---
title: "Committee Management System"
ocid: "ocds-r6ebe6-0000516676"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000516676"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000516676.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000516676.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "MORAY COUNCIL"
published: "2018-03-12"
---

# Committee Management System

Buyer: MORAY COUNCIL  
Current stage: Award  
OCID: ocds-r6ebe6-0000516676

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## Summary

Moray Council is seeking bids for a Committee Management System to streamline the process of managing Committee Minutes, including report submissions and public access to these documents. This tender falls under the services category and is categorised for local authority public services. The tender period ended on 28th November 2017, and the contract was subsequently awarded to Astech Consultants Ltd for a total value of £55,125. The procurement method was an open procedure, allowing a broad range of suppliers to participate, with the process conducted according to the regulations applicable in Scotland.

This procurement presents an excellent opportunity for businesses in the IT and software development sector, particularly those specialising in document management systems and user accessibility. Companies that can demonstrate experience in delivering similar services, whether in the public or private sector, are well-suited to compete. There may also be avenues for SMEs to engage, given that Astech Consultants Ltd, the awarded supplier, is classified as such, highlighting a conducive environment for small to mid-sized enterprises in this tender.

## Notice

1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices

### Lot Information

Lot 1

1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices

Renewal: Option to extend for a further 2 years, in annual increments.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313139 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Mar 2018 |
| Submission deadline | 28 Nov 2017 |
| Future notice date | Not specified |
| Award date | 5 Mar 2018 |
| Contract period | Not specified |
| Recurrence | July 2022 |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £55,125 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | MORAY COUNCIL |
| Locality | ELGIN |
| Post town | Inverness |
| Postcode | IV30 1BX |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM2 Highlands and Islands |
| ITL 3 | TLM20 Highlands and Islands |
| Local authority | Moray |
| Electoral ward | Elgin City North |
| Westminster constituency | Moray West, Nairn and Strathspey |
| Delivery location | TLM62 Inverness and Nairn, Moray, and Badenoch and Strathspey |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | ASTECH CONSULTANTS |

## CPV Codes

### Divisions

- 48 - Software package and information systems

### Codes

- 48000000 - Software package and information systems

## Release History

- 12 Mar 2018 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313139
- 6 Nov 2017 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300225

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV300225
  Committee Management System - 1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAR313139
  Committee Management System - 1. A system to manage the whole Committee Minutes process including report submission, approval, uploading, viewing of minutes and reports. 2. The system should be accessible by, committee services to manage the process, senior management for submission of reports, Council members for viewing minutes, consultees for viewing information and members of the public for viewing minutes. 3. The system should have adequate security to ensure that individuals can only view documents they are eligible to see. 4. The system should work on a wide variety of devices including PCs, Laptops and mobile devices

## Notice URLs

- http://
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.moray.gov.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000516676
- https://www.publictendersscotland.publiccontractsscotland.gov.uk
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000516676. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000516676.json.