---
title: "LIT0573 EPOS QMU ITT"
ocid: "ocds-r6ebe6-0000518793"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000518793"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000518793.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000518793.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2018-02-13"
---

# LIT0573 EPOS QMU ITT

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000518793

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[Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000518793.json)

## Summary

The University of Edinburgh is currently engaged in a procurement process for a project entitled "LIT0573 EPOS QMU ITT", focused on replacing the cashless Electronic Point of Sale (EPoS) solution at Queen Margaret University in Edinburgh. This project falls under the services category, and the procurement method used is an open procedure. The tender period concluded on 1 December 2017, after which the award period commenced to manage the contract's execution.

This tender offers significant opportunities for businesses, particularly those specialising in software and hardware solutions related to cashless payment systems. Companies that can provide comprehensive EPoS solutions, including front and back-end systems with contactless and mobile payment options, would be well-positioned to compete. Suppliers who can demonstrate the ability to integrate their solutions with existing card management systems, such as the Mifare 1K Classic, and also ensure compliance with relevant financial regulations would stand out in this competitive bidding environment.

## Notice

Queen Margaret University is based near Edinburgh, Scotland. The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. Catering services are currently provided and there are several food and drink areas. QMU are seeking a complete EPoS front and back end solution with contactless payment and mobile device payment options to support its entire customer community. The adopted system will run using the clients existing Mifare 1K Classic card which is used for many on site options, as the primary identifying token. The current card management facility is ChipNet. Potential suppliers will be expected to be able to work with that solution initially, while recommending a migration plan onto a new solution, either in house developed or as a fully integrated part of their EpoS offering.

### Lot Information

Lot 1

The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. QMU currently have an integrated smartcard system used for cashless payment. Staff and students currently top up either via PayPal or top up machines located on campus. These machines can take cash and cards. Note students do not pay VAT on any food item, staff do, so any system will need to manage this automatically. The solution is required to be account based not on card with data held on the clients on site server, or cloud based. Queen Margaret University will consider using card based kiosks, plus notes and coins , if available, to enable staff and students to add value to their account along with a web based loading solution. Please confirm that you are able to accept all UK 5,10 and 20 GBP Sterling notes. Suppliers should explain in detail their solution and identify all associated costs. QMU are also ideally looking for a mobile app for users to load value running on all mobile platforms. It's likely that there will be only one tariff in use although consideration as to transaction cost for visitors using their own bank card needs to be considered. There are also a variety of vending machines on campus which QMU also wish to be cashless. The scope of the project entails procuring and implementing a robust underlying smartcard database to replace ChipNet as well as a new future-proofed EPOS solution, without AVM.

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB309965 |
| Notice type | PCS Notice - Website Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Open |
| Procurement method details | Open procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 13 Feb 2018 |
| Submission deadline | 1 Dec 2017 |
| Future notice date | Not specified |
| Award date | 19 Jan 2018 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | Not specified |
| Lots value | Not specified |
| Awards value | Not specified |
| Contracts value | £63,116 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 1 |
| Supplier names | COUNTER SOLUTIONS |

## CPV Codes

### Divisions

- 55 - Hotel, restaurant and retail trade services

### Codes

- 55520000 - Catering services

## Release History

- 13 Feb 2018 at 00:00 - Award - PCS Notice - Website Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB309965
- 17 Nov 2017 at 00:00 - Tender - PCS Notice - Website Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV301399

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV301399
  LIT0573 EPOS QMU ITT - Queen Margaret University is based near Edinburgh, Scotland. The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. Catering services are currently provided and there are several food and drink areas. QMU are seeking a complete EPoS front and back end solution with contactless payment and mobile device payment options to support its entire customer community. The adopted system will run using the clients existing Mifare 1K Classic card which is used for many on site options, as the primary identifying token. The current card management facility is ChipNet. Potential suppliers will be expected to be able to work with that solution initially, while recommending a migration plan onto a new solution, either in house developed or as a fully integrated part of their EpoS offering.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB309965
  LIT0573 EPOS QMU ITT - Queen Margaret University is based near Edinburgh, Scotland. The project is to replace the current cashless EPoS solution used within QMU. This includes all hardware and software. Catering services are currently provided and there are several food and drink areas. QMU are seeking a complete EPoS front and back end solution with contactless payment and mobile device payment options to support its entire customer community. The adopted system will run using the clients existing Mifare 1K Classic card which is used for many on site options, as the primary identifying token. The current card management facility is ChipNet. Potential suppliers will be expected to be able to work with that solution initially, while recommending a migration plan onto a new solution, either in house developed or as a fully integrated part of their EpoS offering.

## Notice URLs

- http://
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000518793
- https://www.publictendersscotland.publiccontractsscotland.gov.uk

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000518793. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000518793.json.