--- title: "Electoral Management System" ocid: "ocds-r6ebe6-0000518968" canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000518968" markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000518968.md" json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000518968.json" source: "Public Contracts Scotland" current_stage: "Award" buyer: "RENFREWSHIRE COUNCIL" published: "2018-05-24" --- # Electoral Management System Buyer: RENFREWSHIRE COUNCIL Current stage: Award OCID: ocds-r6ebe6-0000518968 [View canonical contract page](https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000518968) [Download OCDS JSON](https://d3tenders.com/contract/ocds-r6ebe6-0000518968.json) ## Summary The Renfrewshire Council is seeking a qualified supplier to provide an Electoral Management System (EMS) as part of an open procurement process. The tender, initiated on 20 November 2017, is currently active, with a submission deadline set for 20 December 2017. The estimated contract value is £150,000, and the system will support various electoral processes within the local authority region of Paisley, UK. The awarding period is slated to commence on 8 January 2018, and all activities are governed under the Public Contracts (Scotland) Regulations 2015. This tender presents a significant opportunity for businesses specialising in software development and electoral management solutions, particularly those that have experience working with local government organisations. Companies that can provide robust training and support services, alongside technical expertise in electoral systems, will be well-positioned to compete for this contract. Additionally, suppliers that can demonstrate compliance with the required insurance and tender submission criteria will enhance their chances of success in this procurement process. ## Notice The Renfrewshire Council on behalf of Renfrewshire Valuation Joint Board is looking to award a suitable and qualified supplier a Contract for an Electoral Management System (EMS) ### Lot Information Lot 1 The Renfrewshire Council on behalf of the Renfrewshire Valuation Joint Board is looking to award a suitable and qualified supplier a Contract for an Electoral Management System (EMS): The scope of the required system includes as its principal components/functions: -Electoral Registration Management including: Rolling register, Annual Canvass, Postal Vote Verification and Absent Voter Refresh management; -Elections management for multiple, single, combined or overlapped elections including management of the absent voters process -Document image (DIP) enabled -Microsoft word interface -The ability to capture 'young electors' for the Scottish Parliamentary & Local Government Elections. -The ability to capture 'young attainers' from 14 years of age for Scottish Parliamentary & Local Government Elections. -With regard to Individual Electoral Registration (IER), the capacity for producing outputs for transfer via secured communications with Government/Cabinet Office (PSN) -The contract should also provide for comprehensive user training on site, user manuals and system support. -The availability of a restricted functionality version of the Electoral Register, preferably with an intranet based view, that can easily be made available to other departments and Contact Centres of the 3 Councils served by Renfrewshire Valuation Joint Board.. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015 and any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016. ## Key Details | Field | Value | | --- | --- | | Publication source | Public Contracts Scotland | | Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320294 | | Notice type | OJEU - F3 - Contract Award Notice | | Procurement type | Standard | | Procurement category | Services | | Procurement method | Open | | Procurement method details | Open procedure | | Tender suitability | Not specified | | Awardee scale | Not specified | | All stages | Tender, Award | ## Dates | Field | Value | | --- | --- | | Publication date | 24 May 2018 | | Submission deadline | 20 Dec 2017 | | Future notice date | Not specified | | Award date | 24 May 2018 | | Contract period | Not specified | | Recurrence | Intention of the Council would be to retender in line with the timeframes detailed within the Tender and contract( if appropriate and deemed necessary by the Council) | ## Values | Field | Value | | --- | --- | | Tender value | £150,000 | | Lots value | Not specified | | Awards value | Not specified | | Contracts value | Not specified | ## Status | Field | Value | | --- | --- | | Tender status | Cancelled | | Lots status | Cancelled | | Awards status | Unsuccessful | | Contracts status | Not specified | ## Buyer | Field | Value | | --- | --- | | Main buyer | RENFREWSHIRE COUNCIL | | Locality | PAISLEY | | Post town | Paisley | | Postcode | PA1 1JB | | Country | Scotland | | ITL 1 | TLM Scotland | | ITL 2 | TLM3 West Central Scotland | | ITL 3 | TLM33 Inverclyde, East Renfrewshire, and Renfrewshire | | Local authority | Renfrewshire | | Electoral ward | Paisley East and Central | | Westminster constituency | Paisley and Renfrewshire South | | Delivery location | TLM83 Inverclyde, East Renfrewshire, and Renfrewshire | ## CPV Codes ### Divisions - 48 - Software package and information systems ### Codes - 48100000 - Industry specific software package ## Release History - 24 May 2018 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320294 - 20 Nov 2017 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV301789 ## Documents - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=NOV301789 Electoral Management System - The Renfrewshire Council on behalf of Renfrewshire Valuation Joint Board is looking to award a suitable and qualified supplier a Contract for an Electoral Management System (EMS) - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=MAY320294 Electoral Management System - The Renfrewshire Council on behalf of Renfrewshire Valuation Joint Board is looking to award a suitable and qualified supplier a Contract for an Electoral Management System (EMS) ## Notice URLs - http:// - http://www.hse.gov.uk/pubns/hse40.pdf - http://www.renfrewshire.gov.uk - https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000518968 - https://www.publictendersscotland.publiccontractsscotland.gov.uk - https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/ect/FList.do?reset=true&caId=2720577&_ncp=1510663064077.1017-2 ## Provenance This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000518968. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000518968.json.