---
title: "EC0767 Maintenance of LEV systems and Fume Cupboard Systems"
ocid: "ocds-r6ebe6-0000527555"
canonical_url: "https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000527555"
markdown_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000527555.md"
json_url: "https://d3tenders.com/contract/ocds-r6ebe6-0000527555.json"
source: "Public Contracts Scotland"
current_stage: "Award"
buyer: "UNIVERSITY OF EDINBURGH"
published: "2019-02-12"
---

# EC0767 Maintenance of LEV systems and Fume Cupboard Systems

Buyer: UNIVERSITY OF EDINBURGH  
Current stage: Award  
OCID: ocds-r6ebe6-0000527555

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## Summary

The University of Edinburgh is currently conducting a procurement process titled "EC0767 Maintenance of LEV systems and Fume Cupboard Systems." This initiative falls within the education sector and is based in Edinburgh, UK. The procurement is at the 'Award' stage and involves two lots focusing on inspection, testing, maintenance, and remedial services for approximately 900 Local Extract Ventilation systems and Fume Cupboard Systems across the university's estate. The successful contracts were awarded on 24 January 2019; the first lot pertains to the Kings Building, valued at £118,080, and the second lot is for Meds & Vets Central & Moray House Campus, valued at £68,760.

This tender presents significant opportunities for SMEs specialising in maintenance services, particularly those with expertise in ventilation systems and laboratory equipment. Businesses with experience in reactive and planned maintenance work, as well as strong qualifications in health and safety standards, would be well-suited to compete. The procurement will be executed through a two-stage restricted procedure, ensuring that only qualified bidders can progress, thus creating a competitive environment that favours capable service providers while ensuring quality and compliance with safety regulations.

## Notice

The University of Edinburgh Building Services invites competitive tenders for an inspection, testing, maintenance and remedial services contract to the University of Edinburgh's Estate of approximately 900 plus varied Local Extract Ventilation systems and Fume Cupboard Systems. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

### Lot Information

Kings Building

Lot 1 Kings Building The University is seeking the appointment of suppliers for the provision of inspection, testing, maintenance and remedial services to the University of Edinburgh's Estate of approximately 900 + varied Local Extract Ventilation systems and Fume Cupboard Systems. For Lot 1 the current number of Fume Cupboards & LEV System are 677. This figure is not exhaustive and units may be added/deleted as required. Bidders should note that some of the systems are situated in restricted areas which will require those carrying out the services, to follow strict University and Home Office procedures. More detail will be provided at ITT stage. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 1 year in total. The University will not appoint the same service provider for both lots. If a bidder is successful in Lots 1 & 2 then they will be allocated the highest value lot (Lot 1). The second placed supplier for Lot 2 will be awarded the contract for that area. The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: 3 years with the option to extend for a further 1 in total (3+1)

Meds & Vets, Central & Moray House Campus

Lot 2 Meds & Vets Central & Moray House Campus The University is seeking the appointment of suppliers for the provision of inspection, testing, maintenance and remedial services to the University of Edinburgh's Estate of approximately 900 + varied Local Extract Ventilation systems and Fume Cupboard Systems. For Lot 2 the current number of Fume Cupboards & LEV System: 276. This figure is not exhaustive and units may be added/deleted as required. Bidders should note that some of the systems are situated in restricted areas which will require those carrying out the services, to follow strict University and Home Office procedures. More detail will be provided at ITT stage. It is intended that the contract is in place for an initial 3 years with the option to extend for a further 1 year in total. The University will not appoint the same service provider for both lots. If a bidder is successful in Lots 1 & 2 then they will be allocated the highest value lot (Lot 1). The second placed supplier for Lot 2 will be awarded the contract for that area. The supplier with the Most Economically Advantageous Tender (MEAT) will be awarded to each Lot.. Economic operators may be excluded from this competition if there are any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015

Renewal: 3 years with the option to extend for a further 1 in total (3 + 1)

