---
title: "EC0700 Fire Alarms & Associated Services - General and Reactive Maintenance"
ocid: "ocds-r6ebe6-0000519039"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000519039"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000519039.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000519039.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2019-04-09"
---

# EC0700 Fire Alarms & Associated Services - General and Reactive Maintenance

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000519039

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## Summary

The University of Edinburgh is currently undertaking a procurement process for the tender titled "EC0700 Fire Alarms & Associated Services - General and Reactive Maintenance". This project, falling under the education industry category, has been advertised in the region of Edinburgh (postal code EH1 1HT). The procurement stage is at the Award phase, with contracts signed on 8th April 2019. The procurement method employed is selective, using a restricted procedure that aims to secure competitive tenders across two distinct lots with specific criteria for each. Bidders were required to demonstrate adherence to selection criteria through the ESPD (Scotland).

This tender presents significant opportunities for businesses specialising in fire alarm systems and maintenance services, especially larger firms and SMEs with proven experience in similar contracts. The University has made a commitment to meet stringent health and safety regulations, making this an attractive project for companies that excel in reactive maintenance services, compliance reporting, and have the ability to respond quickly to urgent needs. Suppliers that can demonstrate relevant experience in servicing large estates and managing complex stakeholder interactions would be particularly well-positioned to compete successfully.

## Notice

The University of Edinburgh Building Services invites competitive tenders for a general and reactive maintenance of fire alarms and associated services contract, which would ensure the University are meeting our obligations throughout the estate. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

### Lot Information

Central Zone Buildings & Accommodation Zone Buildings

Lot 1 Central Zone Buildings & Accommodation Zone Buildings The University is seeking the appointment of suppliers to carry out Fire Alarm Testing across the Estate, to meet its legal obligations together with complying with Master Plan. Suppliers will be required to provide reports and certification of testing. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 2 years in total. Fire Alarms and Associated Services include the Maintenance and Reactive Maintenance of the following Associated Services: - Disabled Person Refuge Communication Systems. - Remote monitoring telephone line systems (e.g. Redcare or equivalent). - Remote Monitoring Centre for Alarm Signalling. - Automatic Fire Curtains - Automatic door closers - Gas Suppressant Systems and Room Integrity Inspections. - Voice evacuation System - Firemans phone As Fire Alarm systems play a major part of building Health & Safety, the University has a responsibility to ensure all Fire alarm reactive works have an initial response time of one hour by competent personnel. Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report. Due to the size of the estate and number of buildings included in the testing, this tender has been split into two Lots to reduce any risk associated with delivery of the service with 1 supplier The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 & Lot 2. In the event the same supplier wins both Lot 1 & 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 1). The second highest scoring supplier within Lot 2 will be awarded Lot 2.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: 3 years with the option to extend for a further 2 in total (3+1+1)

Science and Engineering Zone Buildings & Medical & Veterinary Zone Buildings

Lot 2 Science and Engineering Zone Buildings & Medical & Veterinary Zone Buildings The University is seeking the appointment of suppliers to carry out Fire Alarm Testing across the Estate, to meet its legal obligations together with complying with Master Plan. Suppliers will be required to provide reports and certification of testing. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 2 years in total. Fire Alarms and Associated Services include the Maintenance and Reactive Maintenance of the following Associated Services: - Disabled Person Refuge Communication Systems. - Remote monitoring telephone line systems (e.g. Redcare or equivalent). - Remote Monitoring Centre for Alarm Signalling. - Automatic Fire Curtains - Automatic door closers - Gas Suppressant Systems and Room Integrity Inspections. - Voice evacuation System - Firemans phone As Fire Alarm systems play a major part of building Health & Safety, the University has a responsibility to ensure all Fire alarm reactive works have an initial response time of one hour by competent personnel. Reactive work is often required for completion within 24 hours. In certain circumstances the reactive works or a temporary installation may be required to be installed within the day of reactive report. Due to the size of the estate and number of buildings included in the testing, this tender has been split into two Lots to reduce any risk associated with delivery of the service with 1 supplier The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot however to mitigate any risk to University, UoE will not appoint the same supplier to both Lot 1 & Lot 2. In the event the same supplier wins both Lot 1 & 2, they will be awarded the geographical zone area which has the highest value attached to it (Lot 1). The second highest scoring supplier within Lot 2 will be awarded Lot 2.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: 3 years with the option to extend for a further 2 in total (3 + 1 + 1)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR351232 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | Large, SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 9 Apr 2019 |
| Submission deadline | 11 Jul 2018 |
| Future notice date | Not specified |
| Award date | 8 Apr 2019 |
| Contract period | Not specified |
| Recurrence | Tendering process for renewal of this contract is likely to be approx. 12 months prior to the expiry of the contract |

## Values

| Field | Value |
| --- | --- |
| Tender value | £2,966,365 |
| Lots value | £2,965,000 |
| Awards value | Not specified |
| Contracts value | £597,905 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | FMS FIRE AND SECURITY; SERVEST ARTHUR MCKAY |

## CPV Codes

### Divisions

- 31 - Electrical machinery, apparatus, equipment and consumables; lighting
- 50 - Repair and maintenance services

### Codes

- 31625200 - Fire-alarm systems
- 50000000 - Repair and maintenance services

## Release History

- 9 Apr 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR351232
- 6 Jun 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321528

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JUN321528
  EC0700 Fire Alarms & Associated Services - General and Reactive Maintenance - The University of Edinburgh Building Services invites competitive tenders for a general and reactive maintenance of fire alarms and associated services contract, which would ensure the University are meeting our obligations throughout the estate. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=APR351232
  EC0700 Fire Alarms & Associated Services - General and Reactive Maintenance - The University of Edinburgh Building Services invites competitive tenders for a general and reactive maintenance of fire alarms and associated services contract, which would ensure the University are meeting our obligations throughout the estate. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

## Notice URLs

- http://
- http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted
- http://www.legislation.gov.uk/uksi/2010/493/contents/made
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000519039
- https://www.legislation.gov.uk/ukpga/2010/15/contents
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000519039. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000519039.json.