---
title: "C001581 NHS Scotland Photo Library"
ocid: "ocds-r6ebe6-0000516821"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000516821"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000516821.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000516821.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "NHS EDUCATION FOR SCOTLAND"
published: "2018-02-05"
---

# C001581 NHS Scotland Photo Library

Buyer: NHS EDUCATION FOR SCOTLAND  
Current stage: Award  
OCID: ocds-r6ebe6-0000516821

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## Summary

The NHS Education for Scotland is currently overseeing the procurement process for the "C001581 NHS Scotland Photo Library." This initiative falls within the health services category and is located in Edinburgh, UK. The procurement method employed is an open procedure, and this tender is currently at the award stage. The successful contract has a value of £87,500 and was signed on 10 January 2018, with the associated services taking effect from 15 January 2018 and lasting until 15 February 2022.

This tender presents significant opportunities for businesses, particularly those in the photography, digital asset management, and web development sectors. Given the need for an evolving photo library service that accommodates various user functionalities, companies specialising in software solutions or those with experience in public sector contracts could particularly benefit. Furthermore, businesses that can provide innovative approaches to managing and curating digital image resources may find this procurement particularly relevant to their growth strategies.

## Notice

The NHSScotland Photo Library is a web-based, searchable resource for photographic images and associated information which is provided to NHS and Scottish Government staff free of charge and without limitations on downloads. The library is an efficient alternative to using commercial image banks, saving the public sector costs associated with the purchase of imagery on commercial terms. This invitation to tender reflects a requirement for the future provision of a photo library resource currently provided for NHSScotland (www.nhsscotlandphotolibrary.org). The Photo Library currently houses approximately 8000 images and has 5000 registered users. 500 additional images are added per quarter and searches vary between 6000 and 12,000 per month with an average of 5500 downloads. The NHSScotland Photo Library is governed by a steering group made up of representatives from NHS Boards and Scottish Government, this group makes decisions relating to the resource.

### Lot Information

Lot 1

The NHSScotland Photo Library is a web-based, searchable resource for photographic images and associated information which is provided to NHS and Scottish Government staff free of charge and without limitations on downloads. The library is an efficient alternative to using commercial image banks, saving the public sector costs associated with the purchase of imagery on commercial terms. This invitation to tender reflects a requirement for the future provision of a photo library resource currently provided for NHSScotland (www.nhsscotlandphotolibrary.org). The Photo Library currently houses approximately 8000 images and has 5000 registered users. 500 additional images are added per quarter and searches vary between 6000 and 12,000 per month with an average of 5500 downloads. The NHSScotland Photo Library is governed by a steering group made up of representatives from NHS Boards and Scottish Government, this group makes decisions relating to the resource.

Options: Two separate areas of additional functionality are included below, please price each individually. Provision of a second tier of users within the site: - Managed authenticated guest services for second tier users (approximately up to 1000 users) - this may include a number of identified organisations. - Second tier user accounts facilitiy to view account history, change password etc. - Consent form management identify images available to second tier users through the use of a specific consent form. - Keywording and cataloguing of metadata to specifically identify images available to second tier users in addition to the usual standards. - Image search incorporating functionality to identify and return only the images recorded available to second tier users. - Site access providing access to areas of the site identified by the steering group for second tier users. - Second tier user enquiries maintaining the standards identified for other users of the site. Provision of new download size options for social media: - Formatting of current back catalogue of 8000 images resizing of images for use on Facebook, Twitter and Instagram. - Image resizing for new stock to reflect extra image resizing for new images added to the library in future (up to 2000 images per year).

Renewal: this tender aims to maximise flexibility in service delivery. NES asks suppliers to put forward fixed term proposals for five year contracts, with breakpoints at the end of each year where NES can review service usage, user needs and feedback, and any changes in supplier offerings. NES reserve the right to terminate the contract at each breakpoint.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB308840 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 5 Feb 2018 |
| Submission deadline | 24 Nov 2017 |
| Future notice date | Not specified |
| Award date | 10 Jan 2018 |
| Contract period | 15 Jan 2018 - 15 Feb 2022 |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £87,500 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | NHS EDUCATION FOR SCOTLAND |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH3 9DN |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM Scotland |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | CAPTURE |

## CPV Codes

### Divisions

- 79 - Business services: law, marketing, consulting, recruitment, printing and security

### Codes

- 79961000 - Photographic services
- 79962000 - Photograph processing services

## Release History

- 5 Feb 2018 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB308840
- 30 Oct 2017 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT299466

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=OCT299466
  C001581 NHS Scotland Photo Library - The NHSScotland Photo Library is a web-based, searchable resource for photographic images and associated information which is provided to NHS and Scottish Government staff free of charge and without limitations on downloads. The library is an efficient alternative to using commercial image banks, saving the public sector costs associated with the purchase of imagery on commercial terms. This invitation to tender reflects a requirement for the future provision of a photo library resource currently provided for NHSScotland (www.nhsscotlandphotolibrary.org). The Photo Library currently houses approximately 8000 images and has 5000 registered users. 500 additional images are added per quarter and searches vary between 6000 and 12,000 per month with an average of 5500 downloads. The NHSScotland Photo Library is governed by a steering group made up of representatives from NHS Boards and Scottish Government, this group makes decisions relating to the resource.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB308840
  C001581 NHS Scotland Photo Library - The NHSScotland Photo Library is a web-based, searchable resource for photographic images and associated information which is provided to NHS and Scottish Government staff free of charge and without limitations on downloads. The library is an efficient alternative to using commercial image banks, saving the public sector costs associated with the purchase of imagery on commercial terms. This invitation to tender reflects a requirement for the future provision of a photo library resource currently provided for NHSScotland (www.nhsscotlandphotolibrary.org). The Photo Library currently houses approximately 8000 images and has 5000 registered users. 500 additional images are added per quarter and searches vary between 6000 and 12,000 per month with an average of 5500 downloads. The NHSScotland Photo Library is governed by a steering group made up of representatives from NHS Boards and Scottish Government, this group makes decisions relating to the resource.

## Notice URLs

- http://
- http://www.nes.scot.nhs.uk
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000516821
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000516821. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000516821.json.