFMS)to support its strategic plan within the area of Operational Excellence and Outstanding Student and staff experience. Through this procurement, the University is seeking to appoint a suitably experienced and technically capable company to install, implement, support and provide a long term road map for the proposed software The University currently utilises two discrete legacy applications to manage its facilities management activities and is looking to replace these systems with one integrated software application which will deliver benefits from modern advances in technology including mobile. The estimated total value of this contract is 325,000 GBP. Interested parties should note that this value is inclusive of annual license cost over a potential 5 year period. It is envisaged that this contract would be for an initial period of 3 years with an option commencing in 2018 to extend for a further two 12 month periods. The University of Strathclyde has invested over 350M over the last 10 years in improvements and development of its Estate and Facilities, to support its goal to be the Leading International Technological University as set out within its 2015-2020 Strategic Plan. Strathclyde University is seeking to implement a state of the art CAFM system, which will allow as minimum functionality, online creation, assignment and tracking of work orders, both planned and reactive, utilising desktop and mobile devices including stock and asset handling, with statutory warning information and monitoring, which will interface with the university Finance system (UNIT4) and other asset and space management systems. The number of maintenance jobs raised each year across the university estate via our current systems is approximately 36,000. Strathclyde University has 31 multi floor buildings spread across a large campus area encompassing a wide range of facilities for students and staff, from physics and chemistry laboratories to sports and catering facilities. The University is seeking to appoint, considerate, collaborative, knowledgeable Contractor who can demonstrate experience in achieving [excellence of] structured implementation of a system to a similar scale and scope and share the University beliefs in Corporate Social Responsibility. The contract scope covers commissioning and implementation therefore the Contractors staff will be vital to successful delivery of the project. The University therefore seeks to appoint Contractors who have well motivated professional teams who are customer and programme focussed.

Options: The Contracting Authority reserves the right to request additional deliveries by the Successful Tenderer either intended as partial replacement of supplies or installations or as the extension of existing supplies or installations. The Contracting Authority may at its sole discretion exercise this option.

Renewal: The Contracting Authority reserves the right to extend this contract following the initial 36 month period for a period of up to 24 months. It is anticipated that extensions will be undertaken in 2 x 12 month periods.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352637 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Goods |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Not specified |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 26 Apr 2019 |
| Submission deadline | 26 Oct 2017 |
| Future notice date | Not specified |
| Award date | 26 Apr 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £325,000 |
| Lots value | £325,000 |
| Awards value | Not specified |
| Contracts value | Not specified |

## Status

| Field | Value |
| --- | --- |
| Tender status | Cancelled |
| Lots status | Cancelled |
| Awards status | Unsuccessful |
| Contracts status | Not specified |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF STRATHCLYDE |
| Locality | GLASGOW |
| Post town | Glasgow |
| Postcode | G4 0NT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM3 West Central Scotland |
| ITL 3 | TLM32 Glasgow City |
| Local authority | Glasgow City |
| Electoral ward | Anderston/City/Yorkhill |
| Westminster constituency | Glasgow North East |
| Delivery location | TLM82 Glasgow City |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems
- 48420000 - Facilities management software package and software package suite

## Release History

- 26 Apr 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352637
- 22 Sep 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP296362

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=SEP296362
  Computer Assisted Facilities Management System - Following a review of its approach to Facilities Managements across its campus, the University of Strathclyde (University) intends to implement a Computer Aided Facilities Management System (CAFMS)to support its strategic plan. Through this procurement exercise, the University is seeking to appoint a suitably experienced and technically capable company to install, implement, support and provide a long term road map for the proposed software
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR352637
  Computer Assisted Facilities Management System - Following a review of its approach to Facilities Managements across its campus, the University of Strathclyde (University) intends to implement a Computer Aided Facilities Management System (CAFMS)to support its strategic plan. Through this procurement exercise, the University is seeking to appoint a suitably experienced and technically capable company to install, implement, support and provide a long term road map for the proposed software

## Notice URLs

- http://
- http://www.strath.ac.uk/
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000512371
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000512371. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000512371.json.