## Key Details

| Field | Value |
| --- | --- |
| Publication source | Public Contracts Scotland |
| Latest notice | https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345269 |
| Notice type | OJEU - F3 - Contract Award Notice |
| Procurement type | Standard |
| Procurement category | Services |
| Procurement method | Selective |
| Procurement method details | Restricted procedure |
| Tender suitability | Not specified |
| Awardee scale | SME |
| All stages | Tender, Award |

## Dates

| Field | Value |
| --- | --- |
| Publication date | 12 Feb 2019 |
| Submission deadline | 5 Mar 2018 |
| Future notice date | Not specified |
| Award date | 24 Jan 2019 |
| Contract period | Not specified |
| Recurrence | Not specified |

## Values

| Field | Value |
| --- | --- |
| Tender value | £186,000 |
| Lots value | £186,000 |
| Awards value | Not specified |
| Contracts value | £186,840 |

## Status

| Field | Value |
| --- | --- |
| Tender status | Complete |
| Lots status | Complete |
| Awards status | Not specified |
| Contracts status | Active |

## Buyer

| Field | Value |
| --- | --- |
| Main buyer | UNIVERSITY OF EDINBURGH |
| Locality | EDINBURGH |
| Post town | Edinburgh |
| Postcode | EH1 1HT |
| Country | Scotland |
| ITL 1 | TLM Scotland |
| ITL 2 | TLM1 East Central Scotland |
| ITL 3 | TLM13 City of Edinburgh |
| Local authority | City of Edinburgh |
| Electoral ward | City Centre |
| Westminster constituency | Edinburgh East and Musselburgh |
| Delivery location | TLM75 City of Edinburgh |

## Supplier

| Field | Value |
| --- | --- |
| Number of suppliers | 2 |
| Supplier names | CROWTHORNE HI-TEC SERVICES; H&V COMMISSIONING SERVICES |

## CPV Codes

### Divisions

- 50 - Repair and maintenance services

### Codes

- 50000000 - Repair and maintenance services

## Release History

- 12 Feb 2019 at 00:00 - Award - OJEU - F3 - Contract Award Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345269
- 25 Jan 2018 at 00:00 - Tender - OJEU - F2 - Contract Notice - https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308018

## Documents

- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=JAN308018
  EC0767 Maintenance of LEV systems and Fume Cupboard Systems - The University of Edinburgh Building Services invites competitive tenders for an inspection, testing, maintenance and remedial services contract to the University of Edinburgh's Estate of approximately 900 plus varied Local Extract Ventilation systems and Fume Cupboard Systems. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.
- https://www.publiccontractsscotland.gov.uk/search/show/search_view.aspx?ID=FEB345269
  EC0767 Maintenance of LEV systems and Fume Cupboard Systems - The University of Edinburgh Building Services invites competitive tenders for an inspection, testing, maintenance and remedial services contract to the University of Edinburgh's Estate of approximately 900 plus varied Local Extract Ventilation systems and Fume Cupboard Systems. This project will be divided into 2 lots. We will apply a two-stage Restricted Procedure. For each lot, bidders must self-certify adherence to selection criteria via the ESPD (Scotland) on PCS-T. Suppliers may be required to submit Means of Proof at a later stage. Specific selection requirements are detailed in Section III of this Notice are the same for each lot unless otherwise indicated. When completing the ESPD, bidders must have regard for the specific requirements in this Notice. Following assessment of submitted ESPDs, we will receive tenders from shortlisted bidders.

## Notice URLs

- http://
- http://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32014L0024&from=EN
- http://www.ed.ac.uk/schools-departments/procurement/supplying
- http://www.hse.gov.uk/pubns/hse40.pdf
- http://www.legislation.gov.uk/ukpga/2015/30/contents/enacted
- http://www.legislation.gov.uk/uksi/2010/493/contents/made
- https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000527555
- https://www.legislation.gov.uk/ukpga/2010/15/contents
- https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html

## Provenance

This Markdown file is an alternate public rendering of the D3 Tenders contract record. The canonical page is https://d3tenders.com/contract/?ocid=ocds-r6ebe6-0000527555. The underlying structured data is available as OCDS JSON at https://d3tenders.com/contract/ocds-r6ebe6-0000527555.json.